2. INTRODUCTION
At every level of the Order, proper protocol is important
for the efficiency of programs and activities — as well as
the impression that the Order makes on the general
public and especially to its new members.
3.
4. 3
According to Dr. John G. Allen,
PROTOCOL means the rules of
diplomatic etiquette.
PROTOCOL as
While our Order defines
the rigid code
setting forth
the degree of obedience, the order of
precedence,
the rules of official and social
behavior.
PROTOCOL
5. 4
In one of the speeches made by our
former Supreme Knight, VIRGIL
DECHANT, He clearly stated,
“ PROTOCOL demands that we should
accord due respect to anyone
while performing our official
functions.”
PROTOCOL
6. 1. Council and Assembly Meetings
2. Dignitaries at Meetings
3. Dress for Meetings
4. After the Meeting
5. Relationship between the District Deputy and the Grand
Knight
6. State Deputy or High Ranking Officer Visit
7. Correspondence
8. Invitations
9. State Deputy or High Ranking Officer Visit
10. Council and Assembly Degree Order of Precedence
11. Protocol for Head Table Seating
12. Medals of Office
13. Miniature Past and Former Medals
10. Exemplifications
PAGE 22 Leadership Resources/ PAGE 19 State Deputy Handbook
1. The State Deputy is responsible for the proper conduct of
all ceremonials within his jurisdiction.
2. The grand knight is in charge of the ceremonial team
within his Council
3. The District Deputy is responsible for the proper conduct
of all ceremonials within his district.
11. Exemplifications
PAGE 22 Leadership Resources/ PAGE 19 State Deputy Handbook
All councils should be encouraged to establish a team.
Certification for these teams is not required Performing
the ceremony from memory is not required
but …
an enthusiastic delivery is imperative
12. The Guidelines for Council Meetings
• Comprehensive reference
• Best practices
• Helpful appendices
17. COUNCIL AND ASSEMBLY MEETING
KNIGHT
MUST CONDUCT
AND FAITHFUL
THEIR
▪ THE GRAND
NAVIGATOR
MEETINGS IN STRICT ACCORDANCE WITH
CONSTITUTION AND LAWS
THE CHARTER,
OF KNIGHTS COLUMBUS,
SUPPLEMENTED BY
ASSEMBLY BY LAWS
OF
THE COUNCIL OR
AND ACCORDING TO
PARLIAMENTARY PROCEDURE.
APPLYING PROTOCOL
21. DRESS CODE
THE PRESIDING OFFICER, IN
KEEPING WITH THE DIGNIT Y OF HIS
OFFICE, SHOULD BE NEATLY AND
DRESSED. HE SHOULD
PROPERLY
REQUEST
LIKEWISE
THAT HIS OFFICERS DO
TO SET THE PROPER
DRESS CODE FOR MEMBERSHIP TO
FOLLOW.
APPLYING PROTOCOL
22. IT IS MANDATORY FOR ALL
KNIGHTS COLUMBUS
OF
MEMBERS TO WEAR
SHIRTS OR POLO BARONG
WHITE
WITH
K C LOGO WITH COUNCIL NAME
AND NUMBER; BLACK
AND BLACK LEATHER
DURING OFFICIAL
PANTS;
SHOES
COUNCIL
MEETINGS.
23. THE GRAND KNIGHT SHOULD AT ALL
TIMES REFER TO AND ADDRESS THE
OFFICERS BY THEIR PROPER TITLE.
EG: WORTHY DEPUTY GRAND KNIGHT. .
HE THUS SETS A GOOD EXAMPLE FOR
COUNCIL MEMBERS TO FOLLOW.
24. ▪ ALL MEMBERS WHO ARE NOT OFFICERS
SHOULD BE RECOGNIZED BY NAME AS
“BROTHER….” or “SIR KNIGHTS…”
▪ ALL SPEECH MUST BE DIRECTED TO
THE CHAIR (THE GRAND KNIGHT) FOR
EXAMPLE: “WORTHY GRAND KNIGHT,
MAY I ASK THE PREVIOUS SPEAKER TO
EXPLAIN…”
.
25. THE GRAND KNIGHT ALWAYS SPEAKS
IN THE THIRD PERSON SUCH AS “THE
CHAIR RULES THAT…” OR “YOUR
GRAND KNIGHT REPORTS THAT….”
MEMBERS SHOULD SPEAK OF THE
CHAIR IN THE THIRD PERSON:
“WORTHY GRAND KNIGHT, WILL THE
CHAIR PLEASE EXPLAIN THE EFFECT
OF THE PENDING MOTION?”
.
26. COMMUNICATIONS:
T YPES OF COMMUNICATION
▪
▪
▪
▪
▪
LETTERS
MEMORANDUMS
E-MAILS
BULLETINS OR NEWSLETTERS
TEXT
APPLYING PROTOCOL
27. 13
COMMUNICATIONS:
▪
All communications to be made by
the council must be in writing; such
as:
INVITATION TO DIGNITARIES TO ATTEND IN
SPECIAL AFFAIR.
▪ INVITATIONTO THE STATE DEPUT Y AND STATE
OFFICERS TO ATTEND A COUNCIL FUNCTION.
MUST BE DONE A MONTH BEFORE
LIKE, INSTALLATION OF OFFICERS. THIS
THE
SCHEDULED DATE OF THE AFFAIR.
APPLYING PROTOCOL
28. 14
INVITING A PRIEST TO ACT AS COUNCIL
CHAPLAIN
(You don’t appoint the Chaplain but you
invite the Chaplain).
INVITATION TO DIGNITARIES TO ATTEND A
STATE
CONVENTION
GK WHO INTENDS TO WRITE TO THE STATE
DEPUTY MUST COURSE ITS LETTER THRU
THE DD WHILST DD’s LETTER TO THE
SUPREME OFFICE MUST BE COURSED THRU
THE STATE DEPUTY.
APPLYING PROTOCOL
29. 15
SEATING ARRANGEMENTS:
▪
In Council Meetings:
GK, FS, TREASURER & RECORDER ARE
NORMALLY SEATED AT THE HEAD TABLE
▪ CHAPLAIN SHALL BE SEATED JUST
BESIDE THE GK IN THE LATTER’S LEFT
SIDE
▪ DD IS USUALLY SEATED JUST AT THE
RIGHT SIDE OF THE GK
APPLYING PROTOCOL
33. 19
OFFICERS
VISITING COUNCIL
ESPECIALLY GK, MUST BE GIVEN
THE PRIVILEGE TO
HEAD TABLE SO
SEAT AT THE
WITH THE FN.
UNLESS THE FN IS ALSO A MEMBER
OF THE COUNCIL.
VISITING STATE
DIGNITARIES SHALL
OFFICERS &
LIKEWISE BE
AT
GIVEN THE PRIVILEGE TO SEAT
THE HEAD TABLE.
APPLYING PROTOCOL
34. 20
HOW TO WELCOME DIGNITARIES
AT THE MEETINGS
▪ When a KCFAPI’s Area Manager
or Fraternal Counselor is
present as a guest, he should
be seated with and introduced
with the dignitaries.
APPLYING PROTOCOL
35. RECEIVING DIGNITARIES DURING
COUNCIL MEETING
1.Outside Guard opens the door for the guest/s.
2.Outside Guard informs Inside Guard.
3.Inside Guard approaches the GK, salutes and
announces the arrival of the guest. Then he
salutes again and goes back to his post.
4.GK calls the Warden. Warden salutes the GK.
GK orders the Warden to accompany the
guest inside the chamber.
5.Warden salutes the GK and goes to the door
to accompany the guest .
36. RECEIVING DIGNITARIES DURING
COUNCIL MEETING
6. Upon entrance of the guest, the GK
announces the arrival of the guest and
made 3 raps of his gabel for everybody to
stand.
7. GK greets the guest and invites him to
seat at his left. He makes 1 rap of his
gabel for everybody to seat down.
37. 23
INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTY
shall be
▪ The chaplain/priest
first introduced followed by
the dignitaries,
deputies, officers of
state
the
councils and members.
▪ If the dignitaries is slated to
speak, he must be formally
introduced by an
the council prior
officer of
to his
APPLYING PROTOCOL
38. 24
INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTY
▪ The State Deputy, must be the
last man to talk/ speak as the
guest speaker. There must be a
formal introduction before the
SD starts his speech.
APPLYING PROTOCOL
39. 25
HOW TO INTRODUCE THE
DIGNITARIES / STATE
DEPUT Y
▪ First, reading of his resume or
bio-data and finally his past and
present position in the Order.
▪ The audience must be required to
rise when the dignitaries’ name
is called on. Same is true with
the State Deputy.
APPLYING PROTOCOL
40. 26
PLEDGE OF ALLEGIANCE &
SINGING OF NATIONAL ANTHEM
▪ During installation and council
meetings:
Anthem is
When
sung,
the National
the Oath of
Allegiance must be dispensed
with or vice-versa.
APPLYING PROTOCOL
41. 27
PLEDGE OF ALLEGIANCE &
SINGING OF NATIONAL
ANTHEM
▪ The opening prayer must
precede the National Anthem
while the National Anthem
precedes the Opening Ode
during council meeting.
APPLYING PROTOCOL
42. “The leader is worthy of respect in the midst
of his brethen, but he has respect for those
who fear the Lord”. Sirach 11.20
44. CLOSED CEREMONIALS
• COUNCIL MEETINGS
• ASSEMBLY MEETINGS
• EXEMPLIFICATIONS
• RENEWAL OF OBLIGATIONS
OF THE 4TH DEGREE
OPEN CEREMONIALS
• COUNCIL CHARTER
PRESENTATION
• ASSEMBLY CHARTER
PRESENTATION
• INSTALLATION OF
OFFICERS
OFFICERS
• NECROLOGICAL
SERVICE
Types of Ceremonials
45. EXEMPLIFICATION RESPONSIBILITIES
1st Degree – Grand Knight
Assigns team members, makes sure that
all necessary paraphernalia for the
exemplification are complete.
2nd Degree – District Deputy
DD is responsible for this exemplification
rites. DD must memorize his part. He assigns
team members. Makes sure that all
exemplification paraphernalia are on hand.
46. 3rd Degree – State Deputy
Appoints a State Ceremonial Chairman
to oversee the organization, training,
certification and assignments of 3rd
Degree Teams. He also appoints a
State Squires Chairmanwho handles
the Squires Investiture Teams.
CEREMONIAL HOSTING
1st Degree – Council
2nd Degree – Distirct Deputy assign
council.
3rd Degree – Round Table Chairman
47. INSTALLATION OF COUNCIL
OFFICERS
• Installation of council officers is a Council
Director project.
•Coordinate with your DD the time and
date of your installation.
•If you invite our Luzon Deputy, don’t
invite other guest speakers.
• Aside from the DD, the incoming and
outgoing Grand Knights should memorize
their part of the ceremony
.
48. INSTALLATION OF COUNCIL
OFFICERS
• Incoming officers should be in proper
uniform. Long sleeve barong with KC logo
(not 4th Degree logo), black pants and
black shoes.
• Warden and Council Director should
check venue, paraphernalia, and sound
system that they are on hand and properly
arranged per Council Officers Installation
manual and music are qued.
50. CROSS FORMATION
1. Always maintain theRcrUoLssEfSormation.Fill in vacant position.
2. Always follow the man infront of you at the start of the entrance of officers and
during the cross
formation movement.
3. Incase of disorganization, always maintain the cross formation and no talking
or movement to adjust positions. Just remain where you are and
listen to your name and come forward when your name is called by the DD.
4. Remember as newly elected officers, this is your first public demimonstration
of a Knights of
Columbus ceremony so make it your best.
5. Read the Installation of Council Officers manual.
51. CONCLUSION
As has been mentioned earlier, it is impossible to cite
a rule for every situation. No doubt there will be
times when the grand knight will encounter
some rather difficult and even
unique situations.
Under those circumstances the grand knight
must use his judgment and simply
apply common courtesy.
