The document discusses how business owners can feel overwhelmed by the large volume of emails they receive daily and how this takes time away from important tasks, and it promotes hiring an email support virtual assistant to take over email management duties like sorting, filtering, and responding to emails so business owners can focus on core business tasks and only be notified of high priority messages. An email support virtual assistant can save 12 hours per week by handling the entire email inbox and prioritizing communications.

1. Email Support Virtual Assistant – Appoint
One Today
Are you aware that the average employee devotes about two hours every day reading and replying
to emails?
Dealing with an inundation of emails daily can put you behind on vital projects making you have to
work longer hours just to catch up.
How many messages do you have or receive in your mailbox? 10? 100? 10? 280 unread emails?
Sometimes it becomes almost impossible to effectively manage your email inbox. Whether you’re
looking for an important email that got lost in the crowd, you’ve missed a deadline or important
information because you missed an email, or you have decided to reply later, but forgot about it.
For someone who manages a business, there are likely more emails that fill up your inbox daily.
The foremost thing you do when you wake in the morning is turn around and check your phone. You
then devote a few hours searching for the essential communications and start your workday.
You spend most of the afternoon constantly checking your inbox to make sure you don’t miss any
messages from clients or colleagues and take your attention away from projects that require your
full concentration.

2. It may perhaps be time to seek additional help. By appointing email support virtual assistant, you
can save about 12 hours a week by allowing them to handle your entire email inbox so you can
concentrate on developing your business and only be notified when it’s really important.
As a business owner, CEO, or manager, you most likely feel:
Tensed
Email these days can feel like a nonstop to-do list of tasks and communications. You may feel
stressed to get back to correspondents as soon as possible to avoid missing out on probable
prospects. Even though it is used as a tool for communication, email’s evolution has become a cause
of stress rather than an effective tool.
Overwhelmed
Is your inbox always full?
Running your own business often means trying to empty an inbox filled with messages, some
important and others possibly spam. Of course, seeing mountains of e-mails will provoke such a
reaction.
Disseminated
Feeling like you don’t have enough time during the day to access all your email is normal when you
run a medium-sized business. When an email is a priority in your organization, it can distract you
from other important business tasks or make your schedule seem hectic and mismanaged.
How Can an Email Support Virtual Assistant Assist You?
A virtual assistant for email management works as an administrative assistant. An email has made it
faster and much easier for businesses to connect with employees and external customers. With the
ease of use comes the daunting task of sorting through the hundreds of emails you receive. weekly.
It can be difficult to make sure you read and respond to all of them when you have to split your time
between communicating and running your business.
How Can an Email Support Virtual Assistant Assist You? – Contd.
A virtual assistant for email management can filter all your emails and know which ones to prioritize.
A VA may be able to help you sort your email into folders and track communications. They can
quickly respond to important contacts and respond to requests by preparing answers to frequently
asked questions. With the templates available, daily communication with suppliers, customers, and
employees is faster and more efficient.
How Can an Email Support Virtual Assistant Assist You? – Contd.
An email support virtual assistant is committed to reorganizing your email management
requirements. Instead of sorting through your inbox and answering every important email yourself,
an email support virtual assistant steps in to get the job done for you.
With their support, you can easily keep in touch with customers and clients; stay up to date on
important updates or developments, and much more without even reaching into your inbox.
In simple words, this means that you have more time to concentrate on the things that matter
utmost to you!

3. Could you use a little email magic?
It is common fact that one of the most dreaded things when you go to the office after weekends or
holidays is a large number of emails in your inbox. It takes a lot of your valuable time to sift through
them, figure out which is spam, which are genuine, which should be prioritized, and which can wait
for later.
But imagine going back to a clean, clear inbox, where the only emails you need to check and respond
to are the ones that matter.
How would you feel?
This is where email support virtual assistants do their magic:
Day-to-day Email Management Responsibilities
You must convey the day-to-day tasks you require them to carry out.
Here are a few Email Management Tasks that you can ask your email support VA to do:
Declutter your Inbox:
Your virtual assistant can clean up your email inbox by sorting your emails into folders based on
project names or different departments for instance finance, marketing, new leads, requests,
collaborators, and adding relevant tags like urgent, permit required, etc.
Manage your junk mail:
Any spam email subscription that you are no longer interested in, your virtual assistant can remove
and unsubscribe from. It’s also important to have your virtual assistant check your spam regularly to
make sure no important emails were accidentally leaked.
Include Email Filters:
An Email Support Virtual Assistant can include email filters, mark important emails, flag all junk
emails.
Replying to Emails:
Just like a personal assistant, your virtual assistant can reply to appropriate emails on time. Whether
you want them to inform you of important emails, send replies as themselves, or reply on your
behalf is entirely up to you. Just give them clear guidelines on what you would like them to do.
Handle Calendar Invites:
All your client meetings can be handled by your Email Virtual Assistant. They can set up and send
calendar invitations to book your meetings and send follow-up emails after the meeting ends.
Keep you Updated:
Call your VA when you’re out to check for new emails and dictate replies. So you can keep your
business running while you’re on the go.

4. Contact Us:
Vision Global
No.12, B.R Nagar, Trichy Main Road,
Above Bank of Baroda, Coimbatore,
Tamil Nadu, India - 641005.
Call us for Outsourcing Solutions: +1 408 542 0330
Write to us @ info@visionglobalbpo.com