This blog talks about the three ways organizations can optimize their document workflow automation and the role of electronic signatures in doing so.

1. E-signatures: Optimizing document workflow automation | DrySign
Top 3 Ways to Optimize Document Workflow
Automation Using E-Signatures
As businesses navigate the dynamic landscape of technology, one thing is clear: workflow
automation has transcended its role as a mere task eliminator and has become the
cornerstone of digital transformation. With each passing year, the significance of workflow
automation grows exponentially, and 2023 is poised to witness an unprecedented surge in
its adoption by companies seeking to unlock their full potential.
Why are organizations flocking toward workflow automation? The answer lies in its ability to
skyrocket productivity, elevate performance, and slash operating costs. By embracing lights-
out operations, businesses can optimize their return on investment and revolutionize their
service delivery to end-users
In fact, the statistics paint a compelling picture. A remarkable 46% of respondents from larger
companies, who have successfully implemented workflow automation, credit their leaders'
understanding of the total cost of ownership for automation efforts. This strategic insight
paves the way for reaping maximum benefits from automation initiatives. However, selecting
the right software tailored to an organization's specific needs is equally critical for achieving
optimal workflow automation results.
Why is workflow optimization important?
Every business, regardless of size or industry type, deals with large documents daily.
Managing these documents efficiently can be challenging without the proper processes in
place. Unfortunately, manual document signing and paper-based documents can lead to
more errors, unnecessary costs, and delays. Thus, workflow automation is the only solution
to streamline your documentation. Here are the reasons you need to optimize your
document workflow automation.

2. E-signatures: Optimizing document workflow automation | DrySign
 Improve Accuracy
Optimizing your document workflows allows for the integration of greater accuracy in your
documentation. Even the smallest error in a document can cause delays and trigger a cascade
of errors throughout the entire process chain. Automating workflows reduces the risk of
human error and ensures that documents are handled consistently and accurately.
36% of business leaders say digital document processes ensure compliance and data
security.
 Increase compliance
Automating your document workflows adds authenticity and integrity to your
documentation, enhancing compliance efforts. It simplifies record-keeping, reduces the
chance of missing or incomplete documents, and ensures adherence to industry regulations
and legal requirements.
69% of employees say automation lets them focus on priority tasks rather than wasting
time on paperwork.
 Accelerate processes and increase productivity.
Simplifying document management through automation speeds up processing times, freeing
up valuable employee time for more critical tasks. Employees can focus on higher-priority
activities by reducing the manual burden of document handling. Research shows that 55% of
business leaders believe that digital document management processes can greatly accelerate
document processing.
37% of business leaders say printing and storage costs can be greatly reduced by
switching to digital documentation.
 Lower costs
Optimizing document workflow automation can lead to significant cost savings.
Administrative costs associated with activities such as scanning, printing, and storing physical
documents can be eliminated or reduced. Surveys indicate that 50% of organizations believe
that transforming processes by digitization and automation can cut down on expenses and
reduce labor demands.
Optimizing your document workflow with automation is not just a matter of convenience;
it's a strategic move that can yield tangible benefits for your organization.

3. E-signatures: Optimizing document workflow automation | DrySign
How do eSignatures facilitate document workflow automation?
Incorporating e-signatures into your document workflow automation can revolutionize how
you handle documents and streamline your processes. With the power of secure and
compliant electronic signatures, such as those provided by DrySign, you can enhance trust,
protect your documents, accelerate repetitive tasks, validate signatures quickly, and gain
flexibility across mobile and web platforms.
 Boost Trust and Compliance:
By employing an electronic signature solution from a trusted service provider like DrySign,
you enhance the overall trust in your organization. DrySign offers 128-bit secure e-signatures
that comply with various eSignature laws and certifications, such as the Electronic Signatures
in Global and National Commerce (ESIGN) Act, the Uniform Electronic Transactions Act
(UETA) and certified by Entrust, a trusted certification authority enabled by proven public key
infrastructure (PKI) technology. This integration of end-to-end security and legitimacy instills
confidence in your document workflows and processes. With security concerns addressed,
you can accelerate your document workflow automation with fewer roadblocks and greater
peace of mind.
 Protect Documents with Digital Signatures:
The risk of document misplacement or tampering in digital document workflows is a big
concern. However, with eSignatures, you can efficiently send documents for signing and
ensure their protection throughout the process. E-signatures guarantee that only authorized
individuals can access the documents, reducing the chance of unauthorized alterations or
tampering. With enhanced document security, you can maintain the integrity of your digital
workflows and establish a robust chain of trust.
 Accelerate Repetitive Tasks:
Document workflows often involve multiple approvals and signatures, leading to potential
delays and bottlenecks. E-signatures streamline these processes, significantly reducing the
time required for document signing. With eSignatures, you can send, sign, receive, and store
documents within minutes, eliminating the need for time-consuming back-and-forth
exchanges. Some e-signature providers, such as DrySign, offer integration features with other
applications, reducing the hassle of repeatedly creating and adding signatures. Additionally,
you can invite multiple signatories to sign documents online, further expediting the signing
process and enhancing productivity.
 Quick Signature Validation:

4. E-signatures: Optimizing document workflow automation | DrySign
In certain cases, business agreements or contracts require re-signing due to changes in
authorized personnel or negotiation alterations. E-signatures provide unparalleled
convenience, allowing you to validate signatures with just a few clicks swiftly. This
streamlined process saves time, eliminates the need for physical paperwork, and keeps your
business moving forward seamlessly.
 Flexibility Across Mobile and Web Platforms:
The global pandemic gave way to an uncertain and often wobbly business landscape. But
since then, organizations have embraced remote and hybrid work cultures. To enable remote
employees to work efficiently, digital tools have become essential. E-signature solutions
allow signing documents on the go using mobile devices and managing documents from
anywhere, using any device and browser. This mobility empowers your workforce and
ensures seamless collaboration, regardless of their physical location.
Also Read: Unleashing the Future: Exploring the Boundless Potential of eSignatures
3 Best Practices to optimize workflow automation with an online
digital signature solution
Streamlining your document workflow automation with e-signatures can revolutionize how
you manage and process documents. To maximize this integration, consider the following
three essential best to optimize your document workflow automation.
Map Document Workflows: Unlock Efficiency and Integrity
Mapping your document workflows allows your organization to understand better how
documents are managed and the entities responsible for maintaining document integrity.
Creating a well-structured document workflow plot allows you to identify key steps such as
document creation, sharing, sending for signing, and storage. It's crucial to map out critical
aspects like document accessibility, versioning, and who can make changes. A well-organized
document workflow plot ensures efficient document management, improves collaboration,
and minimizes errors.
Determine E-Sign Software Criteria: Choose the Right Solution
It is important to select the right software that aligns with your business requirements before
you can fully harness the benefits of an online digital signature solution. By defining the
criteria for your eSignature software, you can ensure that it meets your specific needs.
Consider the following features when evaluating e-signature solutions:

5. E-signatures: Optimizing document workflow automation | DrySign
 Intelligent Dashboards: Gain a transparent view of your document signing history,
document overview, and status tracking. Accessing real-time information allows for
better decision-making and increased visibility into your document workflows.
 Group Signing Features: Eliminate the hassle of repetitive processes by inviting
multiple signatories to sign a document online simultaneously. This feature
streamlines collaboration and accelerates the signing process for documents requiring
multiple parties' input.
 Real-time Mail Trails: Track your document status using comprehensive audit trails
and solid time stamps. Real-time mail trails provide a clear and verifiable record of
document activities, ensuring accountability and simplifying compliance.
 Notifications and Reminders: Stay updated on your documentation by receiving
timely notifications and reminders for document signing. This feature helps you stay
on top of your workflow, ensuring that no deadlines are missed and processes run
smoothly.
 Security and Legitimacy: Safeguard your documents from security breaches and legal
disputes. Look for e-signature solutions that offer robust security measures to protect
the integrity and authenticity of your signed documents.
Define the E-Signing Governance Framework: Ensure Compliance and Risk Mitigation
To integrate e-signatures into your document workflows successfully, it's essential to
establish effective communication with your legal teams. Different countries, organizations,
or states may have specific rules and regulations governing using eSignatures. To ensure
compliance and mitigate risks, consider the following:
 Identify Usage Restrictions: Determine if there are any restrictions on e-signature
usage in your industry, organization, country, or state. Understanding these limitations
will help you navigate legal requirements and ensure your documents remain valid.
 Approved Signing Authorities: Identify the approved signing authorities within your
organization and establish the order in which they are authorized to sign documents.
This clarity ensures that the signing process follows proper protocols and maintains
legal validity.
 Types of E-Signatures: Determine the different types of e-signatures required or
allowed for your documents. Whether it's a simple electronic signature or a more

6. E-signatures: Optimizing document workflow automation | DrySign
advanced digital signature, understanding the appropriate types will help you choose
the right eSignature solution.
 Understand the scope: Conducting a preliminary check to understand what can and
cannot be signed using electronic signatures is essential. While e-signatures are widely
accepted for various document types, a few documents cannot be electronically
signed. For example, as the National Telecommunications Information Administration
(NTIA) outlined in the USA, eSignatures are not legally valid when signing: Wills and
testamentary trusts or adoption papers.
By defining an e-signing governance framework, your organization can navigate legal
complexities, ensure compliance, and minimize the chances of disputes or complications
arising from your e-signed documents.
The Bottom Line
Optimizing your document workflow automation with e-signatures brings remarkable
efficiency, reliability, and security to your organization. By mapping your workflows, selecting
the right e-signature software, and conducting a preliminary check to understand the scope
of electronic signatures, you can streamline processes, improve collaboration, and ensure
compliance with legal requirements. Embrace the power of eSignatures to transform your
document management practices and unlock the full potential of efficient and secure
workflows.
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DISCLAIMER: The information on this site is for general information purposes only and is
not intended to serve as legal advice. Laws governing the subject matter may change quickly,
and Exela cannot guarantee that all the information on this site is current or correct. Should
you have specific legal questions about any of the information on this site, you should
consult with a licensed attorney in your area.
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