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Practicalities presentation
- 1. Study abroad the practicalities Isobel Mosley, International Officer Kristina Ganchenko, International relations assistant
- 2. Content • The application • Paperwork • Finance • Visa • Accommodation • Credit transfer
- 3. Application
- 4. • Online • Pdf preview for uni-wide • Friday 13 January Uni-wide deadline • Friday 10 February Inter- campus deadline • Visit Academic adviser before 16 December • University Christmas closing 21 Dec – 2 Jan
- 5. University-wide • Module choices • Personal statement • Academic reference • Alternative destinations • Minimum academic mark 60% • Extenuating circumstances • Monday 20 February receive notification • February-May apply to host university (Autumn & Full Year)
- 6. Inter-campus • Application emailed to School academic adviser • Learning agreement for Ningbo • School makes the decision and notifies students and the International Office • Notification by end of February • Julie Sowter from the IO will then contact students with application and pre-departure information • Apply to campuses in March
- 8. • Make sure you have your passport in Nottingham and it’s up to date • Check on your immunisation records and take copies • English language evidence (non native English speakers) • Financial evidence – Bank statements – Student finance statements – Letters of support from parents/guardians • Original hardcopy documentation • Early deadlines – University of Queensland – Uconn – Texas @ Austin – Waseda – Maryland – UNC Chapel Hill – Monash – Oregon State University
- 9. Malaysia – The application requires submission of several paper documents – It is important documents are submitted in the required format otherwise they will be rejected – It is especially important passport copies and photos are correct as these are often rejected, so pay close attention to the instructions – The application will require certain health information and in some cases medical tests Ningbo – Learning agreement – Passport copy
- 10. Finance
- 11. Finance Tuition fees • No tuition fees are paid to the host university/campus. • The University offers tuition fee reductions: £1,350 instead of £9,000 HEU Full Year £6,300 instead of £9,000 HEU Semester • Students may be eligible for an increased overseas rate of loan from Student Finance England. • Process for notification to SFE
- 12. Finance Bursaries/Scholarships • International Office Travel Bursary (means-tested): £750 depending on household income for students starting from 2016. £750 or £500 for students starting before 2016 • Vice chancellor bursary – Inter-campus exchange programme; £750 • Country or university specific scholarships ie. Hong Kong, NUS, Waseda, UWA etc • Student Finance England Travel Grant (means-tested, claim back expenses after first £303). More information can be found on the Student Finance England website.
- 13. Finance Outgoings • Visa • Health checks/vaccinations • Student union fees • Insurance – two types; compulsory and travel, option to opt out of some of the University insurance if own travel insurance meets requirements • Flights • Accommodation • Travel
- 14. Visas
- 15. Visas • Independent process • Entry requirements vary and may change any time • Embassy website/Moodle/Host uni website • Freedom of travel and the freedom to work • Time consuming
- 16. Visas Things to be aware of: • Passport validity • Immunisations / health checks • Evidence of funds • Passport size photo • Independent travel prior to departure
- 17. Credit transfer
- 18. • The grades you receive at your host university will be converted • Mark conversion is done by your school • Check with your school before going on exchange what the procedure is • Academic performance
- 19. Accommodation
- 20. Application Process • Some unis are guaranteed – Often uni accommodation – Receive offer – Apply for accommodation online • Some are not guaranteed • Make sure you check! • Accommodation deadlines! • Where there is a choice, consider what you prefer: – Halls – Catered – Self catered
- 21. One Semester Students • Sign for a house and rent your room when you are away – FB Pages – Unipol – School contacts • Rent someone else's spare room • Halls
- 22. Private Accommodation • Arriving in advance of start of term to house hunt • Living in a hostel beforehand • Assistance provided from exchange partner i.e. many accommodation offices help with this process, some provide training on how to sign leases etc. • Do not sign before seen the accommodation/communicated with a real person • A way to live with the locals • You choose location • Pros & cons • So many websites
- 23. Contact us e: studyabroad@nottingham.ac.uk w: www.nottingham.ac.uk/studyabroad UoNStudyAbroad @UoNStudyAbroad blogs.nottingham.ac.uk/studyabroad
- 24. Drop in International Office, Yang Fujia Building, Jubilee Campus Monday, Tuesday and Thursday 1.30pm – 3.30pm
- 25. Q&A Peer advisers Solin – Malaysia campus Danny – Ningbo campus Molly – Erasmus Maddie – America Lara – New Zealand Leon – Hong Kong
Editor's Notes
- Today’s presentation is the last we will be giving The aim is to try and go through the practical aspects of applying to study abroad, the things you should be thinking about, what the application involves and if you are successful what happens next
- We will only be covering the schemes we administer in the International Office, that is University-wide exchange and inter-campus exchange, for information on Erasmus or school exchanges you need to speak to your school. The areas we will be looking at will be the application, paperwork required for study abroad, finance, visa’s, accommodation and credit transfer. I will be covering the first few areas and then I’ll pass you to my colleagues for the reminder
- I want to start by reviewing the application process for university-wide and inter-campus exchange
- Both applications are online and can be found on the study abroad webpages. The university-wide one on the university-wide page under how to apply and related links, you can also preview the application as a pdf - this is under how to apply The Inter-campus one is on the china/malaysia page under how to apply – this should be downloaded and completed If you don’t already know, the deadlines are 13 Jan and 10 February If you have not already visited or spoken to your academic adviser then you must make sure you do this before 16 December, after this there is no guarantee they will be available and they definitely won’t be available over the Christmas closing period
- 3 part application, assessed on your personal statement, academic reference and academic mark For your modules speak to your home school to confirm what your core modules will be, some students may not have any but check what level modules you should be taking and if you need to cover any particular areas You will need to find modules at the partners you are applying to which match your Nottingham modules You don’t need to worry about numbers of credits at this stage it’s just important that your host universities can cover all the core aspects of your course Personal statement You need to cover why you want to study abroad, what you have to offer the programme and why you have chosen the partners you have. The statement is a key element of the application and each question has a word limit I expect to see you’ve put thought into your application and demonstrate real passion for studying abroad and the places you have applied for and make it relevant to you. Reference For your academic reference you will need to nominate a member of academic staff, this should be someone who knows you, is aware of why you want to study abroad and is able to comment on your suitability. Please make sure you ask the member of staff is they are willing to be your referee. You can put your academic adviser down. You do not need to send the reference, your academic adviser will do this Don’t speculate on how well you think you will do in your exams, it’s always worth submitting an application However the stronger you are academically, the more likely you are to be allocated to one of your three choices And if you do not achieve a 60% average you will not be allocated You are competing with other students from across the University. You have the opportunity to indicate if you would like to be considered for any alternative destinations outside your first three choices should places be available at other partners. You can also list up to three specific destinations to be considered for. There is no guarantee any places will be available. If you have extenuating circumstances you need to declare this on your application and you must have submitted an official EC request to your school. All students will be notified of the decision on their application by Monday 20 February If allocated you will need to apply to your host university between February and May for autumn and full year exchange depending on their deadlines 29%* of students were offered their first choice 15% of students were offered their second choice 7% of students were offered their third choice 3% of students were offered alternative destinations where possible and 70% of those took up a place 52% successful and 45% unsuccessful
- Your application for Malaysia or China needs to be completed and then emailed to your academic adviser, details of who to send it through are on the application For the Ningbo application you will need to complete a learning agreement outlining what modules you will take Your School makes the decision on whether you are accepted to the programme or not and will inform you and the international office of the outcome, this will be by the end of February. Julie Sowter in the IO will then get in touch with you regarding the next steps and you will make your applications to the campuses throughout March
- There is always a lot of paper work involved in the study abroad process If you are successful you will need to have certain paperwork in order to apply to your host university , some partner require more things than others
- All students should make sure they have their passports with them in Nottingham and they should be up to date – should cover your study abroad period and 6 months beyond this For some applications or visa applications you will need to provide evidence of certain immunisations so it is a good idea to check on what you have had For those of you who are not native english speakers you may need to provide evidence of your english language ability as part of the university application or visa – find your copies of IELTS or other documentation Almost all applications will require some sort of financial evidence providing, so again it is a good idea to look at this over the holidays in case you are accepted Evidence usually required is bank statements dated within the last three months Your student finance statements Letters of support from guardians You are usually required to provide original documents and sometimes in hardcopy Some of you will have plenty of time to sort this paperwork but those of your allocated to a partner with an early deadline will need to be very organised and be able to collate this information very quickly. Universities with very early deadlines are
- Student’s pay their tuition fees to The University of Nottingham UK in the usual way, although the amount will be lower. No tuition fees are paid to the host university/campus. The University offers tuition fee reductions to students studying abroad for either a semester or the full academic year. Home/EU students on exchange for a full year will pay £1,350 instead of £9,000 and for International students there is a 50% fee reduction Home/EU students spending a semester on exchange will pay £6,300 instead of £9,000 and for International students there is a 25% fee reduction. Students on exchange are entitled to the same student loans and financial assistance as they were when in the UK. If you study abroad for a period of at least eight weeks you may be eligible for an overseas rate of loan from Student Finance England. It is your responsibility to notify SFE that you will be studying abroad when you apply for you student finance, you should do this online, don’t just return the paper form to say all your details are the same. We will also notify SFE once your study abroad place has been confirmed.
- The University offers several bursaries for students going on exchange both automatic and means tested. The International Office Travel Bursary is a means tested award based on household income for students taking part in the University-wide programme or the Inter-campus exchange schemes. Eligible students who started their studies this year will receive an award of £750. Eligible students who started their study before 2016 will receive an award of either £750 or £500 The Vice-Chancellor’s Award for International Travel is an £750 automatic bursary for students going to our Malaysia and China campuses. There are also several country or university specific scholarships, as well as competitive scholarships available to students from certain faculties. More information regarding such scholarships and bursaries can be found on our Study Abroad Finance Webpage. Student Finance England also offer a means tested Travel Grant which students can apply for. If eligible, students are able to claim back certain expenses, such as flights, visa costs and health insurance, after paying the first £303. More information regarding this, including eligibility criteria, can be found through the Student Finance England Webpages.
- When thinking about what to consider in terms of financial outgoings when studying abroad, there a few key areas. You may have a Visa cost, some of more expensive than others Depending on your nationality or the country you are going to you may have to pay for immunisations or health checks or for your doctor to complete paperwork on your behalf Some universities will charge you fees – generally for access to student union type facilities, these are not usually large amounts but can add up You will need to pay for travel insurance and for some countries or universities you will have to take out that countries or university’s own health insurance policy as well
- If you are planning on studying abroad then you may need a student or study visa to go the country of exchange. Depending on your citizenship you may not need this after all but if you do there are some visa considerations that may be relevant even now at the application stage.
- If you are going on University-wide exchange it is important you are aware that the marks you receive while on exchange will not be the marks you see on Bluecastle. As every country operates a different grading system there has to be a conversion process and within the UK each university has their own marking systems so it requires us to directly translate your marks at your exchange partner back to “Nottingham” marks. There is no point comparing what happens at other UK universities as many employ a pass/fail only study abroad year and do not have the same marking system as Nottingham. Instead you should speak to your school before you go to determine what their policy is and their grading scales, if this an important concern then you should do this before applying for the programme. The process of conversion is carried out by your school, the international office does provide guidelines on this process to schools but the final decision rests with them. Students do tend to achieve a similar level as they have at Nottingham and many achieve better grades but obviously some students do drop their average usually because they’ve spent too much time traveling and not focusing on their studies or because they haven’t been able to adapt to a new learning environment or have underestimated how much more demanding the course will be at their host university To be informed about this process you should speak to your school before you go
- A number of reasons why Australasia is a great place to study abroad! English speaking – no need to worry about language barrier Culturally very similar so easy to adapt and fit in, though if you are used to living in London you will find it very laid back and relaxed in comparison (Unless in Sydney!) It is a long way away! – many advantages including increased travel opportunities, Australia is huge in itself, and despite NZ’s small size you will find there are a wealth of travel opportunities within But if you do want to venture further afield Aus is close to Pacific Islands, SE Asia, relatively cheap flights can be found to all locations Visas are multientry which means you can come and go as you please. Many of surrounding countries allow visa-free entry to UK passport holders.
- A number of reasons why Australasia is a great place to study abroad! English speaking – no need to worry about language barrier Culturally very similar so easy to adapt and fit in, though if you are used to living in London you will find it very laid back and relaxed in comparison (Unless in Sydney!) It is a long way away! – many advantages including increased travel opportunities, Australia is huge in itself, and despite NZ’s small size you will find there are a wealth of travel opportunities within But if you do want to venture further afield Aus is close to Pacific Islands, SE Asia, relatively cheap flights can be found to all locations Visas are multientry which means you can come and go as you please. Many of surrounding countries allow visa-free entry to UK passport holders.