how to properly write a police report writing

1. NATURE OF REPORT
WRITING

2.  reports are helpful and may influence the career of
the investigator.
 recognition and promotion are base on it.
 well written report shows a favorable impression not
only on the competence of the writer but also on his
credibility.
 an erroneous report can damage the writers career,
as it may also destroy the image of the agency or
the organization he is connected with.

3. POINTS TO CONSIDER
IN WRITING REPORT

4.  Well written reports do not happen in a snap of finger, but rather they are
product of series of writing activities that are perfected over constant
practice.
 It follows certain points of consideration and rules in writing reports those
are:
USING THE BEST LANGUAGE
• to be easily understand by target reader and must contain the
characteristics of being clear, concise, organize, thorough, accurate, and
adequate.
ERROR OF FORMS
• report writers are greatly expected to be well-versed in grammar and all
its governing roles to avoid errors in spelling, typographical forms, file
numbers, and report format.
ERROR OF SUBSTANCE
• this has something to do with the exact content of the report with the

6. STRATEGIES IN WRITING
GOOD REPORT

7. Just like any other activity, writing is a process that requires a strategies. Good written
outputs are the product of carefully crafted writing activity. A writer expect a favorable
outcome in his report if the written activity has been developed from a specific goal, and
follows from a time-tested strategy.
The following are suggested strategies that a writer must adhere in writing a
report:
1. Check and re-check first whether notes on gathered facts are already complete
and organize.
2. If notes on gathered facts are insufficient, go back into the process of gathering
more facts related to the situation.
3. Make an outline of the report basing from the completely gathered facts.
4. Use the chronological order of writing in presenting facts and ideas in the written
report.
5. The outline of the report should basically answer the complete 5W’s and 1H.
6. Prepare a report that could be simple, brief, complex, or in memorandum form,

9. TYPES OF REPORT
WRITER

10. There are three types of reporter (Philippine National Police Investigative Manual).
Writers who write without thinking;
-they don’t bother to gather facts and information, not keen in observing and gathering
facts, not conscious of their grammar error, as a whole they are not concern whether their readers
will understand the written report or not.
Writers who write and think at the same time;
-they review and verify their works, but they are in a hurry to write, therefore the gathered
information are not properly documented and partially conscious of the grammatically of their
written output, and submit their report with average accuracy.
Writers who think first and write afterwards;
-they gather specific data, facts, and evidences carefully before they write, very keen in
observing and gathering information, conscious on their grammar. In result their reports are
accurate, complete, fair, concise and specific. They have conciseness of their report, also they are
free from biases, prejudices, subjectivity and errors.