[Last Updated 2/11/2016]
Employers subject to the Affordable Care Act (ACA) must begin collecting certain employee data to meet Section 6056 reporting requirement. Specifically, the ACA requires that employers subject to the law (Applicable Large Employers (ALEs) with 50 or more full-time employees or their equivalent) file Forms 1094-C and 1095-C. A draft version of these Forms was released on October 15, 2014. A final version is expected later this year. All employers subject to the ACA will have to file these two forms starting on 2016 for tax year 2015—this applies even to those employers who are delaying compliance due to the transition relief available to smaller ALEs. These forms are a vital part of the ACA because this is how regulators will know whether employers are complying with the ACA. These forms will also be used to substantiate whether employees maintained minimal essential coverage as required by the individual mandate. Covered employers must complete a Form 1095-C for each employee who was considered a full-time employee for any month of the calendar year. Covered employers have to also complete at least one authoritative1094-C for each Applicable Large Employer Member. Form 1095-C is due to the employee by January 31. Form 1094-C and a copy of 1095-C is due to the IRS by February 28 if filing by paper or March 31 if filing electronically. A $100 penalty will be assessed for each return that is not timely or correctly filed.