1. Time and Labor Best Practices:
Work Smarter!
Emtec, Inc.; Laura Tramutolo
July 23-25, 2013
QuestDirect.org
2. APRIL 7-11, 2014
Sands Expo and Convention
Center
Las Vegas, Nevada
QuestDirect.org/COLLABORATE
COLLABORATE 14- Quest Forum is THE source for PeopleSoft roadmaps & news.
It matters where you register! All PeopleSoft education and events run through Quest
QuestDirect.org
3. Agenda
• Building the Foundation
• Dismantling the Myth
• Enhancing the Overall Work Experience
QuestDirect.org
6. Building the Foundation
Creating the “Blueprint”
•
Draw it before you build it
–
Expectation, end result
–
Start with the basic requirements
–
What are the drivers?
– Regulations, Compliance
– Geography
– Bargaining Units, Business Units
– Workforce
•
Defining Time Reporters
–
Exempt, Nonexempt, Hourly and Salaried
•
Type of time being reported or captured
•
Method of time collection
•
Pass Time to Payroll
•
Workgroups and Taskgroups
–
Compensation
–
Allocation
•
Change Management
–
Early notification
–
Feedback
QuestDirect.org
8. Building the Foundation – Defining Time Reporters
Salaried, Exempt, Salaried Nonexempt
–
Hourly, Nonexempt
Exception Reporters
•
–
–
Elapsed
–
Positive Reporters
–
can also be positive reporters
Punch
Schedules
•
•
–
Standard 40 hour work week
Schedules
•
–
Workgroups and Taskgroups
–
Report Exception time (other than “Regular” &
Overtime)
–
–
Variables
Labor dilution and distribution
–
can also report elapsed time
–
Labor Distribution
–
Workgroups and Taskgroups
–
All time being captured/reported
Web clock, online timesheet, schedules
–
Time Clocks, online timesheet, schedules
Time passed to Payroll?
–
Time passed to Payroll
QuestDirect.org
9. Building the Foundation – Workgroups and Taskgroups
Workgroups
Taskgroups
–
One per Empl Record
–
One per Empl Record
–
Exception or Positive reporters
–
Categories (Entities)
• Ability to drill down
–
Time Reporting Codes
• Paid vs. Unpaid
–
Default Task profile
• Hired into
–
Additional Task profiles
• Project based
• Task based
–
Rules
–
Schedules
–
Approvals
QuestDirect.org
10. DISMANTLING THE MYTH
“Too complicated”, “Too much maintenance”, “It never worked before”
QuestDirect.org
11. Dismantling the Myth
Simply a “Tool”
•
Built to your organization’s requirements
–
Expectation, end result
–
Required vs. optional
–
What are the drivers?
– Regulations, Compliance
– Geography
– Bargaining Units, Business Units
– Workforce
•
High-level or granular reporting
–
Type of organization
• Assembly
• Office
• Dynamic or Static
•
“Need to Have vs. Nice to Have”
–
Start with the basics
–
Project-based, budget-based, allocation
QuestDirect.org
