The objective of the foreign travel policy is to ensure that employees on travel can perform business tasks efficiently without administrative difficulties

1. US Business Travel Policy
The Objective of the Policy
The objective of the foreign travel policy is to ensure that employees on travel can perform
business tasks efficiently without administrative difficulties.
1. Eligibility
• This policy is applicable to all full-time, non-contractual employees of NexGen.
• Visa Type – US Business Visa, travel for a period of less than 90 calendar days.
• This section pertains to business travel undertaken by an employee from India to
foreign locations.
2. Company Borne Accommodation
The following expenses will be covered under short-term foreign travel, where
accommodation is borne by the company.
• Travel
• Lodging
• Food Allowance
• Daily Allowance
• Local Transportation
2.1.1 Travel: Taken care of by the company.
2.1.2 Lodging: Taken care of by the company, Submission of bills is mandatory.
2.1.3 Food Allowance: USD 50 per day.
2.1.4 Daily Allowance
• The daily allowance is applicable for the period of stay abroad. It is calculated as
the number of days from the date of reaching the destination abroad till the date
of arrival in India.
• Where there is more than a day’s travel involved between the base and the
destination or vice versa, an additional day’s allowance will be permitted to
cover en-route expenses.
• Staying beyond 3 weeks, will receive laundry charges of USD 10 per week,
starting from the 4th
week.
• The daily allowance is USD 50 per day.
2.1.5 Local Transportation
• Local Transportation charges will be reimbursed at actuals, if the client office is
not walkable from the accommodation.
• Actuals (Economic mode of transport) on to client location and accommodation
• Submission of bills is mandatory for Reimbursement.

2. 3. Employee Arranged Accommodation
This section is applicable when an employee chooses to make his / her own
arrangement for stay. The following expenses will be covered under this section:
• Travel
• Lodging
• Food Allowance
• Daily Allowance
• Local Transportation
3.1.1 Travel: Taken care of by the company.
3.1.2 Lodging: NA: Lodging expenses will not be covered
3.1.3 Food Allowance: USD 50 per day.
3.1.4 Daily Allowance
• The daily allowance is applicable for the period of stay abroad. It is calculated as
the number of days from the date of reaching the destination abroad till the date
of arrival in India.
• Where there is more than a day’s travel involved between the base and the
destination or vice versa, an additional day’s allowance will be permitted to
cover en-route expenses.
• The daily allowance is USD 120 per day.
3.1.5 Local Transportation
• Local Transportation charges will be reimbursed at actuals, if the client’s office is
not walkable from the accommodation.
• Actuals (Economic mode of transport) on to client location and accommodation
• Submission of bills is mandatory for Reimbursement.
4. Foreign Currency and travel advance
• The maximum advance of 15 days expected expense (per diem) will be given to an
employee at the time of travel as travel advance.
• Request for travel advance will have to be raised 15 days prior to travel.
• Travel Card and currency will be issued to the employee from the Finance team.
• In the event an employee anticipates that the foreign exchange carried during a trip
will not suffice for his / her expenditure, then he/she must get in touch on a case-to-
case basis.
5. Travel Insurance: Employees travelling on Business visas are eligible for Travel Insurance
for their duration of stay at the foreign location for a maximum of 95 days.