2. As per the reference from Mr. Samuel of (ER Department), Mr.
Saminathan assigned me in this work (record room – database generation).
I started the work without having any clue on how this work goes but by
the end I got good understanding of maintaining the data in the record
room & at the same time importance of maintaining these data.
Well I and my mate Sheena have been guided by Ms. Satya Prabha (ER
department) & Mr. Arvind (ER department); they made us to work in the
desired way by which we finished the work on forming a database of the
record room.
I Done this work for 4 weeks and somehow I managed to complete this
work, by loading / feeding the data into the system.
KEY LEARNING'S
3. Totally there are 3 record rooms & one VMS room which also consist of
all the files of resigned employees
Apart from these record rooms there are two more rooms which also have
some files which are personal files & key files related to operations (i.e.)
Purchase files , MP& L etc. Also the room consist of the resigned &
transferred files of employees during different years.
Files have different names (I.e.) TA- Training Apprentice, AA – Act
Apprentice (Which is not in practice in recent days), T0 – Confirmed
employees, CA- Company Apprentice, FCG- Ford College Graduate, DI
files – the files with only tag number yet to get the Employee Number.
KEY LEARNING'S
4. All these files have a check list attached to that you can find the personal
details (Name, Address, certificates, proof’s etc...) & official details
(Training completion & evaluation, Appraisal details, promotion,
confirmation etc...)Details of the employees.
Have collected some basic information regarding the functioning of ER &
also their roles & responsibilities.
Got some information regarding ESI & EPF, How ford is providing these
benefits to it’s employees according to the Act.
I did manual work in noting down the total number of files physically
present in the Record room both (Live files & Resigned files).
KEY LEARNING'S
7. Mr. Samuel (ER) & Mr. Prashanth (L &D)
Mr. Saminathan (ER), Ms. Satya Prabha (ER) & Mr. Aravind (ER).
Mr. Basha (L &D) & Ms.Kayal (L &D).
I’m thankful to all of you in providing me this opportunity to work with you
people for a Short span of time.
HEARTFELT THANKS TO
