1. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
The Swipe Project
An Implementation Plan
Project Purpose
HousingandResidentialServices (H&RS) successfullyutilizesaswipe systeminthe dinningcommons
and duringHalloweentopromote safetyandaccountabilitywithinthe ResidenceHalls. The Swipe
Projectis interestedinexpandingthis efficientandenvironmentally friendly systeminto the Residence
HallsAssociationand residentialprogramming.
By expandingthe swipesystemintothe Residence HallsAssociation (RHA),we canprovide additional
securityinresidential programmingfornon-residents,increase long-termcommunityinvolvement and
qualityrecruitmentforfuture studentleaders,efficiency,internal accountability,qualityprogramming,
and publicitywithinthe Residence Halls.
Collaborationwith InformationSystems
RHA alreadyhasaccess to the names,perm numbers, email addresses, andresidence hall assignments
of all on-campusresidents.The foundationof thisprojectreliesonamechanism fromInformation
Systemsthatcollectsstudentdatafroman accesscard swipe andplacesthe dataintoan excel
spreadsheetwhere thenRHA canlink thisinformation tothe rostersthatare available toRHA. This
systemwouldenableRHA tobe able toidentifythe student’sname,residence hall,andemail forfollow
up contact withthe studentoutlinedinourgoals inthe nextsection.
If possible, we wouldlike toexplore the abilitytoidentify the student’s“residencystatus”(similartothe
diningcommons) atthe time of the swipe forsecurityandaccountabilityreasons listedinourgoals
below.
Ultimately, ourgoal isto be able to make thissystemsimple enoughtobe maintained bystudent
leaders.Withassistance fromInformationSystems,we canconstructa student-ransystemthatnotonly
givesstudentleadersthe opportunitytolearnandpractice theirsoftware competency,butalsoto
eliminatethe needforInformationSystemstospendtheirvaluedeffortsintomaintainingthissystem.
Short Term Effects of the Swipe System
I. ImprovedProgramming and CampusSecurity
Incorporatingthe swipe systemintoresidential programmingcanimprove on-campusandresidential
programmingsecurityfromIslaVistaresidents.Inthe past,we have hadincidentswhere non-residents
wouldattendon-campusprogramseitherintoxicatedorwiththe intentionof freeloadingonfoodand
suppliesfundedbyresidential funds.Asaresult,ourorganizationwould contactRAsandon-campus
officers toassistwiththe situation. The swipe systemwill provide extrasecurityforon-campus

2. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
programsby identifyingresidentsfromnon-residents,potentiallyenhancing aresident’s experience in
these programs.Notonlywill the swipe systemimprove the qualityof residential experiencesin
programs,but itwill alsonegate future incidentscausedbynon-residents.
The swipe projectcanbe usedbythe universitystaff,RAs,oranyresidential programmerstodistinguish
residentsfromnon-residentsintheirprogram.The swipe systemcancollectquantitativedataandact as
proof/justificationforresidential programmingto preventnon-residentsfrom “crashing”aresident-
exclusiveprogram.If successful,thisideacanbe easilyadaptedtoHall Council orotherareasin the
University.
II. Efficiency(RAs,RHA, General Meetings)
Integratingthe newswipe systemintogeneralmeetings,where the attendance of alarge groupof
people is mandatory,canimprove the efficiencyof the overall process/agenda.Ratherthanhavingan
extensive roll call,residentsmaysimply“swipe”intothe meetingwhere asystemwouldrecordtheir
identityaspresent.
The swipe can alsodetermine whichmembersinanorganizationare consistentlytardy,absent,or
involved,andcanbe usedbyexecutivestodiscusswaystoaddress specificindividuals/organizational
issuesorhowtheycan re-structure theirmeetingstoaccommodate the needsof specificmembers. This
“swipe in”ideaservestomake meetingsfaster,more efficient,andmore accountable intermsof
recordingthe timestampandidentityof membersof anorganization.Inthe longrun, the swipe project
can alsoprove to be a useful tool toexecutivestohelpaddresstardinessortoimprove the structure
and timingfortheirmeetings.
III. Internal Accountability
Anotherpositiveeffectof expandingthe swipesystemintothe Residence Hallsisitseffectonenhancing
our internal accountability.Aspreviouslymentioned,the swipeprojectcanbe usedas a reliable method
to identifythe time andidentityof studentleaderswhenattendmeetings,holdofficehours,andassist
inspecificprograms.More importantly,the swipe projectwillenable RHA tocollectquantitativedata
that can be usedby our Judicial ReviewCommittee,RecognitionCommittee (orNRHH),andHonoraria
Committee indecidingthe allocationof honoraria,recognitionawards,andcommitmentof certain
membersinthe organization.Throughthisproject,anaccurate internal accountabilitysystemcan
motivate ourpeerstoexcel intheirpositionandmaintainahealthyworkflow tothe organization –a
valuable resource forthe RHA Vice Presidentandthe subcommitteesof RHA.
IV. EnvironmentallyFriendly
Swipingintoprogramswill eliminatethe needof paper“sign-insheets”torecordthe attendance of
residents.GiventhatRHA,RAs,and Hall Council are significantprogrammingentitiesinthisUniversity,
the adaptationof a swipe systemcanreduce the amountof paperwe dispose anddecrease ourcostsin
office suppliesinthe longrun.Subsequently,thiswouldtake usastepcloserto a more sustainable and
eco-friendlyfuture.

3. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
Long Term Effects ofthe Swipe System
V. CommunityInvolvement
The expansionof the swipe systemintoRHA,RA,Hall Council andresidential programminghasthe
potential toincrease communityinvolvementinthe longrun.Integratingthe swipeprojectinto
residentialeventscankeeptrackand recordthe activityof each residence hall. SimilartoProjectC.A.R.E
– an RHA incentiveprojecttoencourage residentstorespecttheirlivingspace,the swipe projectcanbe
an incentive projectthatwill awardresidence hallsbasedonprogramattendance.Thisprojectaimsto
promote residential hall spirit,increase residential hall unity,and inspire residentstobe more involved
on-campusandattendprograms,dissuadingthemfromattendingalternative programsoff-campus.
VI. Quality Learningand Recruitment
An increase inattendance of educational,social,anddiversityprogramscancultivate community,
friendship,anda“learningbeyondthe classroom”experienceforourresidents.Additionally,the swipe
projectmay enable organizationstoidentifyspecific residentsthatare continuouslyactive inthe
community.Organizationsmayuse thisinformationtoaidinrecruitinginvolved,motivated,and
dedicatedstudents aspartof an increase in quality recruitmentfor future generations.
In the longrun, thisprojectnotonlyfocusestoeducate a largerbodyof residentsthroughinter-hall
incentives,butalsoaimstoinfluence agreaternumberof residentstobe activelyinvolvedinthe
communitytobecome betterstudentleaders.
VII. Quality Evaluations
Witha systemthatcan track active residents, we canforma listof involvedresidentstosendprogram
evaluations,openjobpositions,orhousing-relatedsurveys.Ideally,we expecttosendthese formsto
residentswhoshowstrongevidence of communityinvolvement. We expectresidentswhoreceive these
surveystohave a higher responserateand to provide betterquality evaluations toourorganization.
Subsequently,the surveysandevaluationssentandgatheredwill come fromamore knowledgeable and
reliable targetpopulationwithinourcommunity.
VIII. ImprovedQuality Programming
The swipe systemcanalsofunctiontoidentifyresidentialpatternsinprogramming.We canutilize any
trendsinresidentialactivitytopublicize toactive residentsaboutupcomingprogramsor any housing-
relatedactivitiesthatpertaintotheirinterests.Forinstance,if ourrecordsshow thata specificresident
has attendedtwo“Zombie themed”events,RHA cannotifythose groupsof residentsviaemail about
anotherupcoming“Zombie themed”event.Notonlywill the swipesenhance RHA’sprogrampublicity,
but itwill alsointhe longrun increase attendance toresidentialevents.Thisprojectcanalsobe adapted
to publicize upcomingHall Council,RA,andRHA programs to the entire studentbody thathave shown
interest.

4. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
ClosingStatement:
Thisprojecthas the flexibilityandpotential tounifyall three programmingbodies –Hall Council,RA,and
RHA, intoone unified entity inpursuittowardsourcommongoal of improvingthe overallresidential
experience.Underthe same system, the swipe projectcanrevolutionizehow we program, whywe
program,who we programfor, andanswerwhat we can do to create a lastingimpacton ourresidents.
The expansionof this innovative systemwill notonly enableRHA andResidential andCommunityLiving
(R&CL) togrow as a whole,butalso enhance the qualityof residentiallife forfuture generationsof
incomingresidents.Ourorganization firmlybelievesthatimplementingthisprojectwill helptransform
our Universityintooursharedvisionof aworldclassfacility.
Project Objectives
On the fundamental level,the RHA ElectronicSwipesProject eliminates needfor“signinsheets.”The
eliminationof non-electronicsigninsheetshelpspromote environmentally friendly,sustainable,and
efficient qualitiesthatwouldeffectivelyreduce ourcarbonfootprintinthe longrun.
Additionally, RHA andHousingcan utilize the flexibilityof the Swipe Projectto outreach andpublicize
programs,events,andavailable positionstoresidentswhoprove tobe highlyinvolvedandcapable
aroundcampus.
Furtherpossible objectivesof the SwipeProjectare listedbelow:
 A centralizedelectronicdatabase that identifiesactiveresidentsandresidence halls.This
objective hasthe flexibilitytopromote aninter-hall competitionwhere pointsare awarded
points toHallswho have the highestattendance inresidential programs.Thisincentive aimsto
increase attendance andinterestineducational,social,anddiversityprograms amongthe
residentialpopulation.
o Database identifiesthe type of programs(educational,social,diversity) specific
residentsare interestedin foreacharea.For example,if Manzanitaisshowntohave a
higherattendance ineducationalprograms,we mightwanttoplanfuture educational
programsin Farside ORimprove ourpublicityof educational programsinChi-5andSan
Catalina.
o Identifieswhichresidence hallsare mostactive inattendingRHA programs.A raffle or a
special event(Pizza/Ice-creamparty) incollaborationwithHousing,RHA,orProjectCare
can be usedtofundthe event.Thisincentiveismeanttoaward andpromote student
activityandinvolvementinResLife.
 The systemwill give accurate countsof how many residentsandnon-residentsattendthe
program.
 The systemwill provide addedsecurity,quantitativeevidence,andprotectionagainstnon-
residents.

5. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
 Opportunitytopublicizestudentsurveys,programevaluationforms,orfuture recruitment
informationtoactive residents.Recruitingthe helpof active residentscaninfluence alarger
groupsof students toattendalternative programsinthe Residence Hallsratherthangoingout
to IslaVista
 Improve the efficiencyof meetings.SwipingintoRA,RHA,andHall Council meetingscankeep
accurate track of attendance ANDsavestime fromalongrole call process.
 Builda strongerfoundationforfuture studentleaders.
SWOT Analysis
Strengths (Personal & Organization/Internal)
 The RHA Advisorsand I have a sharedvisionanda general ideatothe potential andusefulness
of thisproject
 I do mybestto meetdeadlines
 RHA sharesthe same goal to promote unityandqualityprogrammingin the residence halls
 Fewreturnersinthisyear’scoordinatingboardmaymake thementhusiasticandeagerfornew
ideas.
Weakness (Personal & Organization/Internal)
 Lack of personal knowledgepertaining toInformationTechnology(IT) orInformationSystems
(IS) resources
 Difficultideatoexecuteandconvince otherstoimplement
 An issue mayarise fromthe sustainabilityof thisprojectgiventhatitdoesrequire some
commitmentandeffortfromeveryprogrammer
 Traditional coordinatingboardmembersmaybe opposedtothese changesandmightnot
support/use thisresource intheirprograms. Thismightnotinfluence othermembersof RHA to
be on board withthe swipingproject
 I getdistractedeasily
Opportunities (External)
 The wonderful internetcanhelpme learnmore aboutthisspecificproductandexpandmy
knowledge base
 I am friendswithmanypeopleinthe RHA CoordinatingBoard,I’ll hopefullybe able toconvince
themto helpmake thisprojectsustainable
 I can pull fundsfromthe summerequipmentlineitem
 Weekof Welcome wouldbe the perfectopportunitytotesttrial thisproduct
 Alwayseagertolearnnewthings!

6. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
Threats (External)
 I have to practice adequate time managementandbalance thisprojectwithmy Hall Council
Manual Projectandclass
 Summermakespeople physicallyinconvenienttomeetupwhichcausesme toresort to emails
and electronics.Thismaycause asignificanttime delaybetweencommunicationandobtaining
supplemental information.
 Human resourcesmaybe unresponsive ormaynot check theiremail due tosummerjobsor
summervacation
 Temporalityandthe neverendingplague of time consume usall inthe longrun.I am facedwith
the terrors of limitedtime tolive mylife;consequently,limitedtime tofinishthisextensive
project.Once mytime runs out,I mustgather myexistentialistthoughtsandponderthe
meaningof myexistence andthe livesof othersaroundme.
Project Tasks
 Researchthe cost and detailsof the swipesproductonline.(Purchase 3 – 1 foreach area.If
provedtobe extremelysuccessful,maypurchase 9 - 1 for eachResidence Hall soitcan be
utilizedbyResidentAssistants)
 MeetwithBrian Mathisto foundout the necessarycontactsto make thisprojecthappen
 ResearchHousingOffice departmentthatcanhelpimplement thisproject
 Email withthe respective contactsaboutthe projectideatoschedule ameeting,andtodiscover
whetheraprojectlike thiswouldbe feasibletoimplementaroundcampus.
o Discoverwhetherwe couldimplementthisprojectyearround,ratherthan on occasions
such as Halloween
o Findout if itis possible tosetup,gainaccess, and manage to thisResidentialdatabase
o EmailedBenPrice,The Directorof InformationSystems.He referredme toKenneth
Lewis,the manincharge of the swipe systeminUCSB
o Email and schedule anappropriate time tomeetwithKennethLewis
o Create an agendawithsome pointstodiscussaboutthe Swipe Projectinmymeeting
withKennethLewis
 Meetwiththe respective contactswithaprintoutof the product anda copyof thisproject
implementationplan
 Discuss myplan withKennethLewisandfindoutthe extenttowhichwe can implementthe
Swipe Project
 Purchase the product
 Work out the necessaryprogrammingand/orsoftware necessarytorunthe magneticcard
swiper
 Test-trial the productona program!
 Evaluate the effectivenessof the electronicswipesafterthe program
 Learn the systemandhowto manage the database of whichthe informationisstored
 Make any necessarychangesresultingfromthe evaluationprocessof the trial run

7. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
 Create a general formal forprogramevaluationsingoogle doc(tool forPVPandadvisor)
o What was the name of the Program?(Optional dependingif we customize/make
variationswithinthe form)
o How didyouhear aboutthe program?
 Digiknow?
 Facebook
 ResidentAssistant?
 Friend?
 Flush?
 Other
o What didyou like aboutthe program?
o What areas of the program do youthinkhas roomfor improvement?
o What wouldyouwantto see in future programs?
o Rank the overall programfrom1 start to 5 stars (optional)
o Whichis the bestresidence hall EVER?(Endof yearspiritaward?)
o Recordresponse rate andentertheirdata inan incentive raffle
 Create a Gmail account to store and keeptrack of all the data – alsoto ease transitionbetween
years
 High-5Brian Mathis
Project Timeline
Three Week Checkpoint (July 11th)
 Researchthe cost and detailsof the swipesproductonline.Postproductlinkhere:(Purchase3 –
1 foreach area.If provedto be extremelysuccessful,maypurchase 9 - 1 for eachResidence Hall
so itcan be utilizedbyResidentAssistants)
 MeetwithBrian Mathisto foundout the necessarycontactsto make thisprojecthappen.
 Email withthe respective contactsaboutthe project ideatoschedule ameeting,andtodiscover
whetheraprojectlike thiswouldbe feasibletoimplementaroundcampus.
o Discoverwhetherwe couldimplementthisprojectyearround,ratherthanon occasions
such as Halloween
o Findout if itis possible tosetup,gainaccess, and manage to thisResidentialdatabase
Five Week Checkpoint (July 25th)
 Meetwiththe respective contactswithaprintoutof the product anda copyof thisproject
implementationplan
Seven Week Checkpoint (August 8th)
 Purchase the product

8. JosephGallego
Residential LeadershipProgramsIntern
Residence HallsAssociation(2014-2015)
Eighth Week Checkpoint (August 15th)
 Learn the systemandhowto manage the database/spreadsheetof whichthe informationis
stored
 Create evaluationmethodandcontrolsforthe system
Ninth Week Checkpoint - Completion (August 22nd)
 Test-trial the productona program!
 Evaluate the effectivenessof the electronicswipesafterthe program