Annual Report 2014-2015

ACADEMIC YEAR 2014-2015
WORLD LANGUAGES AND CULTURES DEPARTMENT
ORAL PROFICIENCY HOUR PROGRAM
YELLOW HIGHLIGHTS ARE THIS SEMESTER
General Introduction to Oral Proficiency Program (all languages)
In the fall semester of 2014 there were 57 Oral Proficiency Hours offered in Spanish and 39 Oral
Proficiency Hours offered in languages other than Spanish for a total of 96 OPC’s sections. In
the spring semester of 2015 there were 48 Oral Proficiency Hours offered in Spanish and 29
Oral Proficiency Hours offered in languages other than Spanish for a total of 77 OPC’s sections.
During the academic year 2014-2015 our program served a total of 1,544 students.
Total Students vs. Total Students Enrolled in OP Classes
(Fall2014)
Total Students Total Students in OP Classes (Fall 2014)
Total Students vs. Total Students Enrolled in OP Classes (Spring 2015)
Total Students Total Students in OP Classes (Spring 2015)
6,135
672
872
6,135

Our oral proficiency classes are led by student leaders who are paid at the average rate of
$9.25 per hour. Each oral proficiency class section meets 10 times per semester; each oral
proficiency hour (OPH) section therefore costs $92.50. In Spanish, 18 oral proficiency hour
sections in the fall semester and 12 oral proficiency hour sections in the spring semester were
covered by students enrolled in SPA 302, WLC390 and/or WLC293. In languages other than
Spanish 2 students enrolled in WLC 390 covered one OPH during the spring semester. These
students in Advanced Spanish Conversation and Applied Linguistics/Methodology are not paid
for their work but lead oral proficiency hours as a course requirement. Some of these unpaid
students also work with special needs students taking Spanish or as substitute leaders. They
are also the first to be called as substitutes when there would otherwise be a cancellation.
These 32 sections taught as part of coursework amounted to a savings of $2960.00 in
instructional costs and provided the students leading OPH sections with invaluable pre-
professional experience. In addition, we have endeavored to reduce the number of OPH sections
offered and during the academic year 2014-2015 we canceled a total of 11 sections with low
enrollment, moving those students registered to other classes. Had these 11 sections been
allowed to run, our instructional expenses would have increased by $1017.56
As of the writing of this report, we are in the process of hiring OPH leaders for the fall of 2014.
Improved data collection and data management
Our system of data collection and analysis now covers:
a. instructional expenses by language and by level
b. number of paid OPHs offered by language and by level
c. attendance by course and by individual student
d. procedures to keep track of keys provided by the college for OPHs meeting in smart
classrooms
e. procedures to insure that all OPH leaders submit their time sheets and are paid for their
work
At present, attendance in all Oral Proficiency Hours is recorded both electronically and on paper
thus providing accurate records for faculty.
Since the student payroll coordinators, Eileen Goepfert and Cristina Cernadas will be
studying aboard through the 2014-2015 year, the Oral Proficiency Program has hired Jennifer
Kircher to replace Eileen Goepfert in the Fall 2014 semester and then Cristina Cernadas in the
Spring 2015 semester. Jennifer Kircher has been trained by Cristina Cernadas to be a student
payroll coordinator and this will insure continuity and stability in the OPH payroll office.
Our 2014-2015 student payroll coordinators, Eileen Goepfert, Cristina Cernadas, and
Jennifer Kircher are experienced in running campus organizations. Eileen is a Spanish major_
major who is equipped to handle grading and record issues. Cristina Cernadas is a special
education and Spanish major who is skilled in the use of technology and programs such as
Excel. Jennifer Kircher is a special education and mathematics major skilled in the use of Excel
and is meticulous with record keeping and calculations.
The OPH coordinators, Prof. Jiménez-Vergara and Dr. Stillman have access to PAWS registration
screens. They can thus record changes in registration in the sections they supervise, thus
simplifying procedures and reducing the time necessary to adjust schedules to meet our
changing needs. They also assume part of the responsibility of listing Oral Proficiency classes on
PAWS for future semesters.
Evolution of the TCNJ Oral Proficiency program
Charts outlining the evolution of our oral proficiency hour program since the Fall of 2005 can be
found in the appendix.

EVOLUTION OF ENROLLMENT IN ORAL PROFICIENCY HOURS
The following charts detail the enrollment in oral proficiency hours over the last seven years.
TOTAL STUDENTS ENROLLED IN ORAL PROFICIENCYHOURS IN AN ACADEMIC YEAR
Academic
year
2014-
2015
2013-
2014
2011-
2012
2010-
2011
2009-
2010
2008-
2009
2007-
2008
2006-
2007
2005-
2006
Enrollment 1524 1500 1635 1538 1608 1646 1646 1816 1679
The following charts present the expenses incurred by the Oral Proficiency Hours program,
including comparisons with past semesters.
INSTRUCTIONAL EXPENSES
Since the inception of the Oral Proficiency program, we have kept records of our salary
outlay for instructional expenses. Here is the salary data for the academic year 2014-
2015.
Course
Spring
15
Fall
14
Spring
14
Fall
13
Spring
13
Fal
l 12
Spring
12
Fall
11
Spring
11
Fall
10
Spring
10
Fall
09
Spring
09
Fall
08
Spring
08
Fall
07
Spring
07
Fall
06
Spring
06
Fall
05
SPA 101 41 80 38 81 47 92 40 95 62 97 60 97 67 95 69 98 70 140 74 129
SPA 102 115 178 94 150 105 175 85 196 125 117 111 168 115 112 104 135 158 159 159 172
SPA 103 194 159 188 162 184 160 179 199 150 151 148 155 128 154 148 203 171 222 184 219
SPA 203 38 52 45 54 36 31 39 50 42 42 40 48 46 50 48 46 40 65 42 50
Total 388 469 365 447 372 458 343 500 379 407 359 468 356 421 369 482 439 586 458 570
Oral Proficiency Hour Enrollment
Fall 2005-Spring 2015
Spanish OPH Enrollment
Course
Spring
15
Fall
14
Spring
14
Fall
13
Spring
13
Fal
l 12
Spring
12
Fall
11
Spring
11
Fall
10
Spring
10
Fall
09
Spring
09
Fall
08
Spring
08
Fall
07
Spring
07
Fall
06
Spring
06
Fall
05
Arabic 15 31 23 35 24 26 23 30 25 25 22 47 28 38 19 29 20 32 11 8
Chinese 0 0 13 24 19 22 26 31 21 29 15 40 23 31 13 26 16 28 15 6
French 107 119 77 119 114 123 100 99 109 135 125 142 117 154 116 138 132 141 122 111
German 35 49 10 51 42 53 51 60 27 50 46 35 36 52 53 76 54 55 59 59
Italian 93 146 96 144 106 140 90 134 98 131 101 128 111 143 97 107 102 116 89 85
Japanese 17 19 25 31 25 35 25 43 39 46 34 33 42 69 54 67 54 41 46 39
Russian 17 19 17 23 28 29 24 32 18 0 0 13 7 18
Total
Non-
Spanish 284 284 261 427 358 428 339 429 336 416 343 438 364 505 352 443 378 413 342 308
Non-Spanish OPH Enrollment
Oral Proficiency Enrollment
Fall 2014-Spring 2015

Salary Data for Oral Proficiency Hour Program
**Fall 2014 and Spring 2015
Language Salary Data
**Fall 2014 **Spring 2015 Total
Spanish 5272.5 4440 9712.5
Non-Spanish 3607.5 2682.5 6290
Payroll Coordinator 1759.8 1634.1 3393.9
Total 10639.8 8756.6 19396.4
*OPH expenses were calculated by total number of hours taught multiplied by wage of
$9.25 per hour. Then, the total number of unpaid hours were subtracted and multiplied by
$9.25 per hour so the actual expense of the OPH paid class hours were accounted.
**Based on a 10 week per semester schedule
The following charts document salary outlays for the OPH program since the fall of 2005.
***Fall 2005 ****Spring 2006 Totals
*Spanish $ 5,049.00 $ 3,861.00 $ 8,910.00
Non-Spanish $ 3,663.00 $ 3,762.00 $ 7,425.00
Payroll Coordinator $ 2,335.13 $ 2,193.75 $ 4,528.88
Total $ 11,047.13 $ 9,816.75 $20,863.88
*Spanish was calculated by total number of hours taught multiplied by wage
of $8.25 per hour. Then the total number of unpaid hours were subtracted
and multiplied by $8.25 per hour so the actual expense of the Spanish OPC’s
hours are accounted, not unpaid hours.
**The remaining hours are calculated by multiplying total number of hours
worked by $8.25.
***Based on 12 week per semester schedule.
**Fall 2006 **Spring 2007 Totals
*Spanish $ 3,740.00 $ 5,057.50 $ 8,797.50
Non-Spanish $ 3,655.00 $ 3,740.00 $ 7,395.00
Total $ 9,745.00 $ 11,047.50 $20,792.50
and multiplied by $8.25 per hour so the actual expense of the Spanish OPC’s
hours are accounted, not unpaid hours.
**Based on 10 week per semester schedule.

*Spanish $ 4,785.00 $ 3,630.00 $ 8,415.00
Non-Spanish $ 4,405.50 $ 3,465.00 $ 7,870.50
Total $ 10,721.12 $ 8,450.38 $ 19,261.15
and multiplied by $8.25 per hour so the actual expense of the Spanish
OPC’shours are accounted, not unpaid hours.
Spanish $4995.00 $2682.50 $7677.50
Non-Spanish $5087.50 $3977.50 $9065.00
Payroll Coordinator $1589.50 $1470.50 $3060.00
Adjunct for FRE 301 0 $1117.00 $1117.00
Non-Instructional Expenses $616.66
Total $11672.00 $9247.50 $21536.16
Salary and Expense Data for Oral Proficiency Hour Program
Spanish 4810.00 3145.00 7955.00
Non-Spanish 4532.50 3607.50 8140.00
Adjunct for FRE 301 0 987.00 987.00
Total Instructional Expenses 9342.50 7739.50 17082.00
Non-Instructional Expenses
Copying and supplies 171.69 171.69 343.38
Total non-instructional exp. 1277.05 1292.31 2569.36
Total Expenses 10619.55 9031.81 19651.36
**Instructional expenses are based on 10 week per semester schedule.
Salary Data
Instructional Expenses 4070.00 3607.50 7677.50
Total non-instructional exp. 1733.46 1808.97 3542.43
Total Expenses 7536.92 7225.44 14762.36

Salary Data
Instructional Expenses 4392.50 5587.50 9980.00
Payroll Coordinators 1690.50 2056.13 3746.65
Total non-instructional exp. 1809.72 2175.35
Total Expenses 6202.22 7762.85 13965.07
Spanish $ 4,995.00 $ 3,237.50 $ 8,232.50
Non-Spanish $ 4,532.50 $ 3,607.50 $ 8,140.00
Payroll
Coordinator
$ 1,608.75 $ 1,657.50 $ 3,266.25
Total $ 11,136.25 $ 8,502.50 $ 19,638.75
Spanish $ 5,642.50 $ 4,717.50 $ 10,360.00
Non-Spanish $ 3,607.50 $ 2,960.50 $ 6568.00
Payroll
Coordinator
$ 2,227.50 $ 2,004.75 $ 4,232.25
Total $11,477.50 $9,682.75 $21,160.25
*OPH expenses were calculated by total number of hours taught multiplied by wage of
$9.25 per hour. Then, the total number of unpaid hours were subtracted and multiplied by
$9.25 per hour so the actual expense of the OPH paid class hours are accounted.
NON INSTRUCTIONAL EXPENSES
Here is the report of non-instructional expenses from the Oral Proficiency Office. It is based on an
approximation of photocopies and prints made by the office throughout the academic school year.
Category Expenses
Photocopies 7,728 = 15.5 reams
Cost per Sheet $0.27

Total $2086.56
SUMMARY OF EXPENSES AND INCOME GENERATED
The Oral Proficiency Hour program generates considerable income for the college as is
shown in the comparison of OPC’s expenses vs. tuition generated for the Academic Year
2014-2015. The figures in the graph below are based on one credit of tuition per student
enrolled in a OPC, since the OPC is the fourth credit of transformed elementary and
intermediate language courses at TCNJ.
Fall 2014
Total Expenses $11,683.08
Tuition Generated $326,380.88
Spring 2015
Total Expenses $9,799.88
Tuition Generated $251,522.88
11683.08
326380.88
0
50000
100000
150000
200000
250000
300000
350000
TOTAL EXPENSES TUITION GENERATED
Fall 2014
9799.88
251522.88
0
50000
100000
150000
200000
250000
300000
TOTAL EXPENSES TUITION GENERATED
Spring 2015

Total Expenses vs.Tuition Generated (Academic Year 2014-2015)
Total Expenses - $21,482.96
Tuition Generated - $577,903.76
Over the academic year 2014-2015, every $1.00 of Oral Proficiency Hour expenses
yielded $26.90 in tuition for the College.
Program goals for AY 2014-2015
ENTIRE OPC PROGRAM
1. Change our official listings on PAWS and Canvas and in our records from
Conversation Hour to our new name Oral Proficiency Classes (OPC).
2. Adjust our record keeping procedures to CANVAS.
3. Work with our new OPH Assistant Coordinators to facilitate their work in
administering our program, to help them carry out their duties, to improve the
collection of data on the program, and to move from SOCS to CANVAS in the spring
semester as seamlessly as possible.
4. Continue our training program consisting of a mandatory orientation during the first
week of school and regular meetings and workshops with Oral Proficiency Hour
leaders. Our workshops raise both theoretical and practical issues in language
teaching.
5. Work with Jon Stauff to integrate exchange students into our Oral Proficiency Hour
program.
6. Continue to refine student evaluation questionnaire to collect more significant data
on the role of the Oral Proficiency program in the work of the department.
7. Incorporated Vibe into the Oral Proficiency Program allowing leaders to collaborate on
lesson plans, share ideas, and communicate easily to their students.
11683.08 9799.88 21482.96
326380.88
251522.88
577903.76
0
100000
200000
300000
400000
500000
600000
700000
FALL 2014 SPRING 2015 2014-2015 ACADEMICYEAR
Total Expenses vs. Tuition Generated
(Academic Year 2014-2015)
Total Expenses Tuition Generated

SPANISH ORAL PROFICIENCY HOURS
1. Enhance the scope of our Oral Proficiency Hour Leader workshops, to facilitate a
deeper relationship between our student leaders and leaders in the wider educational
community.
2. Continue offering one or two training workshops per semester conducted by WL&C
faculty members, experienced Oral Proficiency Hour leaders, and leaders from the
educational community to ensure that OPC leaders understand and can implement
the natural approach and the ACTFL standards.
3. Develop a bank of digital material from videos produced during the Oral Proficiency
Hours to include as part of the training Workshops.
4. Develop new web pages and digital material to reflect the change in textbook for
Spanish 101, 102, 103 and new materials used in SPA 203.
5. Continue to improve our system for collecting attendance and part icipation data for
the very large number of Spanish Oral Proficiency Hours to be distributed every week
to the faculty.
6. Continue to refine our procedures for selecting, interviewing, and hiring new Oral
Proficiency Hour leaders each semester.
ORAL PROFICIENCY CLASSES IN LANGUAGES OTHER THAN SPANISH
1. Improve training procedures for OPC leaders in the minor languages.
2. Work with Debra Kelly to set up a payment system for exchange students serving as
Oral Proficiency leaders.
3. Provide more activities for the French and Italian Oral Proficiency Hours.
4. Develop reusable activity packs for OPC’s in French, German, and Italian.
5. Increase the number of online suggestions for activities for OPC leaders in French,
German, and Italian.
6. Regularize training sessions for OPC leaders in languages other than Spanish.

Annual Report 2014-2015

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