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NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
WWW.NCIHC.ORG
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You can access the recording of the live webinar presentationat
https://www.ncihc.org/covid-related-webinars
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Housekeeping
-This session is being recorded
- Certificate of Attendance
*must attend full 90 minutes
*trainerswebinars@ncihc.org
- Audio and technical problems
- Questions to organizers
- Q & A
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Welcome to our guest panelists!
Kelly Jennemann,
BA, CMI, CHITM, PMP
Irma Bustamante,
BA
Yvonne Simpson,
MA, CMI
MichelleHarris,
MBA
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Welcome to our guest panelists!
MichelleHarris, MBA
Manager of InterpreterServices
MichiganMedicine
PANDEMIC RESPONSE
Interpreter Services at
Michigan Medicine
THE SITUATION
THE SUCCESS STORY
TEAM BUILDING & SAFETY
CONTINUING ON
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Welcome to our guest panelists!
Kelly Jennemann, BA, CMI, CHITM, PMP
Manager of InterpreterServices
St. Jude Children’sResearch Hospital
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Welcome to our guest panelists!
Irma Bustamante, BA
Manager of Language & CulturalServices
Phoenix Children’sHospital
Phoenix, Arizona
16
17
1
2
3
4
About Language Services
▪ Manager
▪ Interpreter Team
• Interpreter Supervisor
• Staff interpreters
-Spanish (19 FT, 5 prns)
-ASL (prns)
▪ Vendors top languages
• Spanish, Arabic, Swahili,
Vietnamese, Burmese,
Rohinga, Kinya/Rwanda,
ASL and Mayan dialects
▪ Translation Team
• Translation Coordinator and Lead
Spanish Translator
• Translation Tech
- Uploads all work through
translation memory software
- Sends other languages to vendor
- Translates discharge instructions
weekdays
• Translator (one prn for discharge
instructions on weekends)
18
19
3/17
• Staff Interpreters were asked to conference in families
at home (OPI)
3/23
• Group of interpreters assigned to support OP appointments
through Zoom
• Process optimization project 3 years ago prepared
interpreters to follow appointments via dashboards on laptop
and started Zoom clinic visits at two satellites
3/24
• Formalized Interpreter-Provider workflow for OP telehealth
appointments
• Integrated vendor appointments into Zoom meetings for other
languages and then ASL
Call to Action
Video Remote Interpreting (VRI) Project
Executive Leadership Champions fast tracked goal of
VRI with IT project management team
• Started April 27 with “go live” of August 12
• Included teams from IT infrastructure, facilities and
telecommunications, clinical leadership, physician
leadership
• Technology: Added 82 iPads on rolling stand (supply
chain issues)
• Broadband improvements across the organization
20
Video Remote Interpreting (VRI) Project
• Space issues: Needed space for all interpreters in
call center environment—long range goal for some
interpreters to work from home
• On-site interpreters: 3-4 during the day and 1 at night
• 10 work from home M-F working staggered shifts
• Education, education, education
Staff meetings, tip sheets on iPads, nursing education
platforms, quick tips for interpreters, troubleshooting
guides for equipment
21
22
Phase 1
Limited Network
• Outpatient Visits:
Zoom, OPI, in-
person by
appointment
(using
dashboards)
• Inpatient: In-
person with
dispatcher
• Vendor OPI, VRI
and Zoom
(telehealth)
Phase 2 – Aug 12
Full Network/ Added
Schedulers
• In-house call center
(Main Campus &
ancillary building)
• Zoom, OPI, VRI
on-demand
• Limited in-person
• Vendor VRI
OPI (5 min wait - Spa)
Phase 3
Full Network
• Work from home
Main Campus office
• Zoom, VRI, OPI
on-demand
• Limited in-person
• Vendor VRI
OPI (5 min wait - Spa)
Limited in-person:
ED trauma, bereavements & long in-patient family conference meetings
Results
We built a call center from the ground up!!!
• Resilient staff learning new skills—Steep learning curve
• Daily huddles initially for troubleshooting, currently twice a
week
• Technology challenges getting better every day
- Telehealth using Zoom (Outpatient visits)
- OPI / VRI using Jabber (Outpatient and Inpatient visits)
- Work from home internet connections with optimal upload
speeds
- Daily IT support for technology challenges
23
Results
• Interpreters do not go to COVID calls/rooms
-Saving N-95 masks for providers
-For non-COVID in-person, interpreters use goggles/face
shields, masks, gowns, gloves.
• Positive response from end users several weeks after “go
live”
(SurveyMonkey)
• ASL added to Zoom calls (PCH prns and then vendors)
• Staff interpreter productivity went up and vendor spend
went down
• Able to “do more good for more people” beyond our
Main campus
24
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Welcome to our guest panelists!
Yvonne Simpson, MA, CMI
Director of Interpreter Services
Harborview MedicalCenter
Seattle, Washington
HARBORVIEW MEDICAL CENTER
Harborview Medical Center
• Pandemic Pivot
• Translation
• Staffing
• Community Concerns
• PPE
• Vaccine
• Leadership During a
Crisis
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
Q&A
Kelly Jennemann,
BA, CMI, CHITM, PMP
Irma Bustamante,
BA
Yvonne Simpson,
MA, CMI
MichelleHarris,
MBA
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
• Upcoming webinars
• Webinar evaluation form
• Follow up via email:
info@ncihc.org
• ncihc.org/participate
Announcements
NATIONAL
COUNCIL
ON
INTERPRETING
IN
HEALTH
CARE
WWW.NCIHC.ORG
Thank you for attending!
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You can access the recording of the live webinar presentationat
https://www.ncihc.org/covid-related-webinars

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