Data Smart PASE Conference Scenario_FNL FNL

of 11 Presenters: Lloyetta Walls and Rosedel Davies-Adewebi
Jacob A Riis Neighborhood Settlement House
SCENARIO INTRODUCTION
TITLE - DATA SMART: USING DATA TO YOUR ADVANTAGE
Scenario:
You are applying for an RFP and are considering expanding your programs. The funding allotted with allow for
expansion to one site and provide resources for up to 5 years.
You are a part of a committee, which must determine what is the “right” choice for expansion based on your
agency’s mission, community needs, and other objectives as you find applicable. Use the data and “Ask, Assess,
Decide” worksheet to help inform your decision-making process.
About your program:
1. You serve participants ages 5-13 (elementary and middle school) and their families.
2. You currently have several sites within the outlined neighborhoods.
Remember:
 Use the framework of “Ask, Assess, Decide” to guide your decision.
 There is no “right” answer. Use the data provided to guide your decisions.
Guiding Questions:
Services Offered
 From the information provided, are there any areas that you feel are core strengths?
Participant Profile
 How would you describe your participants in one or two sentences in an RFP?
 What is your target population?
Queens Community Board, School Data and School Testing Data
 What more information does the Queens Community Board Data give you than that of the Census
Data?
 Does any information seem strange to you?
 Which school appears to be the best fit for your expansion? What criteria are you using to make this
decision?
Population Under 18 By Community Board
 What has been going on with the population of school-aged children over the last 10 years?
 Is the trend more pronounced in specific community boards?
 What data on the census sheet is most helpful to you in your decision-making process?
Overall:
 How does the trend in the population of school-aged children in the community boards listed affect your
decision?
 What information is most helpful to you in making your decision? What data is least helpful? What
additional information would be helpful?
 How can you evaluate the data holistically to inform your decision?

Table of Contents
SCENARIO INTRODUCTION................................................................................................................................... 1
TITLE - DATA SMART: USING DATA TO YOUR ADVANTAGE......................................................................... 1
AGENCY INFORMATION......................................................................................................................................... 3
AGENCY PARTICIPANT PROFILE .......................................................................................................................... 4
SCHOOL DATA........................................................................................................................................................... 5
POPULATION UNDER 18 BY COMMUNITY BOARD........................................................................................... 6
CENSUS DATA – POPULATION BREAKDOWN BY AGE .................................................................................... 7
QUEENS COMMUNITY BOARD DATA .................................................................................................................. 9
QUEENS TESTING DATA BY COMMUNITY BOARD .......................................................................................... 9
DECISION WORKSHEET 1 ..................................................................................................................................... 10
DECISION WORKSHEET 2 ..................................................................................................................................... 11

AGENCY INFORMATION
Afterschool Agency
Address: 12- 09 Vernon Boulevard, Astoria, NY 11106
Location:
The Afterschool Agency is located in Queens Community Board 1, School District 24. Currently it operates
afterschool programs in 3 sites all located in Community Board 1.
Services Offered:
The agency operates 5 major programs:
PROGRAM DESCRIPTION
Academic
Enrichment
Small group tutoring focused on ELA and Math Statewide Exams, Specialized High
School Entrance Exams and remedial services in Math and Reading
ESL English as a Second Language; The Afterschool Agency has received an award
annually from various groups, such as the United Way, for excellence in its ESL
programming for youth. The Agency is known in the community for increasing
English proficiency levels by 1 full level during the course of the academic year.
Sports Basketball, Soccer, Cricket, Track and Field, Tennis
Arts Dance and Sculpture (provided through a contract with partner arts foundation);
Participant art work is regularly featured as exhibits in local museums and
businesses.
Music Instruction Guitar, piano and sound engineering classes offered by agency staff

Presenters: Lloyetta Walls and Rosedel Davies-Adewebi
AGENCY PARTICIPANT PROFILE
# %
Number of Students Served 1105 100
Grades K-5 721 65%
Grades 6-8 379 34%
Ethnicity
White Non Hispanic 44 4%
Black/African American Non-Hispanic 486 44%
Asian or Pacific Islander Non-Hispanic 33 3%
American Indian & Alaska Native Non-
Hispanic
11 1%
Some Other Race Non-Hispanic 6 1%
Two or More Races Non-Hispanic 11 1%
Hispanic Origin 508 46%
Gender
Male 541 49%
Female 564 51%
Needs Indicators
English Language Learners (ELL) 354 32%
Individualized Education Plans(IEP) 77 7%
Qualify for Free Lunch 785 71%
Total 982 100%
Household Composition
Households Represented 982
Married With Children 236 24%
Single Mother with Children 462 47%
Single Father with Children 147 15%
Guardian with Children 59 6%
Grandparent with Children 49 5%
Other Household Type 29 3%
Household Income
<$25,000 550 56%
$26,000-$50,000 265 27%
$51,000-$75,000 137 14%
$76,000-$150,000 20 2%
>$150,000 10 1%
Total 982 100%

SCHOOL DATA
School A School B School C
Location Qns CB2 Qns CB3 Qns CB1
Total School Aged Children 389 702 1024
Ethnicity
Black/African American Non-Hispanic 12% 18% 4%
White Non-Hispanic 15% 6% 29%
Asian or Pacific Islander Non -Hispanic 24% 23% 22%
American Indian & Alaska Native Non- Hispanic 2% <1% 1%
Some Other Race Non-Hispanic N/A N/A N/A
Two or More Races Non-Hispanic N/A N/A N/A
Hispanic Origin 48% 52% 43%
Afterschool Providers (in school) 3 2 1
School Indicators
Enrollment 389 702 1024
NY DOE Report Card Score B C A
Middle School Class Size 389 702 1024
Percent English Language Learners (ELL) 8% 13% 10%
Percent Qualifying for Free Lunch 52% 78% 63%
Percent with Individualized Education Plans (IEP) 25% 20% 15%
Recent Immigrants N/A N/A N/A
Student Stability Rate 98% 96% 95%

POPULATION UNDER 18 BY COMMUNITY BOARD
Queens Census Data for Community Boards 1 ,2 and 3
QUEENS QNS CB 1 QNS CB2 QNS CB3 NYC
Queens
%
Overall
Change
2000-
2010
# %
Change
2000-
2010
%
Change
2000-
2010
# %
Chang
e 2000-
2010
# %
Chan
ge
2000-
2010
Total Population 2,230,722 8,175,133
Population Under 18 Years 461,901 -9.3% 29,857 100.0 -25.6 19,533 100.0 -6.0 37,739 100.0 -5.8 1,768,111 21.6 -8.90%
White Non-Hispanic 89,636 22.4 8,902 29.8 -20.1 3,117 16.0 -20.2 2,936 7.8 -19.5 438,485
Black/African American Non-
Hispanic
90,806 23.0 3,246 10.9 -34.5 201 1.0 -28.0 1,646 4.4 -59.1 441,237
Asian or Pacific Islander Non-
Hispanic
100,648 17.5 4,934 16.5 -21.8 6,779 34.7 12.3 5,609 14.9 9.9 196,367
American Indian & Alaska
Native Non-Hispanic
2,557 0.5 127 0.4 -28.7 82 0.4 -11.8 123 0.3 -32.8 5,692
Some Other Race Non-Hispanic 8,605 1.7 386 1.3 -47.1 140 0.7 -26.7 328 0.9 8.3 16,063
Two or More Races Non-
Hispanic
15,078 4.8 994 3.3 -62.0 650 3.3 -29.4 633 1.7 -49.2 43,395
Hispanic Origin 154,571 30.1 11,268 37.7 -20.6 8,564 43.8 -8.5 26,464 70.1 3.5 626,872

CENSUS DATA – POPULATION BREAKDOWN BY AGE
New York City Queens
Total Male Female Total Male Female
# % # % # % # % # % # %
Total Population 8,175,133 100.0 3,882,544 100.0 4,292,589 100.0 2,230,722 100.0 1,079,803 100.0 1,150,919 100.0
Under 5 Years 517,724 6.3 264,436 6.8 253,288 5.9 132,464 5.9 67,891 6.3 64,573 5.6
Under 1 109,023 1.3 55,841 1.4 53,182 1.2 27,390 1.2 13,948 1.3 13,442 1.2
1 104,632 1.3 53,490 1.4 51,142 1.2 26,445 1.2 13,609 1.3 12,836 1.1
2 104,084 1.3 52,991 1.4 51,093 1.2 26,964 1.2 13,811 1.3 13,153 1.1
3 101,708 1.2 51,985 1.3 49,723 1.2 26,399 1.2 13,493 1.2 12,906 1.1
4 98,277 1.2 50,129 1.3 48,148 1.1 25,266 1.1 13,030 1.2 12,236 1.1
5 to 9 Years 473,159 5.8 241,413 6.2 231,746 5.4 123,766 5.5 63,406 5.9 60,360 5.2
5 97,287 1.2 49,797 1.3 47,490 1.1 25,342 1.1 12,907 1.2 12,435 1.1
6 95,166 1.2 48,513 1.2 46,653 1.1 25,051 1.1 12,897 1.2 12,154 1.1
7 94,093 1.2 47,992 1.2 46,101 1.1 24,631 1.1 12,641 1.2 11,990 1.0
8 92,813 1.1 47,313 1.2 45,500 1.1 24,180 1.1 12,354 1.1 11,826 1.0
9 93,800 1.1 47,798 1.2 46,002 1.1 24,562 1.1 12,607 1.2 11,955 1.0
10 to 14 Years 468,154 5.7 238,596 6.1 229,558 5.3 123,406 5.5 62,931 5.8 60,475 5.3
10 93,808 1.1 48,027 1.2 45,781 1.1 24,509 1.1 12,506 1.2 12,003 1.0
11 91,508 1.1 46,453 1.2 45,055 1.0 23,949 1.1 12,235 1.1 11,714 1.0
12 91,964 1.1 46,881 1.2 45,083 1.1 24,404 1.1 12,449 1.2 11,955 1.0
13 93,920 1.1 47,639 1.2 46,281 1.1 24,781 1.1 12,564 1.2 12,217 1.1
14 96,954 1.2 49,596 1.3 47,358 1.1 25,763 1.2 13,177 1.2 12,586 1.1
15 to 19 Years 535,833 6.6 271,815 7.0 264,018 6.2 139,096 6.2 71,846 6.7 67,250 5.8
15 100,687 1.2 51,162 1.3 49,525 1.2 26,747 1.2 13,726 1.3 13,021 1.1
16 102,804 1.3 52,217 1.3 50,587 1.2 27,442 1.2 14,018 1.3 13,424 1.2
17 105,583 1.3 53,972 1.4 51,611 1.2 28,076 1.3 14,459 1.3 13,617 1.2
18 110,293 1.3 55,794 1.4 54,499 1.3 28,079 1.3 14,642 1.4 13,437 1.2
19 116,466 1.4 58,670 1.5 57,796 1.3 28,752 1.3 15,001 1.4 13,751 1.2

New York City Queens
Total Male Female Total Male Female
# % # % # % # % # % # %
20 to 24 Years 642,585 7.9 312,967 8.1 329,618 7.7 160,875 7.2 81,879 7.6 78,996 6.9
20 120,416 1.5 60,218 1.6 60,198 1.4 30,497 1.4 15,701 1.5 14,796 1.3
21 118,759 1.5 59,040 1.5 59,719 1.4 30,170 1.4 15,527 1.4 14,643 1.3
22 to 24 Years 403,410 4.9 193,709 5.0 209,701 4.9 100,208 4.5 50,651 4.7 49,557 4.3
25 to 29 Years 730,190 8.9 348,048 9.0 382,142 8.9 184,917 8.3 91,793 8.5 93,124 8.1
30 to 34 Years 662,255 8.1 320,497 8.3 341,758 8.0 177,213 7.9 88,286 8.2 88,927 7.7
35 to 39 Years 587,407 7.2 285,708 7.4 301,699 7.0 164,355 7.4 82,303 7.6 82,052 7.1
40 to 44 Years 567,280 6.9 274,657 7.1 292,623 6.8 161,924 7.3 80,142 7.4 81,782 7.1
45 to 49 Years 565,692 6.9 270,857 7.0 294,835 6.9 163,851 7.3 79,881 7.4 83,970 7.3
50 to 54 Years 541,684 6.6 254,729 6.6 286,955 6.7 159,033 7.1 76,249 7.1 82,784 7.2
55 to 59 Years 475,535 5.8 218,466 5.6 257,069 6.0 137,184 6.1 64,318 6.0 72,866 6.3
60 to 64 Years 414,477 5.1 185,515 4.8 228,962 5.3 116,492 5.2 53,310 4.9 63,182 5.5
60 and 61 Years 178,784 2.2 80,635 2.1 98,149 2.3 50,625 2.3 23,249 2.2 27,376 2.4
62 to 64 Years 235,693 2.9 104,880 2.7 130,813 3.0 65,867 3.0 30,061 2.8 35,806 3.1
65 to 69 Years 297,167 3.6 128,754 3.3 168,413 3.9 83,917 3.8 36,982 3.4 46,935 4.1
70 to 74 Years 234,294 2.9 98,867 2.5 135,427 3.2 66,707 3.0 28,652 2.7 38,055 3.3
75 to 79 Years 178,019 2.2 71,872 1.9 106,147 2.5 51,227 2.3 20,886 1.9 30,341 2.6
80 to 84 Years 142,272 1.7 52,138 1.3 90,134 2.1 42,120 1.9 15,624 1.4 26,496 2.3
85 Years and Over 141,406 1.7 43,209 1.1 98,197 2.3 42,175 1.9 13,424 1.2 28,751 2.5

QUEENS COMMUNITY BOARD DATA
CB1 CB2 CB3
# % of total qns # % of total qns # % of total qns
Total Under 18 29857 6.46% 19533 4.23% 37739 8.17%
Age Est Grade Level
9 3 1,585 1,037 2,004
10 4 1,585 1,037 2,004
11 5 472 309 596
12 6 1,576 1,031 1,993
13 7 1,600 1,047 2,023
14 8 1,663 1,088 2,102
QUEENS TESTING DATA BY COMMUNITY BOARD
Testing Data – English Language Arts (ELA)
Level 1 Level 2 Level 3 Level 4
Borough/
Community
Board
Grade Year
Categ
ory
Number
Tested
# % # % # % # %
Queens/ CB 1 3 2010 1271 191 15% 267 21% 521 41% 292 23%
Queens/CB 2 3 2010 832 100 12% 233 28% 324 39% 175 21%
Queens/ CB 3 3 2010 ` 1607 337 21% 836 52% 241 15% 193 12%
Queens/ CB 1 4 2010 1286 129 10% 283 22% 553 43% 321 25%
Queens/CB 2 4 2010 841 126 15% 379 45% 177 21% 160 19%
Queens/ CB 3 4 2010 1625 81 5% 163 10% 894 55% 488 30%
Queens/ CB 1 5 2010 20 1 5% 2 10% 12 60% 5 25%
Queens/CB 2 5 2010 13 2 13% 5 41% 5 36% 1 10%
Queens/ CB 3 5 2010 25 2 10% 2 10% 10 40% 10 40%
Queens/ CB 1 6 2010 1249 250 20% 375 30% 250 20% 375 30%
Queens/CB 2 6 2010 817 245 30% 253 31% 163 20% 155 19%
Queens/ CB 3 6 2010 1579 632 40% 474 30% 126 20% 158 10%
Queens/ CB 1 7 2010 1249 75 6% 150 12% 712 57% 312 25%
Queens/CB 2 7 2010 817 123 15% 123 15% 368 45% 204 25%
Queens/ CB 3 7 2010 1579 253 16% 584 37% 426 27% 158 10%
Queens/ CB 1 8 2010 1279 51 4% 102 8% 857 67% 269 21%
Queens/CB 2 8 2010 837 100 12% 100 12% 460 55% 176 21%
Queens/ CB 3 8 2010 1617 178 11% 776 48% 323 20% 323 20%

DECISION WORKSHEET 1

DECISION WORKSHEET 2

Data Smart PASE Conference Scenario_FNL FNL

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