1. Guidelines for Faculty Moderators
The moderator’s primaryrole is to introduce the
presenter(s)and the presentation’s title.
Well before your session, check the location for your session.
Changes to the schedule will be posted on the bulletin board near the
registration table in the Gardner Center and at each room with
assigned presentations.
Arrive at your assigned room five minutes prior to the beginning of the session. Sit in the front row.
Immediately before each presenter begins, stand up and off to one side as you introduce that
presenter by name, college/universityor alumni affiliation, and title of the work being presented.
Follow the order of presenters as listed in the program.
 Presentations are scheduled into 15 minute blocks.
o 10-12 minutes for presentation
o 3-5 minutes for Q&A and transition
 A DSU student volunteer will be assigned to keep track of the time. They will hold a
“5 minutes remaining” sign for the presenter(s) when 10 minutes have elapsed.
Timing is tight, so assist the student volunteer in keeping track of the time when possible.
 Before formally starting the session, introduce yourself to the presenters and check to see if
all of them have arrived; check the pronunciation of each presenter’s name and ask each to
correct any mistakes or incomplete information before you begin.
 A few words about each presenter—his or her year or class rank, university affiliation,
academic interests, etc.—can make each session friendlier and more relaxed.
 Begin the session on time.
 Ask the audience to hold all questions until all presenters have finished.
 Ask everyone to turn off cell phones or other electronic devices.
 Be willing to participate in the Q&A, but yield the floor to session attendees.
 If attendees or presenters need special seating or lighting, moderators should make every
attempt within their abilities to accommodate such needs.
 If a volunteer or moderator does not arrive, be ready to ask a faculty member in the
audience to moderate or inform the staff at the main desk about the issue.
A Reminderto All Attendees
If you must leave a session before its conclusion, do not enter or exit a room while a presenter is at
the podium; wait until the applause between presenters for your cue to leave or enter.