General info and description of UofI and classification system.

1. Employment at the
University of Iowa
Understanding Employment Categories and How to Apply
Adam Potter
UI Employment
adam-potter@uiowa.edu

2. The University of Iowa Campus

3. Types of Work Available at the UI:
Here is a list of typical employment opportunities at the UI.
• Administrative Functions
• Academic Support and Student Services
• Business Functions
• InformationTechnology
• Health and Dental Care
• Food Service, Custodial, Maintenance,
SkilledTrades
• Security and Police
• Research and Research Support
• Athletics, Recreation
• Arts, Culture and Entertainment
• Engineering,Construction Project
Management
• Libraries
• Scientific Services
• Legal and Compliance

4. Work LocationsThroughout the University
• UI has 11 colleges: Business, Dentistry, Education, Engineering,Graduate, Law, Liberal Arts
and Sciences, Medicine, Nursing, Pharmacy, Public Health
• Administrative Offices: President, Provost, Finance and Operations,General Counsel,
InformationTechnology, Medical Affairs, Research, Student Life, Strategic Communications
• Hospitals,Clinics, Student Health
• Libraries
• Research Labs
• Arts, Culture and Entertainment venues
• Athletic venues and recreations centers
• Parking and transportation

5. Employment Categories
Staff (non-faculty) can be employed in different categories. You can learn
about the differences by clicking on each “Type”
Types
•Merit
•Professional and Scientific
•Temporary/Other
Differences
•Job classifications
•Hiring process
•Benefits

6. Merit
• Merit Jobs include but are not limited to the following classifications:
• Clerical: Secretaries, Clerks, Library Assistants and Health Information
Technicians.
• Technical: LabTechnicians, PharmacyTechnicians, ElectronicsTechnicians,
SurgicalTechnicians, Dental Assistants, and Security.
• Craft: Electricians, Pipefitters, Environmental Systems Mechanics, Auto
Mechanics, Carpenters andWater Plant Operators.
• Service: Custodians, FoodWorkers, Nursing Assistants, Medical Assistants.
Merit Employment

7. Professional and Scientific (P&S)
Job Functions
• Academic Support
• Administration
• Arts, Culture, & Entertainment
• Athletics
• Audit, Compliance, Legal and Risk
• Behavioral Health
• Business and Finance
• Engineering & Architecture
• Facilities Operations
• Health Care
• Hospitality
• Human Resources
• InformationTechnology
• Libraries
• Marketing, Communication and Outreach
• Research
• Scientific Services & Environmental
Health & Safety
• Student Services
Professional and Scientific

8. Temporary/Other
Employment Positions
• P&STemporary Status is a continuous "at-will" appointment of not more
than one year to meet an emergency or temporary need of the University.
• MeritTemporary Status provides for services needed on a periodic basis,
not to last greater than 780 hours in a fiscal year (July – June)

9. Jobs@UIOWA
Select “job search” to look for open positions at the University.
The next slide will show the search screen and functions.

10. Job Search
This screen shot is what you will see when performing a job search on the jobs@uiowa website.
You can search by a requisition number (if known) or by job title.You may also select by specific area.

11. When visiting the jobs@uiowa website, the type of position you
wish to apply for will be found in the “select job type” ribbon

12. Register to apply and to get job opening alerts

13. P& S Employment
• Decentralized function – each campus college/division posts jobs and has a
contact person listed who is responsible for managing the recruitment
• Jobs are listed for a minimum of 2 weeks but may remain on extended
advertising if a qualified pool is not obtained within 2 weeks
• Applicants apply to individual jobs; your application is not shared with other
colleges/divisions that may be recruiting for the same position
• Applicants usually must provide both a cover letter and a resume (some
vacancies request an application); in some cases additional items such as a
writing sample are required
• Direct patient care jobs are covered under a union contract (SEIU).
Therefore, internal applicants called “ContractTransfers” have priority.

14. P&S SEIU Information
• Some classifications in the professional tertiary health care
employees are covered by a collective bargaining agreement.
• SEIU covers 71 different positions in the health care field.
(View SEIU Classifications)
• To learn more about Collective Bargaining at the UI, please visit
this page.

15. Reviewing an example of a P&S Job Posting:
Supply Chain Associate
(Keep in mind key words that reflect what functions will perform in the role)
Perform the duties associated with the daily operations of Hospital Processed Stores on second shift which include, but
are not limited to:
1) Physically receive, warehouse, and distribute medical supplies.
2) Operate both manual and electric powered hand controlled material handling equipment and manual push carts to move medical
supplies throughout the hospital as required.
3) Perform the appropriate on-line transactions within the PeopleSoft warehouse management application to record physical movement
of medical supplies into, within, and out of Hospital Processed Stores and to audit and adjust inventory balances as required.
4) Replenish Omnicell point of care automated medical supply cabinets, visually inspect stock expiration dates, verify inventory balances,
and troubleshoot and remedy all cabinet inventory and operation issues or malfunctions as required.
5) Maintain and synchronize PeopleSoft and Omnicell data bases with all required item location replenishment attributes.
6) Respond to inquiries or concerns initiated by inpatient and clinical staff in an effective, timely, and professional manner.
7) Analyze and make recommendations to change supply chain processes or item location, storage medium, and reorder points to ensure
safe, effective, and efficient utilization of storage space and labor for both Hospital Processed Stores and Omnicells.
8) Maintain the physical appearance of Hospital Processed Stores to ensure a clean, uncluttered, and safe work area.
9) Provide functional supervision and training of the Storekeeper I and II positions.

16. Required and Desired Qualifications
Required Qualifications – you must demonstrate that you have each of the
education, experience and skills listed; if you do not have 1 of them, you are
not qualified
• Education: P&S jobs require at least a Bachelor’s degree or equivalent
experience – usually 2 years of experience to 1 year of education
• Experience: experience used to qualify for the degree equivalency cannot be
used again for the experience requirement
• Required Qualifications:This could be skills or experience needed to
perform the job function successfully, such as “Must have three years of
demonstrated experience with Microsoft Office programs.”
• Desired Qualifications – help to distinguish “most qualified”

17. Writing the Cover Letter and Resume
• Tailor your cover letter and resume to show how you meet the education,
experience, and skills listed in the required and desired qualifications
• Watch for grammar and spelling errors; use layman’s terms for industry
specific jargon and don’t use abbreviations
• If you are out of state, share your intention or openness to relocation,
potential date of availability

18. What happens to my application?
• Once the posting closes, all applications are reviewed to determine if all required and which
desired qualifications are met
• Note: for some vacancies numerous applications – 60 – 200
• For direct health care jobs covered by a union contract, there may be a priority candidate
from a contract transfer
• Those who meet all required and the most desired qualifications (or a subset if many are
qualified) are invited to interview
• After interviews are conducted, reference checks are done
• Selection decision and offer of employment is made
• Most positions require a background check
• Efforts are made to keep the applicant informed of the status of their application

19. Merit Employment
• Centralized initially where applications are screened for work experience, education and
skills
• After screening applications are activated with identified job classifications that are based
minimum qualifications being met
• Applicants can then apply for positions they are qualified for and are currently open
• Merit job postings are generally open for 1 week (5 business days) unless extended due to
lack of qualified applicants
• The majority of Merit jobs are part of a union covered contract. Therefore, internal
applicants called “ContractTransfers” have priority.
• You may be required to perform a typing or other work sample

20. Completing a Merit Application
• Be detailed about your education, work history, skills, licenses (including driver’s license)
• Word your application in layman’s terms so anyone can understand your experience
(jargon, acronyms should not be used)
• When noting skills, demonstrate via education or experience how you achieved and/or
applied the skill
• Use the application notes to convey your job interests
• List any college credits you may have even if you do not have a degree and types of courses
(ex: natural sciences, math, etc.)
• Continue to the next slide for an example

21. When applying for Merit positions, take note of the qualifications!
More information on the next slide

22. Required and Special Qualifications
Required Qualification
• Any combination of related clerical office experience, related
undergraduate education, and/or post high school clerical training that is
the equivalent to two years of full-time employment.
Special Qualifications
• 30 wpm typing
• Hospital Medical Patient Scheduling
• MedicalTerminology
• Public Contact/Customer Service
• Continue to the next slide

23. What happens next?
• Once posting closes, a check is made to see if there is a priority
applicant (contract transfer under the union contract)
• If not, the applicant list will be released to the hiring department
• The department reviews for most qualified and schedules
interviews, work samples, etc.
• References checks are done
• Selection decision and offer of employment is made contingent
on completion of background check
• Background check is done

24. Veteran’s Preference
• Submit your DD 214 to the Employment Service Office for
review.
• Must meet the qualifying criteria as defined under Iowa Code
Chpt. 35
• If you meet the requirements, ensure you apply!
• Fax your DD 214 to (319) 335-0202 or email

25. The University of Iowa welcomes and
encourages applications from women,
minorities, veterans, mature workers and
persons with disabilities.
If assistance is needed with completion of the application, please use the Contact
Us form so your questions can be directed to the appropriate department, and we
may assist you in the most efficient manner possible.

26. Let’s Connect!
LinkedIn (UI Company Page)
Email: adam-potter@uiowa.edu

27. The University of Iowa is an equal opportunity /
affirmative action employer. All qualified applicants are
encouraged to apply and will receive consideration for
employment free from discrimination on the basis of
race, creed, color, national origin, age, sex, pregnancy,
sexual orientation, gender identity, genetic information,
religion, associational preference, status as a qualified
individual with a disability, or status as a protected
veteran.
© The University of Iowa 2015. All rights reserved.