Sales Centre Alumni Bylaws - from 2007

1. Revised March 2007
1
CONSTITUTION & BYLAWS
of the
The Sales Centre Alumni Society
to
The Sales Centre at Ohio University
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CONSTITUTION
Article I
Name
The name of this organization shall be the Sales Centre Alumni Society (SCAS).
Article II
Purpose
Section 1 SCAS shall deliver the ultimate alumni experience through professional networking, continuous learning,
student development and social engagement ~ Mission Statement
Section 2 SCAS shall serve all graduates of The Sales Centre at Ohio University (TSC).
Section 3 SCAS shall act as a liaison between TSC Alumni and the Candidate Advisory Council (CAC) & the
Professional Sales Advisory Board (PSAB).
Section 4 SCAS shall help TSC achieve its mission and vision.
Article III
SCAS Membership
Section 1 Only graduates of TSC shall be eligible to become a member of SCAS.
Section 2 SCAS Membership
2.1 TSC graduates may join by submitting contact information and request communications from SCAS to the
SCAS Membership Chair, Chair, or Vice-Chairs.
A. Contact information shall at least include a name and e-mail address of the Alumnus, but may
include Name, address, phone number, e-mail, and physical mailing address.
2.2 SCAS Membership will be reviewed annually to gauge interest and desire, while considering SCAS resources
2.3 Each SCAS Member will have the option to be an Active Member or In-active Member
A. In-active Member is defined as a member who is receiving communications and updates from SCAS
and does not contribute financially or in-kind to SCAS, including but not limited to attending
SCAS Events
B. Active Member is defined as a member who receives communications and updates from SCAS,
contributes financially at the Bronze Membership Level, with gifts-in-kind (if applicable), and
attends SCAS-sponsored Events & SCASB meetings (as time permits).

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Section 3 SCAS members shall be represented on the SCAS Board
3.1 There shall be one collective vote representing each SCAS territory
3.2 The collective vote shall be cast by the appointed Chairperson
3.3 Section 2 of the Bylaws outlines the responsibilities of SCAS Board members.
Section 4 Impeachment of SCAS Members
4.1 In the case that a member fails to maintain professionalism or fulfill their responsibilities of membership, a
motion in writing may be made to the SCAS Chair or Vice-Chairs to impeach the member by any TSC
alumni or executive staff.
4.2 Impeachment procedures must commence at the next scheduled SCAS Board meeting.
4.3 The impeached member may defend him/herself for a period of five minutes at the beginning of the meeting.
4.4 The impeached member may not be present during the impeachment vote.
4.5 The SCAS Board impeachment vote shall be done via handwritten paper method and counted by the Chair.
4.6 A motion to impeach passes when approved by a two-thirds majority of the SCAS Board.
4.7 As stated in Article 5, Section 2.2 of the Bylaws: No Society or Board Member shall be impeached for
unethical actions, behavior, or speech that does not pertain to SCAS, SCAS business, or the position that he
or she holds on SCAS.
Article IV
SCAS Board (SCASB)
Section 1 The SCAS Board (SCASB)
1.1 From all society members, twelve SCASB members shall be selected:
A. Chair;
B. Vice Chair to CAC;
C. Vice Chair to PSAB (must be a PSAB member also);
D. Administrator
E. Treasurer
F. Marketing Director;
G. Fundraising Director;
H. Social Director;
I. Networking Director;
J. Candidate Development Director;
K. Membership Director;
L. Philanthropy Director
1.2 The CAC Alumni Relations Chair or Co-Chair shall serve on the SCAS Board.
Section 2 Nomination & Appointment of SCAS Board Members
2.1 Selection of Board Members shall occur at the Annual SCAS Founders Day Event in August.
2.2 All SCAS members are eligible to become Board Members after one year of active membership or within
one-year of the Alum's graduation date.
2.3 Board Members will be selected by interested members submitting interest in writing to the Chair or Vice-
Chairs at any time during the year.
2.4 Selection will be based on interviews by the SCAS Board members.
2.5 SCAS Board members will choose interested members for positions based on SCAS best interest.
2.6 The CAC Alumni Relations Chair or Co-Chair shall be selected by the CAC.

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Section 3 Terms of Office and Succession
3.1 Board Member positions open in a given year shall fully assume office/duties on Founders Day each year,
with the incumbent Board Members transitioning the newly appointed Board Members
3.2 Board Members shall serve 2 year terms commencing on Founders Day
3.3 Board Members shall serve no more than 2 consecutive terms in the same SCASB position
A. SCASB members may apply to serve on SCASB in a different position after the 2nd
year
3.4 The Chair of the SCASB shall serve 3 year terms commencing on Founders Day
3.5 Voting rights will be transitioned to new Board Members upon the start of New Member's term.
Section 4 Rotation of Officers
4.1 SCASB shall have a rolling rotation with approximately half of the positions open each year
4.2 SCASB position terms beginning in August 2005:
A. Chair (first term ending August 2008)
B. Vice-Chair to PSAB (first term ending August 2007)
C. Administrator (first term ending August 2007)
D. Marketing Director (first term ending August 2007)
E. Fundraising Director (first term ending August 2007)
F. Membership Director (first term ending August 2007)
G. Networking Director (first term ending August 2007)
4.3 SCASB position terms beginning in August 2006:
A. Vice-Chair to CAC (first term ending August 2008)
B. Treasurer (first term ending August 2008)
C. Social Director (first term ending August 2008)
D. Candidate Development Director (first term ending August 2008)
E. Philanthropy Director (first term ending August 2008)
Section 4 Vacancies
4.1 In the case of a vacancy of the Chair, the Vice Chair to CAC shall assume the office and duties of the Chair
for the remainder of the term. The vacated Vice Chair to CAC shall be filled according to the procedure
stated in Article IV, Section 4.2
4.2 In the case of a vacancy of a Board Member except Chairperson, SCASB shall appoint a replacement for the
remainder of the term.
Section 5 Impeachment of Board Members
5.1 In the case that a Board Member fails to fulfill the duties of office, a motion may be made by any SCAS
member before SCASB to impeach the Board Member.
5.2 SCASB will discuss possible removal of the Board Member at the next scheduled SCAS meeting.
5.3 A motion to dismiss the Board Member may be made by any SCASB member in writing to the Chair or
Administrator.
5.4 The impeached member may defend him/herself for a period of five minutes at the beginning of the meeting.
5.5 The Board Member in question has the option to be present throughout the impeachment process however
may not participate in the voting for dismissal.
5.6 The SCAS Board impeachment vote shall be done via handwritten paper method and counted by the Chair
and the Administrator.
5.7 A vote to dismiss passes when approved by a two-thirds majority of all remaining SCASB Members.
5.8 The Chair may not vote except in the case of a tie.
5.9 As stated in Article 5, Section 2.2 of the Bylaws: No Society or Board Member shall be impeached for
unethical actions, behavior, or speech that does not pertain to SCAS, SCAS business, or the position that he
or she holds on SCAS.

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Article V
Meetings
Section 1 Regular Meetings
1.1 SCASB shall determine the frequency of meetings.
1.2 There shall be at least 1 meeting per quarter; however, each committee may meet as needed
1.3 Should a scheduled meeting need to be cancelled, the Chair or Administrator will contact all Board members
at least 24 hours in advance of the scheduled meeting.
Section 2 Special Meetings
2.1 SCASB shall have the authority to call special meetings.
2.2 If a special meeting is called, a 48 hours notice must be given to all expected attendees.
2.3 Should a special meeting need to be cancelled, the Chair or Administrator will contact all Board members
invited to the special meeting at least 12 hours in advance of the special meeting.
Section 3 The Chair, Vice Chair to CAC, and Vice Chair to PSAB shall meet as needed to fulfill the mission of SCAS.
Section 4 Regular and special meetings are to be considered scheduled meetings.
Article VI
Amendment
Section 1 Amendments to the Constitution
1.1 A motion to amend this constitution may be made before SCAS at any scheduled meetings.
1.2 All motions to amend the constitution shall be approved by at least one member of SCASB.
1.3 An amendment shall be passed by two thirds majority of all present voting representation.
1.4 Review of the constitution will be made annually at the Founders Day Morning Board Meeting to ensure all
New Board Members are knowledgeable and allow incumbent members to contribute updates and reminders.

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BYLAWS
Article I
Duties of Members
Section 1 Responsibilities of SCASB
1.1 The Chair shall:
A. Preside over SCASB and all scheduled meetings;
B. Form ad hoc committees with the approval of the SCASB;
C. In case of vacancy will notify general body of vacancies and appointments;
D. Be responsible for presenting pertinent issues to SCAS;
E. Act as the official voice of SCAS;
F. Not vote in SCAS except in the case of a tie;
G. Have the power to call special meetings;
H. Represent SCAS at PSAB scheduled meetings and PSAB committee meetings
1.2 The Vice-Chair to CAC shall:
A. Serve as the liaison between SCASB and the CAC
B. Report CAC activity to SCASB
C. Represent SCAS at PSAB scheduled meetings and PSAB committee meetings
D. Oversee the activities of assigned Director Positions:
1. Membership Director
2. Networking Director
3. Philanthropy Director
4. Candidate Development Director
E. Help fill vacancies or jobs as needed in committee tasks
1.3 The Vice-Chair to PSAB shall:
A. Serve as the liaison between SCASB and the PSAB
B. Report PSAB activity to SCASB
C. Represent SCAS at PSAB scheduled meetings and PSAB committee meetings
D. Oversee the activities of assigned Chair positions
1. Treasurer Director
2. Marketing Director
3. Social Director
4. Fundraising Director
E. Help fill vacancies or jobs as needed in committee tasks
F. Maintain and update the SCAS Constitution and By-laws

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1.4 The Administrator shall:
A. Full-fill correspondence duties, including but not limited to:
1. Record minutes for all Board meetings and distribute to Society members via approved vehicles
2. Prepare and distribute all external correspondence under guidance from Chair and/or Vice Chairs
3. Routinely check and maintain SCAS e-mail address (i.e. salescentrealumni@gmail.com)
4. Maintain the SCAS Distribution List and Database with TSC Administrative Assistant
5. Send out reminder e-mails for upcoming events and Board meetings reasonably
B. Prepare for Scheduled Meetings
1. Schedule and book meeting locations for Board meetings
2. Provide copies of the agenda to all members at scheduled meetings
3. Manage time during scheduled meetings for agenda items
C. Help with Event Responsibilities, including but not limited to:
1. Assist in preparation of presentation and distribution materials for SCAS events
2. Track RSVP lists and attendance records
3. Complete the OUAA Event Form after each event where SCAS alumni are involved
1.5 The Treasurer shall:
A. Manage the SCAS financial account for each fiscal year
B. Prepare and submit a detailed budget to TSC Executive Director each fiscal year
C. Track expenses and all reimbursements, including tax-deductible contributions to Ohio University
D. Recommend courses of action on all SCAS activities related to the fiscal budget
E. Collect membership dues from TSC Alumni for SCAS
1.6 The Marketing Director shall:
A. Prepare the semi-annual SCAS Newsletter to be distributed to all SCAS Members in Sept, Jan, & May
B. Provide updates to the TSC to maintain the SCAS website as a sub-section of TSC's website
C. Promote SCAS events to all SCAS Members via various vehicles
D. Oversee the administration of SCAS technology used by SCAS and the SCASB
1.7 The Fundraising Director shall:
A. Coordinate all fundraising efforts and events for SCAS
B. Work closely with the SCAS Chair and TSC to recruit Corporate Members for TSC
1.8 The Social Director shall:
A. Plan quarterly activities and events for SCAS Members
B. Book event locations as needed for SCAS events and meetings
C. Serve as the point-person for Founders Day after hours activities
D. Ensure all members are safe during all SCAS scheduled events
1.9 The Networking Director shall:
A. Establish professional contacts on behalf of SCAS
B. Schedule networking events or contact appearances at TSC or SCAS events, meeting, or classes
C. Assist SCAS and TSC in recruiting Friends of TSC and Corporate Members for TSC
2.0 The Candidate Development Director shall:
A. Work closely with the Vice-Chair CAC and TSC in Candidate Development efforts
B. Be the point-person for the Annual Alumni Experience Day
C. Provide opportunities and events, such as job shadow days, to TSC Candidates
2.1 The Membership Director shall:
A. Lead and advise the SCAS Territory Representatives as SCAS grows
B. Manage the distribution of the Alumni Directory and retrieve and submit any updates to the Admin
C. Recruit new Members from the TSC Senior Candidates upon graduation
D. Reconnect TSC Alumni to SCAS with the aid of Ohio University's Alumni [gateway]
E. Facilitate the succession process of SCASB members, including the interview process
F. Encourage involvement and active membership of current SCAS Members

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2.2 The Philanthropy Director shall:
A. Coordinate all SCAS philanthropy efforts with the approval of SCASB simple majority
B. Be the point-person for all philanthropy events
Section 2 Responsibilities of Board Members
2.1 Each Board Member, except the Chair and Vice Chairs, will be asked to serve on at least one standing
committee.
2.2 The Chair and Vice Chairs shall serve as the Executive Steering Committee.
2.3 Each Board Member must represent the interests and concerns of Association Members.
2.4 Each Board Member is encouraged to contribute annually to the support of SCAS and or TSC financially at
least at the Bronze Level of membership and by gifts-in-kind.
Article II
Executive Director
Section 1 The Executive Director of TSC may attend SCAS scheduled meetings and events.
Section 2 The Executive Director shall serve as a resource and advisor to SCAS.
Section 3 The Executive Director must approve the SCAS annual budget for funds given by TSC
Article III
Committees
Section 1 There shall be seven standing committees consisting of the following:
A. Executive Steering Committee;
B. Fundraising Committee;
C. Social Committee;
D. Marketing Committee;
E. Networking Committee;
F. Candidate Development Committee;
G. Membership Committee.
Section 2 Responsibilities of Committees
2.1 The Executive Steering Committee shall:
A. Provide strategic direction for SCAS, while attending requested TSC meetings and events
B. Continuously refine the organization plan and review the mission, vision, and goals as needed
C. Act as the primary liaison between the CAC and PSAB to complete TSC three-legged foundation
D. Uphold the Constitution and By-laws of SCAS
E. Maintain a close relationship with the Executive Director of TSC
F. Oversee the activities of the other committees
G. Meet as often as necessary to facilitate the business and activities of SCAS
2.2 The Fundraising Committee shall:
A. Oversee all fundraising event logistics
B. Develop relationships, as needed, for fundraising activities
C. Work closely with the Networking Committee to help recruit TSC Friends and Corporate Members
2.3 The Social Committee shall:

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A. Host events for SCAS members once per quarter
B. Positively encourage camaraderie amongst SCAS Members and help recruit Active SCAS Members
C. Ensure all SCAS events are safe for SCAS members, the venue, and the venue's employees
D. Establish relationships with various venues as needed to support Social Committee's tasks
2.4 The Marketing Committee shall:
A. Create and distribute marketing materials to SCAS to support SCAS events
B. Write and facilitate the logistics of the quarterly newsletter
C. Work with appropriate committees of the CAC to accomplish SCAS tasks
D. Manage and make suggestions for the SCAS section of TSC website
E. Sell SCAS and its mission and vision effectively via various media as appropriate
2.5 The Networking Committee Shall:
A. Establish networking opportunities for SCAS Members
B. Develop relationships with various industries and industry professionals
C. Work closely with the Fundraising Committee to help recruit TSC Friends and Corporate Members
2.6 The Candidate Development Committee shall:
A. Assist in the execution of the Annual Alumni Experience Day weekend
B. Manage programs and opportunities to expose current TSC Candidates in "real-world" practices
C. Acts in the best interest of the Candidates, while connecting TSC Alumni to SCAS and TSC events
2.7 The Membership Committee shall:
A. Attract alumni to become members of SCAS, while retaining existing SCAS Members
B. Maintain Alumni contact records including retrieving new information from current members
C. Manage the current TSC Candidates list, as prospective SCAS members
D. Sell the value of SCAS to students and alumni
Article IV
Attendance
Section 1 Board Members are strongly encouraged to attend all scheduled meetings and/or have his or her position and
committee report submitted to each Director's Vice-Chair prior to the scheduled meeting. The Chair will
report scheduled meeting absences to both Vice-Chairs and the Administrator.
Section 2 Board Members are strongly encouraged to attend all events hosted by SCAS.
Section 3 Each Board Member must notify the Chair of any foreseen absences from a scheduled meeting at least 24
hours in advance.
Article V
Ethics
Section 1 Code of Ethics
1.1 Avoid conflict of interest.
1.2 Hold each other accountable
1.3 Be responsible and accountable for your actions
1.4 Respect others and yourself
1.5 Be committed
1.6 Instill confidence and support each other
1.7 Know when to speak and when to listen
1.8 Be honest and forthright

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Section 2 Violation of Ethical Standards
2.1 Violation of the Code of Ethics stated in Section V, Section 1, shall be grounds for impeachment according to
the procedures stated in Article III, Section 4, and Article IV, Section 5, of the constitution.
2.2 No Society or Board Member shall be impeached for unethical actions, behavior, or speech that does not
pertain to SCAS, SCAS business, or the position that he or she holds on SCAS.
Article VI
Rules of Order
Section 1 Standard procedure
1.1 SCAS meetings shall be conducted in a round table format, with the Chair presiding and maintaining order.
1.2 All questions that require a decision by SCAS shall be decided by a simple majority of voting Board
Members present.
Section 2 Upon a motion seconded by one third of present voting members, SCAS shall be conducted according to
Robert's Rules of Order.
Article VII
Amendment
Section 1 Amendments to the By-laws
1.1 A motion to amend these By-laws may be made before SCAS at any scheduled meetings.
1.2 All motions to amend these By-laws shall be approved by at least one member of SCASB.
1.3 An amendment shall be passed by two thirds majority of all present voting representation.
1.4 Review of these By-laws will be made annually at the Founders Day Morning Board Meeting to ensure all
New Board Members are knowledgeable and allow incumbent members to contribute updates and reminders.