NGO MGT 2023 by Mr Madei

2. How to Develop Project Budget
“Failing to plan is planning to fail”

3. 1. What is strategic plan?
2. When does NGOs need to do a strategic plan?
3. How often does NGOs need to do a strategic
plan?
4. Who should be involved in strategic plan?
5. Components of strategic plan?
6. Sample of strategic plan

4. A strategy planning is an overall approach and plan. So, strategic
planning is the overall planning that facilitates the good
management of a process. Strategic planning takes the
outside of the organisation’s day-to-day activities or project.
It provides the with the big picture of what you are doing and
where you are going. Strategic planning gives the NGO to
clarity about what you actually want to achieve and how to go
about achieving it, rather than a plan of action for day-to-day
operations.

5. NGOs need a strategic planning process when
the strategic framework within which the
organisation or project functions needs to be
developed, clarified, or consolidated..
In some cases, NGOs initiate new strategic plan
to explore new phenomena for specific
purpose and intents and to achieve a target
goals as well.

6. NGOs doesn’t do a strategic plan more than once every two
years unless the external or internal context has changed
dramatically. Usually once in three years is enough. This issue
does not exclude the organisation from doing a strategic
review more often, such as once a year. A strategic review is
quick - a day or less where the organization look at the
strategic framework, against what is happening internally or
externally, as a sort of reality check.

7. Strategic planning have different phases,
therefore, each phase should be participated
by specific staffs.
Strategic planning phase Who should be involved?
Planning the process The management team of the project
or organisation.
Understanding the context All staff and Board members:
Administrative staff should be involved
if it is important for them to
understand the organisation’s issues
and problems.

8. Strategic planning phase Who should be involved?
Vision, values and mission
discussion
All staff and Board members. It is very
important to involve all staff, including
administrative staff in this discussion as it
is likely to provide a set of operating
principles – in other words, to make it
clear why people who work in the project
or organisation are expected to work and
behave in a certain way.
Review of strengths and
weaknesses, opportunities and
threats
Programme or professional staff for
the whole of this process; include
administrative staff in the
discussions around internal
strengths and weaknesses.

9. Strategic planning phase Who should be involved?
Discussion of strategic options
and goals.
Professional staff and Board
members.
Organisational structure The management team with
input from the rest of the staff.

10. The strategic plan will apply over: -
• Organizational Background
• Organizational structure
• Environmental scan(SWOT analysis)
• Vision
• Mission
• Core values
• Key success factors
• Goals and indicators
• Action plan
• Projects implemented by the organization and
• Recommendation

11. Organizational Background:- is a brief description and
details about the organization planning the strategy.
Organizational structure:- this may implies the ladder
structure of the organization doing the strategic plan
both board and executive committee structure
Environmental Scan (SWOT Analysis):- SWOT analysis
is an analytical method which is used to identify and
categorise significant internal (Strengths and
Weaknesses) and external (Opportunities and
Threats) factors faced either in a particular arena,
such as an organization, or a territory, such as a
region, nation, or city.

12. Strengths:- looking at your organizational
strengths, think about them in relation to your
competitors and mostly focus on the following
questions .
• What are your advantages?
• What do you do well?
• What relevant resources do you have access
to?
• What do other people see as your strengths

13. Weaknesses:- it is one of the internal
environmental scanning, measuring that, if your
organization's competitors doing any better than
your organization. And usually focus on the
following questions.
• What could you improve?
• What do you do badly?
• What should you avoid?
An NGO weakness may include:-
• Lack of activities fund
• Inadequate staff skills
• Poor external correspondence

14. Opportunities:- A useful approach to looking at
opportunities is to look at your organization's
strengths and ask yourself whether these
open up any opportunities and summarizes
the following questions.
• Where are the good opportunities in front of
your organizations?
• What are the interesting trends you are aware
of?
Opportunities for given NGO may include:
Relationship with the Donors
Good relationship with stakeholders

15. Threats:- Nonprofits are very vulnerable to economic
crises. Public charities are held to a higher standard
than for-profits. Since they depend on contributions,
nonprofits need to avoid the perception of impropriety
• What obstacles do you face?
• Is changing technology threatening your organization ?
• Do you have bad debt or cash-flow problems?
• Could any of your weaknesses seriously threaten your
organization?
The threats of said NGO may include:-
 Poor means of transportation
 Lack of community basic services

16. • A vision statement is sometimes called a
picture of your company in the future but it’s
so much more than that. Your vision
statement is your inspiration, the framework
for all your strategic planning.
What you are doing when creating a vision
statement is articulating your dreams and
hopes for your organization. It reminds you of
what you are trying to build.
• A mission statement is a statement of the
purpose of a company, organization or person,
its reason for existing.

17. Core values
A principle that guides an organization's internal
conduct as well as its relationship with the external
world. Core values are usually summarized in the
mission statement or in a statement of core values
key success factors
• The combination of important facts that is required
in order to accomplish one or more desirable
business goals For example, one of the key success
factors include:
 Organizational good governance
 Good financial management system

18. Action plan
‘’You've got to be very careful if you don't know where
you are going because you might not get there’’.
(Yogi Berra)
Action plan is a process which will help the organization
to focus the ideas and to decide what steps you need
to take to achieve particular goals that you may have.
It is a statement of what you want to achieve over a
given period of time. Preparing an action plan is a
good way to help you to reach your organizational
objectives.
Goals: General statement of aim or purpose

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