1. BDO SOLUTIONS FOR
THE MINING INDUSTRY
A comprehensive and integrated solution
for the mining industry
Mining is a diverse industry due to the variety of
minerals produced, geographical locations,
globalization, production methodology, statutory
and government requirements, as well as the
varied functions of the organizations. Pronto Xi
has evolved to provide endlessly valuable insight
into the business. The effective use of integrated
technology, across any of these disciplines, can
have a direct impact upon the financial well-being
of an organization. In today’s environment, miners
rely on software for maintenance planning,
inventory management, financial reports,
procurement, process optimization and asset
management; and in many cases this is done
through separate systems without any integration.
When several locations (head offices, sites,
exploration camps) and geographies are used,
the lack of integration can prove difficult to
manage the expectations of the organization.
A lack of complete integration, enterprise and
ERP software that does not cater to all of these
elements in a single, integrated, real-time system
is a downfall that should be avoided.
The solution for working through many of these
industry challenges is access to a tool that helps
employees perform their roles with optimum
performance.The tool offered should be accessible
to staff in real time, in any geographical location
and in any type of role. The further the tools
are embedded into the organization, the more
chance the organization has of being successful.
ERP,CostManagementandIntelligenceTechnology
provide all of this functionality. Pronto Xi provides
a solutionthatexcels incost management, reporting,
intelligence, supply chain and enterprise asset
management, which other packages can’t
provide on their own. Ramesys Global involves
the operations of the organization into building
accurate cost models to remove the burden of
modelling from financial users and improve
the management process of budgeting and
measuring actuals.
BDO has developed an integrated platform
that services the mining industry in a way that
provides all users with rapid access to information
through secure and user-friendly interfaces,
ultimately improving the way individual
responsibilities are performed and KPIs are reached.
Mining organizations operate more efficiently,
continuously improving and developing with the
assistance of a dedicated technology platform.
The functionality behind the BDO Mining
Solution is proven to assist even in the most
challenging of operating environments.
Key Elements to Success
Enterprise Resource Planning—ERP is now an
essential aspect of the mining organization’s
decision-making process. Understanding the
success levels of performance is impossible to do
without such software. ERP integrates all elements
of the mining organization into a platform that
improves decision-making and promotes cohesion
between business units that would not exist in a
technology-segregated environment.
Profitability and Cost Management—Cost
management is more than just budgeting and
is critical to managing a successful mining
Miners and explorers alike operate in a continually challenging environment where cost
management and process efficiency become more important every day due to unpredictable
commodity pricing. Diverse locations, globalization and a tightening marketplace, where
investment is hard to obtain, provide opportunities and challenges that are unique to the
industry. Enterprise Resource Planning (ERP) and Intelligent Technology are now an essential
element for the mining development lifecycle, and choosing a partner that handles all of the
challenges the industry faces in a real-time manner is a critical aspect of proving solid support
to the organization. The BDO Mining Solution is a package that rises to these challenges and
has proven success in assisting miners to hit their targets.
For additional information, please
contact:
Marc Harris
Partner
905 270 7700
mharris@bdo.ca
Jarrad Sonnenberg
Manager
424 213 0401
jsonnenberg@bdo.ca
www.bdosolutions.com

2. organization, especially during periods of low commodity prices. In order
to effectively manage costs, there needs to be more information available
to users when holding departments accountable for their costs. In order to
develop mining-specific cost models, information should be sourced from
all areas of the organization, as opposed to simply holding the accounting
team responsible for compiling budget estimates.
The purpose of cost modelling is to encourage and enable better cost
management practices throughout the business. The tenet underlying the
success of the BDO approach is our Production Driven cost model. The basic
principle of the Lean and Operational Excellence process requires that
production activities are the driver of the majority of costs, and only if you
can define the cost/production relationships can you truly assign
accountability and cost-control mechanisms.
Technology—Through the use of varied technology it is possible to unite
all of the information sources of a mine site into one referenceable source.
Technology allows for information to be extracted from multiple source
systems to display critical KPI information in one location for simplified
decision-making. Consolidated information from varied systems allows for
real-time information to be analyzed as there is no recurring preparation
required. Technology makes information available at all times for users in
any location, allowing all members of the organization to continually
monitor the success of the operations.
Dynamic
ERP Scalability—Pronto Xi ERP software offers flexible deployment options
that enable mining companies to gradually expand their ERP and reduce
upfront software and implementation costs. Mining companies can stage
their investment with financial implementation and turn on functionality
as their mining operations grow through the exploration, mining and
production phases.
Respond to Demand—Keep up with both internal and external demand
through an enterprise solution that adapts to change with the business.
Handle a rapid change in transacting with a system that allows for
processes to keep up with unexpected surges in activity.
Adapt to Process Changes and Keep Up-To-Date with Reporting
Requirements—It is common for the processes of a mining organization to
change quickly due to cost cutting, efficiency measures and transitioning
from construction into production. It is common that after implementation
a process may need to be reworked to fit the needs of the business,
and Pronto Xi is built to adapt to such changes by allowing the primary
functionality to be adjusted as required.
Relate Business Statistics to Budgets—With Material, Contractor and
Workshop labour usages linkedto Production’s physical activities, production
plan changes and price changes are flowed through to the budget in
minutes so that the information comes from realistic sources instead of
accounting estimates.
Stay Current with Versions through Safe Upgrading Methodology—
Technology changes all the time and enterprise software is no exception.
To ensure the most benefit possible is in use, a regular upgrade methodology is
essential. All aspects of the BDO Mining Solution are upgrade proof including
all software modifications. Our maintenance program covers the costs of
upgrades, and any bugs that may be experienced, to help make transitioning
to new releases as seamless and as risk free as possible.
Report and Cost Manage on Any System—Regardless of your existing
enterprise application, the BDO Solutions’ cost-management tool,
Ramesys, is integrated with numerous packages that operate within the
mining industry, and drives the ability to accurately measure performance,
forecast cost and make decisions based upon real industry information
that makes sense to users of all disciplines. Ramesys can be tied to any ERP
package and provide rapid cost management that is not available through
the use of ERP.

3. Turn Key
Familiar User Experience—Web-based access to all applications, with the look and feel of Microsoft Office or Internet Explorer, allows users to feel at
home using the BDO Solutions suite. New users can adapt quickly to the visual experience of the software, resulting in rapid user adoption.
Best Practice Embedded Processes, Reporting and Data on Deployment—When implementing new software there is always a push from generic vendors
to implement every feature individually and develop information and processes from scratch. With the BDO turn-key solution, each installation comes with
the option of streamlining the installation by taking on process, reports and data from our best-practice organizations.
Reporting suites for all modules are available to provide users with fast access to relevant information and to provide inspiration to clients who may not
completely understand what information is required. Select from industry-utilized GL account structures and proven processes to remove effort and
minimize cost in implementing a comprehensive mine management solution.
Custom
Tailor the Package to Your Own Organization—A solution is a value-add component of an organization that needs to readily meet all of the needs of
operating in a mining environment. The BDO Mining Solution can be completely tailored to the needs of any mining-related organization. It is common that
shortcomings in software force an organization to operate in a very specific way to meet the needs of the software, which may not necessarily meet the
best practices of the industry or solve any specific problems. This can be avoided by using a proven solution.
Custom Code Ready for Company-Specific Needs—The unique challenges presented in the modern mining industry often present specific problems
that cannot be solved by conventional processes, such as third-world users, complex foreign tax initiatives, changing government requirements and one-off
projects. Customizing any of the elements of the BDO Mining Solution provides a well-supported and efficient way to create company-specific protocols to
provide further advantage over competitors. It is possible to modify any element of the software to completely mold the solution to the needs of even the
most demanding business processes.
Allow Users to See andVisualize InformationTheir Own Way—Everybody has a preference to how they do their work and how they impact the company.
The BDO Mining Solution allows users to develop their own templates and reports to visualize information in any way they feel necessary to perform their
responsibilities. At the corporate level, it is possible to develop different formats for different business units. For example, you can format the details of the
general ledger in a summarized fashion for operational staff but only show the details for accounting staff. The opportunity to display information is endless
and enables organizations to empower their employees to analyze their information with ease.
Key Functional Elements
User Experience • Front-end software that is easy to navigate through either a Web-based UI or a thin client.
• Interfaces that reflect the normal operating environment of the user’s operating system.
• Two-way interfaces with Microsoft Excel to ensure those with a proficiency for data manipulation in Excel
are able to perform in an interchangeable manner.
• Operate seamlessly over limited bandwidth; perfect for remote operations.
• Customizable
• Users have the ability to edit their own menus and terminology, providing the power to enhance their everyday experience.
• Manipulate data and reports and save templates to be able to quickly and easily access information in the most relevant
way for each responsibility type.
• Build upgrade proof custom programming, reports and screen modifications with ease.
Business Intelligence • Integrate with Microsoft Office with the touch of a button.
• Web-based reporting that brings everybody within the organization into the reporting of the organization. Embed business
intelligence into emails and intranets to give all employees continual access to information.
• Accessibility to offline reporting.
• PDF/Excel compatibility for every report within the suite.
Forecasting and
Budgeting
• With Material, Contractor and Workshop labour usages linked to Production physical activities, production plan changes
and price changes are flowed through the budget quickly.
• All the modelling assumptions are completely visible to, and managed by, the person responsible for spending the budget,
which results in a greater understanding of the company’s performance.
• Since the relationships between cost and the physical statistics that drive these costs are locked into BDO templates,
updating budgets and forecasts is a quick and easy process.
Accountable cost owners are the ones that build and maintain the budget and forecast models. Accountants are no longer required to compile and validate
data from multiple operational users.

4. International
• Currency proof international system with room for up to 20 operating currencies and endless transaction currencies to stand
up to even the most globalized organization.
• Report using multiple base currencies when operating in countries with unique currency statutory requirements.
• Operate seamlessly with minimal bandwidth at full capacity from anywhere in the world, even mining and exploration sites
with limited Internet connectivity.
Financial Management
General Ledger • Take a proven off-the-shelf example or design a completely unique chart with up to 32 characters and 8 segments that can
adapt to any mining organization.
• Consolidate endless entities seamlessly and automatically to reduce month-end processing time and improve consolidated
visibility.
• Automated GL postings for all modules and ledgers to promote accuracy for all user data entry through an intelligence
interface.
• Intercompany postings occur seamlessly between companies within the company structure with automatic reconciliation
occurring nightly and identifying any cause of imbalance.
• Budget management for up to 36 budgets and forecasts that integrates with Microsoft Excel for rapid budget export and
import, and full visibility of budgets against actuals.
Accounts Payable • Effortlessly produce electronic or cheque payment for thousands of vendors and invoices through an intuitive payment
process.
• Store vital information against all vendors for reporting and identification purposes.
• Transact in endless currencies and produce automatic online banking payments for any bank in the world.
Forecasting and
Budgeting
• With Material, Contractor and Workshop labour usages linked to Production physical activities, production plan changes
and price changes are flowed through the budget quickly.
• All the modelling assumptions are completely visible to, and managed by, the person responsible for spending the budget,
which results in a greater understanding of the company’s performance.
• Since the relationships between cost and the physical statistics that drive these costs are locked into BDO templates,
updating budgets and forecasts is a quick and easy process.
Fixed Asset
Management
• Capital Asset register with comprehensive information storage to assist in tracking and identifying assets.
• Asset tracking system for the movement of assets and ability to continually review physical locations.
• Depreciation for all globally accepted depreciation methods, with up to 20 regimes available.

5. Human Resource Budgeting
• Develop Labour model(s) based on a bottom-up design principle using components directly available from the
organization’s HR system—that is, positions and applicable allowances.
• Provide reporting that will allow the following:
◊◊ Summary cost view of Labour Costs for import to RAMESYS Financials scenario.
◊◊ Analysis of labour costs at both detailed individual position and allowance cost levels and at summary levels
(e.g., department).
◊◊ Comparison of actual labour costs to budget and forecast.
• Ensure sensitivity of the data is protected and controllable.
Procurement
• Automated Reorder Replenishment based upon company-defined variables to expedite the ordering process. Generate
purchase orders and RFQs based upon numerous parameters that give the purchasing department the ability to easily fill the
demand of the operations.
• Enhance purchasing department’s ability to support procurement policies and processes.
• Robust internal requisitioning system to facilitate the procurement of non-catalogued items.
• Approval matrix based upon organizational hierarchy and spending limits to add control to the ordering process with an
automated acknowledgement system for continual communication between requestors and purchasers.
Warehouse Management
• Control over outbound inventory with picking slip management that directs costs to the general ledger, projects and work
orders automatically. Add approval levels to ensure inventory is properly reviewed prior to releasing it into operations.
• Metrics.
• Location management for tracking inventory to each bin location, to improve accuracy and add control over inventory.
Use bar codes to track items and locations electronically.
Catalogue Management
• Central Control
• Categorization
Enterprise Asset Management (EAM)
• Streamline maintenance processes through work orders, planned tasks and scheduling to implement a proactive and predic-
tive approach to maintenance.
• Industry-leading Plant Maintenance software that is completely integrated into the ERP system to provide instant visibility
into the planning lifecycle. Relationships between plant items/work orders/planned tasks and inventory allow for the accu-
rate and timely planning of inventory procurement through stock items being committed as work is planned.
• Schedule labour and responsibility onto the maintenance plan to highlight labour shortages and improve on maintenance
staff utilization.
EAM Budgeting
• Embedding of consistent, repeatable business planning and cost-improvement processes.
• Improved accuracy and confidence: significantly improved quality of data used for planning, reporting and
cost management.
• Improved cost control: cost reductions are the outcome of improved cost understanding and management challenge.
Elimination of high-level cost assumptions.
• Significant reduction in turnaround times and effort required in planning and reporting cycles.
• Much greater transparency of decision-making information. All budget numbers are able to be challenged as the underlying
assumptions are totally transparent.
Alert Intelligence
• Alert users or groups of users to any change in data through SMS, Email, Fax or on-screen notifications.
• Develop customized workflows to improve efficiency and minimize manual navigation by tying processes together seam-
lessly.
• Protect your organization with hidden alerts when critical information within the system changes such as bank details or
wages and benefits.

6. Data Intelligence
• A robust and wizard-driven data analysis tool for quick access to data listings. Empower users to extract relevant data from
the system to assist with the decision-making process. This is the perfect tool for reconciliation.
Security
• Control over user access to the level of specific functions and the ability to develop customized organization-specific user
access profiles to improve internal control and segregation of duties.
• Audit everything that happens within the system for full visibility into the transactions and master data changes that occur.
• User-specific menus to improve productivity by removing any unnecessary processes and streamlining the users’ thought
process when selecting functionality.
Financial Compliance
& Internal Control
• Optimize financial operations through a powerful array of finance modules to cover all complexities arising from operating in
international, multicurrency and multi-entity organizations.
• Adhere to the strictest of internal control with the ability to modify user access at the function level, creating a completely
segregated environment where required.
• Complete audit visibility over every field within the ERP.
Tenement
Management
• Tracking and allocating costs to tenements.
• Detailed budget management, with the ability to measure costs across tenement Types, Locations and an endless array of
user-definable analysis codes.
• Integrate all tenement costing into the GL immediately to provide robust reporting and timely information for exploration-
focused companies.
• IFRS-compliant reporting processes.
Reporting
Distribution
• Create user or business unit-specific reporting profiles and automatically distribute reports on any schedule (Monthly, Daily,
Weekly, EOM, etc.).
Document
Transmission
• Never produce physical documentation again. With built-in documentation transmission for any document, automatically
send purchase orders to all vendors electronically, or forward remittances to thousands of vendors through one process.
About BDO Solutions
BDO Solutions helps organizations align technology to their overall
business strategies using Microsoft technology. BDO Solutions
specializes in Business Analytics, as well as consulting,
implementation, training and support for the following Microsoft
products: Microsoft Dynamics AX, GP, NAV, CRM, Office 365,
SharePoint and Power BI. BDO Solutions enables clients to
streamline their business processes and improve overall operational
efficiency with on-premise, hybrid and cloud solutions.
About BDO
BDO is one of the nation’s leading providers of assurance, accounting,
tax, and advisory services. With strengths firmly rooted in the
communities we serve, our professionals deliver highly individualized
services informed by deep industry knowledge and nearly 100 years
of experience working in local markets throughout the country.
And with resources across Canada and around the world, BDO
provides seamless and consistent cross-border services to clients
with international needs.
BDO is an international network of public accounting, tax, and
advisory firms that performs professional services under the name
of BDO. With nearly 65,000 people working out of more than
1,400 offices in over 150 countries, the network generates
worldwide revenue of $7.30 billion.