2. 2
About University of Maryland University College
UMUC offers the best of both worlds—a convenient online education
from a respected state university.
• A member of the University System of Maryland, providing
credibility and recognition in the job market.
• For more than 65 years, UMUC has provided educational
opportunities to students around the world, earning the university a
global reputation for excellence.
• UMUC is the largest public university in the country, educating
more than 95,000 students.
• With divisions in Asia and Europe and a presence on military
installations in more than 25 countries and territories, UMUC is also
a leading provider of education services to the U.S military.
http://umuc.edu/visitors/about/
3. 3
About Patrick Elliott
• Associate Registrar with 10 years of experience in
higher education;
• Manages Parchment Receive Premium services
for UMUC;
• Eight years of experience working with electronic
transcripts, electronic data interchange (EDI),
optical character recognition (OCR), and
document imaging systems;
• Active within AACRAO and CAPACRAO
(Maryland and DC chapter).
patrick.elliott@umuc.edu
https://www.linkedin.com/in/pselliott
4. 4
The Problem
• UMUC receives about 65,000 transcripts per year;
• In 2014 about 13% of transcripts came in pure data format (EDI);
• Goal is to receive > 30% EDI by 2018;
• UMUC and the University System of Maryland is heavily invested in
SPEEDE EDI;
• Increased pressure to cut cost and improve efficiency.
5. 5
What is SPEEDE?
Source: Bliss, H. (2013, August 5). “Do you know why I pulled over?”
New Yorker. Retrieved from http://www.condenaststore.com/-
sp/Do-you-know-why-I-pulled-you-over-New-Yorker-Cartoon-
Prints_i9717282_.htm
6. 6
What is SPEEDE?
• Developed by AACRAO taskforce and launched in 1995;
• Standardized format of data for sending requests for transcripts,
transcripts, and transcript acknowledgements;
• No fees to use;
• Adheres to national standards and can work with other networks
using those standards (e.g., Parchment).
Source: Tashjian, T. & Stones, D. (2012). The UT SPEEDE Server: The Past, Present, and Future… Sending
Electronic Transcripts. PowerPoint presentation at the AACRAO Annual Meeting, San Francisco, CA.
Retrieved from http://handouts.aacrao.org/am12/finished/DavidStones81648916.pdf
7. 7
University System of Maryland ET Server
• Homegrown system;
• Operated by USM information
technology staff;
• Serves the 11 degree-granting
constituents of the system and
Maryland community colleges and
secondary schools;
• Spoke and hub model;
• UMUC receives one daily batch.
8. 8
The Solution
• Integrate Parchment and SPEEDE;
• Have Parchment send any transcript
with underlying data through SPEEDE
(no PDF, just data);
• Identify top receivers that also use
Parchment Send and work with
Parchment to develop data templates
(send more through SPEEDE);
• Started project in July 2014 and began
receiving data in April 2015.
9. 9
The Reasons Behind the Solution
• Budget constraints – needed to use available systems and
technology;
• Because of spoke and hub model, Parchment could not push EDI via
SFTP;
• Supporting Maryland’s commitment to SPEEDE.
10. 10
Challenges & Lessons Learned
• Integrating with a homegrown system;
• First time opening up Maryland ET server to a vendors;
• Update SPEEDE registrant data to capture Parchment SPEEDE
senders;
• Parchment unified inbox, custom destinations, and filters;
• Reframing the goal: make it quicker and easier for students to
submit credentials by supporting all major electronic transcript
networks.
