IPAC Newletter First Quarter (2012)

IPAC Newsletter January/March 2012
WEWWWhat's Inside? IPAC has a new central phone
UA message from the IPAC Director
line: 760-763-IPAC (4722) Happy New Year,
- 2012 Pay and Entitlement Increases The IPAC is looking forward to providing
another year of outstanding support to the
The new 2012 BAH rates have been published and are listed on the last Marines, their family members and
page of this newsletter. All of the rates have changed with some increases... commanders stationed aboard MCB, Camp
Pendleton . Through detailed communication
- Thrift Savings Plan Contribution Increase and support in CONUS, as well as deployed,
the IPAC was able meet HQMC's unit diary
The maximum TSP contribution limit was raised from $16,500 to $17,000 timeliness goal of 96% with an accuracy rate of
98% for 2011. To provide even better support,
effective 1 January 2012. The TSP catch-up contributions limit for those... the IPAC has restructured by creating a
Command Support Branch and the 14 Area
- Special Leave Accrual Remote. Specifically, the new branch's
mission is to focus on supporting units by
Per the reference, SLA should be processed during the months of October, sharing information and being responsive to
November and December that immediately follow the fiscal year. However... their requests/concerns. Also, a newly formed
Reserve Cell has been created to ensure
- Prorating Hostile Fire/Imminent Danger Pay reservist administrative needs are taken care of
while aboard MCB, Camp Pendleton.
A new legislative change effective 1 January 2012, announces that Also, last year we received 2,500 ICE
comments, of which 96% were positive. The
prorating of HF/IDP to 1/30th of the maximum monthly amount, which is... other 4% were dissatisfied comments that were
instrumental in pointing out some of our
- Semi-Annual Proficiency and Conduct Marks deficiencies. Regardless, we appreciated all of
the feedback and know we're a better
Semi-annual pro&con marks are due 31 January 2012. Units are organization for listening to the customers we
encouraged to input pro&cons timely into Marine OnLine due to how they... are privileged to support. Best wishes for
success and prosperity in 2012.
- Electronic Records (e-Records)
Respectfully,
In past newsletters, the IPAC has published information on the e-Record CWO5 Reginald Howell
initiative, and now HQMC has published guidance recently. In support of... Director, IPAC Camp Pendleton
OUR MISSION STATEMENTU
To provide effective and efficient personnel
administration services to all Commanders, their Marines
and family members. This includes the obligation of
ensuring military personnel are administratively prepared Some hear the word "administration"
for worldwide deployment with the operating forces.
and they think of "paperwork" - we
don't. The IPAC sees it as leadership,
Our goal is to maintain accurate information within the accountability, and most importantly
Marine Corps Total Force System and provide quality and taking care of Marines and their
timely services in a courteous manner. families... and that's a lot more
important than paperwork.
Installation Personnel Administration Center (IPAC) - Camp Pendleton CA 1

November and December that - USMC Active/Reserve W-2: Jan 16
immediately follow the fiscal year. - Travel/Miscellaneous W-2: Jan 31
However, SLA can be approved after - Savings Deposit Program 1099INT:
2012 Basic Pay Chart this period if waived by an approving Jan21
Ref: DFAS Website authority. Please ensure all Also, did you know that you can allow
The 2012 military documentation brought to the IPAC Pay someone limited access to your MyPay
basic pay chart has Section include a waiver from the account? Simply access your MyPay
been published to the appropriate authority. For more account, select the "Personal Settings"
DFAS website, and the information visit the reference link. on the main menu, select the link
1.6% increase can be viewed using the "Limited Access Account - Create/
reference link. State Tax Exemption Filing News Change/Delete," then create a LogOn ID
(Time Sensative) and password. The person authorized
2012 Basic Allowance for Subsistence Ref: PRIUM par.80609 will only be able to access your tax
(BAS) Rates The states of Connecticut, Illinois, information and view your pay
Ref: PAAN 62-11 Missouri, Montana, New York, New information.
As announced in the reference, the Jersey, Oregon and West Virginia do not
following BAS rates have been tax service members claiming legal Semi-Annual (SA) Proficiency and
published and are effective 1 January residence there if they meet all Conduct Marks (Pro&Cons)
2012: respective conditions found in the Ref: MCO P1070.12K
2011 / 2012 reference. Per the reference, semi-annual
Officer: $325.04 $239.96 For the states of Missouri, Oregon, pro&con marks are due 31 January 2012.
Enlisted: $325.04 $348.44 New York, New Jersey, and West Units are encouraged to input pro&cons
Virginia, Marines should complete a new timely into Marine OnLine because they
2012 CamPen Basic Allowance for State Income Tax Exemption Test impact the composite scores of Lance
Housing (BAH) Rates Certificate (DD Form 2058-1) every Corporals and Corporals. For example,
Ref: DTMO Website December and provide it to a local Area if a Marine's performance improved
The new 2012 BAH rates have been Remote for inclusion in their service greatly from the last SA period and high
published and are listed on the last page record. pro&con marks were received, the
of this newsletter. All of the rates have Marines filing their DD Form 2058-1 difference of when the Marine gets
changed with some increases, but mostly prior to 31 December will be exempt promoted could be substantial. If the
decreases in this monthly entitlement. from paying state tax for the calendar Marine's pro&con "in grade" average
Fortunately, any BAH rate deductions year; however Marines filing during the changed from 4.4/4.4 to 4.6/4.6, there
will only affect Marines that report to taxable year will be required to file a would be a 20 point increase in the
Camp Pendleton during 2012. All state income tax claim for that portion of Marine's composite score.
Marines earning a higher BAH rate the year that state tax was withheld and
during any previous year receive BAH then submit another state income tax Electronic Service Record (e-Record)
rate protection and will maintain the exemption form by 31 December for the Ref: MARADMIN 680/11
higher BAH rate. For more BAH rate following year. In past newsletters, the IPAC has
information visit the reference link. There are additional responsibilities published information on the e-Record
that are outlined in the reference that are initiative, and now HQMC has published
important to understand, like informing guidance recently.
Ref: PAAN 58-11 your state's tax authority. Therefore, "In support of the commandant's
Per the reference, the maximum TSP visit the reference link for further planning guidance "improve admin"
contribution limit has raised from important information about your state task, and in an effort to better support
$16,500 to $17,000 effective 1 January tax responsibilities. commanders, senior enlisted advisors,
2012. The TSP catch-up contributions and the individual Marine, M&RA began
limit for those aged 50 and over remains 2011 W-2 Tax Statements an initiative to digitize service records
unchanged at $5,500 and is in addition to Ref: MyPay Website and make them available electronically
the $17,000 contributions. Military service members, military via the Official Military Personnel File
When the yearly IRS maximum retirees and Civilian employees paid by (OMPF) online. The e-Record will
amount is reached, your TSP the Defense Finance and Accounting provide near instantaneous access to the
contribution will be automatically Service (DFAS) can get their 2011 tax Marine's record once joined to a
suspended and no action is necessary. statements up to two weeks earlier using command. The IPACs will have access
For more information visit the link. MyPay. The following tax statements to all e-records except general officers;
will be availability in MyPay when however, stand-alone unit administrators
Special Leave Accrual (SLA) listed: will only have access to records
Ref: MCO 1050.3J - Retiree 1099R: Now Available pertaining to Marines under their scopein
Per the reference, SLA should be - Civilian Employee W-2: Jan 5 MOL.
processed during the months of October, The e-record initiative will:

- Eliminate the current paper service prorated. The effective date of this (main side area), or the MCCS Website
record. Upon successful uploading of change will be 1 Jan 2012. The Marine for more information.
documents into the e-Record, the paper Corps was poised to implement this
service record will be returned to the change, but was directed by higher Temporary Lodging Expense (TLE)
Marine through the local command. headquarters to delay implementation. It Ref: JFTR U5700 and TLE FAQ's
- Make additional items of the is expected to be approved within days, Members who arrive with PCS orders
Marine's OMPF available to so the IPAC will pass notification to and are interested in obtaining temporary
commanders; however, access to fitness commanders separately once published. lodging must provide the following to
reports, master brief sheets, reporting the Inbound Branch to claim TLE:
senior and reviewing officer profiles will -Copy of itemized lodging receipts (10
not be granted. days maximum).
- Provide commanders the ability to -Copy of the certificate of non-
view the record of an assigned Marine, availability from Ward Lodge, building
and then further delegate access 1310, phone (760) 725-5304.
permissions to control of access to the e- New personnel and their families
Record, commanders will be required to arriving aboard Camp Pendleton may
quarterly verify e-record access inquire about their household goods
permissions." shipment with the Distribution
There is additional information in this Management Office at 725-8644, Bldg
MARADMIN about this substantial 2263. For additional information visit
change, so all Marines are encouraged to the DMO Website.
visit the reference link.
PCS Travel Claims
Travel Advance Changes Inbound Branch All Marines reporting aboard Camp
Ref: TAN 7-11 Pendleton with funded PCS orders are
The purpose of a travel advance is to Checking In required to complete a travel claim
help offset the expenses that the Marine If you know someone who is checking within 5 days in accordance with the
incurs for authorized travel. Prior to 1 in, encourage them to visit the Camp Joint Federal Travel Regulations (JFTR).
November 2011, Marine Corps Pendleton Website for valuable To expedite processing of the travel
Disbursing policy for paying travel information and reporting instructions. claim, Marines are required to have the
advances was not in compliance with All Marines reporting under PCS, following documents:
DoD policy. Per the reference, travel PCA, or TAD orders, less SOI 1. Web Orders with appropriation
advances will not exceed 80 percent of personnel, are required to report data
the estimated expenses for the authorized promptly to the Inbound Branch, prior to 2. Original order endorsement
travel. reporting to their unit, in the uniform of 3. A command endorsement for all
Effective 1 November, all travel the day upon arrival to Camp Pendleton. temporary instruction that includes a
advances will be limited to 80 percent of This assists the Marine with receiving all government lodging and messing
the estimated expenses for the authorized entitlements in a timely manner. availability statement
travel regardless of type, to include 4. All commercial lodging receipts
separation, PCS, or retirement advances. Check-in After 2400, Sunday or with a zero balance
The order writing official may authorize Holiday 5. Flight itinerary (Include
an advance in excess of the 80 percent All personnel reporting under PCS or dependents if appl.)
limitation in order to prevent a financial PCA orders after our hours of operation 6. Port Call/DMO endorsement or
hardship to the member on a case-by- (see Hours of Operation/Phone Listing Circuitous Travel Authorization
case basis. included below) should report to the (overseas only)
The following PCS expenses are MCB HqSptBn, Staff Duty Officer 7. Receipts for expenses over $75
authorized to be advanced at 100 percent (SDO) located on the 1st
deck of Bldg PCS travel claims take roughly two
without specific approval from the order 13107. The SDO will provide the weeks to process at disbursing. If you
writing official. Marine with billeting and direct the haven't received your travel payment
- Temporary quarters subsistence Marine to report to the IPAC Inbound after two weeks call WO Atienza, Travel
- Transportation and temporary Branch the next day for new join OIC at 725-5353 or email at:
storage of household goods processing. stephen.atienza@usmc.mil
- Mobile home transportation
For more information visit the Camp Pendleton Temporary Lodging Dependent Travel Claims
reference link. Temporary lodging may be obtained All Marines that reported aboard
on base while adequate housing is being Camp Pendleton with funded PCS orders
Prorating Hostile Fire Pay (HFP) located. Contact the South Mesa Lodge without their dependents, which arrive at
In the near future HFP will no longer 763-7805, Bldg 202870 (main gate area), a later date, are required to complete a
be a monthly entitlement and will be or Ward Lodge 725-5194, Bldg 1310 supplemental travel claim in accordance

with travel regulations. Once the travel Orders Section to report back to IPAC at least two days
claim is processed, the member will be It is very important that all Marines prior to their planned departure date to
reimbursed for travel expenses their are proactive with turning in their verify their DD214, complete an audit,
dependents incurred while traveling to PCS/PCA data sheet to the Orders and verify all documents.
their spouse's permanent duty station. Section. Marines in receipt of PCS/PCA Lastly, all Marines must complete a
The supplemental travel claim can be orders must report to the Outbound check out sheet prior to departing.
completed at the Inbound Branch or Branch to complete a worksheet. Report Recently, a large number of Marines are
local Area Remote for the member's at least 15 working days prior to your reporting to the Outbound Branch with
convenience. transfer date for PCS CONUS, 90 days incomplete check out sheets with the
for PCS overseas, and 10 working days following issues:
Outbound Branch for PCA orders. 1. Individual Equipment Facility
(IEF): Outstanding gear
Retirements Section Requesting Advance Pay & Travel https://www.usmccif.com/imr.vam?
Marines, if you are planning to retire Marines desiring to receive advances 2. Navy and Marine Corps Relief
within the next two years and you have when they transfer must submit a Society: Unpaid loans
questions about the process, please worksheet within 15 working days of the 3. TAP/TAMP: No attendance proof
contact the Retirements Section. There planned departure date to allow the 4. Medical/Dental: No final
screening are duty experts standing by to assist you Orders Section and the Finance
Office The leadership and unit S-1s of
with all of your administrative needs. time to process the request prior to a departing Marines are encouraged to
It is never too early to review your member’s departure. ensure members are checking out fully
record and ensure all your awards, prior to their date of departure.
decorations and service schools have Special Duty Assignment (SDA)
been entered into MCTFS. Ref: MARADMIN 029/11 Administrative Separations (ADSEP)
Completing and submitting a Per the reference, the following (Important: Adjutants/S-1 Personnel)
retirement or resignation worksheet in a changes apply to Marines with SDA Ref: APSM Par. 40401.C.2.
timely manner not only allows the orders: Expediting ADSEPs is important to
Outbound Branch sufficient time to - Marines with dependents in the same the IPAC, especially when commanders
process the required paperwork, but it geographical location, single Marine need to separate a Marine quickly in
also enables the Marine and command to with custody of their dependents, and order to maintain good order and
properly plan for DMO, Transition single Marines with approved BAH- discipline within their unit. Therefore,
Assistance Management Program Own-Right will proceed on Temporary it's "vital" that the IPAC Legal Section
(TAMP), checkout, final physical, Additional Duty (TAD) orders via receives a copy of the CO's request for
Leave, Post-Deployment/Mobilization Defense Travel System (DTS). ADSEP at the same time the request is
Respite Absence (PDMRA), and/or - Marines in receipt of BAH W/O routed to higher headquarters for
Permissive Temporary Additional Duty dependents and/or married Marines with consideration.
(PTAD). Be proactive! dependents not living in the same As required by regulations, the IPAC
Officers who are eligible and elect to geographical location will be issued reports a unit diary entry on the Marine
resign their active duty commission must TEMINS orders to their appropriate pending ADSEP that initiates the
be counseled by their reporting senior SDA school. following actions:
and a Pg. 11 entry will be entered in the - Marines executing SDA orders to a - Stops direct deposit
Officer’s OQR. Officers are advised that formal school within 50 miles of current - Stops allotments
any requests submitted less than 4 PDS will be issued PCA orders. Upon - Creates a promotion restriction
months prior to the requested resignation completion of the school, the Marine - Advises the Disbursing Office
date may not be approved by the desired will receive PCS orders to their final - Generates appropriation data to
date. SECDEF action may take longer permanent duty station. prepare ADSEP discharge orders.
than 4 months. Please seek the Please contact the Orders Section if Once an ADSEP request is approved
assistance of the Resignation Section for you have any questions pertaining to this by higher headquarters, we recommend
any questions or guidance. subject. the Marine be escorted to the Separations
It's a requirement for all career Section with a copy of the ADSEP
Marines to receive Survivor Benefit Separations Section approval letter.
Program (SBP) counseling twice prior to Marines need to start their separation Both Marines will receive
retirement. Once at 18 years of active process at least 90 days prior to their instructions on checking out and the
service and at least 60 days prior to approved departure date. This allows separating Marine will be assigned a new
receiving retired pay. If you fall into adequate time to process all End of Active Service (EAS) date.
either category and have not had the documentation and submit travel Trend #1: Unfortunately, most units
proper SBP counseling, please contact advances to the Finance Office. are not providing a copy of the request
the Retirements Section at 763-1063 or All Marines are required to complete a for ADSEP, and the unit diary action
by visiting the IPAC, Outbound Branch. separation worksheet to initiate their isn't taken in advance. Subsequently
final separation. Marines are encouraged when the CG directs/approves the

ADSEP, the IPAC is unable to process Special Power of Attorney (SPOA) mobilized back to active duty to start the
the Marine immediately because there is Ref: MCO 1740.13A subsequent mobilization period.
no appropriation data available to A Family Care Plan is mandatory for
prepare discharge orders. dual military spouses with dependents, PDMRA - Active Duty (MEU/UPD)
Trend #2: Dropping the ADSEP Marines who bear sole responsibility for Refs: MCO P3000.15B, MARADMIN
Marine off at the gate. This is really a the care of children under the age of 19, 488/07, PAAN 40-09
bad course of action because the ADSEP and/or Marines with family members Per the references, the 31st Marine
Marines are always over paid who are unable to care for themselves in Expeditionary Unit (MEU) does not rate
(sometimes several MONTHS!). the Marines absence. A Family Care PDMRA due to the Department of
Therefore, the IPAC highly encourages Plan is an annual requirement. Marines Defense (DoD) not defining Okinawa,
not taking this action. For additional required to have a Family Care Plan JA as an Area of Responsibility (AOR).
information on ADSEPs contact the should report to your IPAC Area Remote
Separations Section. Office with a Special Power of Attorney
for inclusion in their e-Record. For more
Transition Assistance Management information visit the reference link.
Program (TAMP)
Ref: MCO P1700.24B Death Gratuity Beneficiary(ies)
All Marines who are separating are Ref: MOL
required to complete TAMP prior to The Record of Emergency Data
their departure (terminal leave, contains a Death Gratuity Beneficiary
Permissive Temporary Additional Duty, (ies) for Marines to designate. The total
discharge, release from active duty, etc.). amount is $100,000, which is intended to
Please see your unit’s career planner for cover funeral expenses in case of the
further details. member dies while on active duty.
Marines can designate anyone as a
Customer Service Branch Death Gratuity Beneficiary. Updates can
be made easily through Marine Online
Surrendering Meal Cards Prior to (MOL) using these instructions:
Deploying 1. Log on to MOL
Ref: MCO 10110.47 2. Select "Personal Information"
Per the reference, Marines who were 3. Scroll down to "Red Updates" on
issued a meal card should turn them into the left sidebar and select "Update"
their S-1 office prior to deploying. The 4. Select "Beneficiary(ies) for Death
S-1’s will maintain the meal cards while Gratuity"
members are deployed and will re-issue 5. Select "Add Additional Death
them upon members return. Gratuity Record"
Marriage/Divorces 6. Input Beneficiaries information to
Upon marriage or divorce, it is include: Name, Percent, Relationship,
imperative to report to any IPAC Area Street Address, City, State and Phone
Remote to have your status adjusted Number.
immediately. To update your personnel
record and get your entitlements Post-Deployment/Mobilization Respite
adjusted, you will need the following: Absence (PDMRA) - RESERVIST
-Marriage: A copy of marriage and Ref: MARADMIN 488/07 & MCO The IPAC is a better organization
birth certificate; spouse’s identification, 1050.3J because of the feedback we receive
and divorce decrees, if previously Per the references, PDMRA is accrued from Marines. Therefore, we use the
married. on subsequent mobilizations only. If a
DoD Interactive Customer Evaluation
-Divorces: A divorce decree with all Reserve Marine is issued back-to-back
(ICE) system extensively. All of our
offices have comment boxes located in
court order or written agreements orders, it is treated the same as if the the waiting and counter areas. If you
pertaining to support, maintenance or original set of orders has been extended would like to leave us a comment,
paternity. (i.e. the mobilization is continued, vice a select the ICE logo to access the ICE
If you are unsure of which documents new mobilization). The mobilization is system.
you will need to update your record, ended upon release from active duty.
please contact your IPAC Area Remote This is when the dwell control date is
Office prior to arriving to be advised calculated and effective.
exactly what to bring will minimize your The Marine would have to separate
wait time. from active duty and rejoin the reserve
component (SMCR/IRR/ IMA), then be

IPAC Newletter First Quarter (2012)

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