The Art Of Financial Organizing

MORE THAN MONEY VOLUME 1 ~ THE ART OF ORGANIZING
The Art of Financial Organizing is a no-nonsense approach to
financial success. It will take skill and imagination to design a
plan that is right for your life. A bit of effort is all you need to
get this done. Have fun with it, this may be life changing!
Designed by Big Beautiful Brain.com
www.TheFinanceCoachCo.com
Introduction 3
Ready, Set, Goals 5
Take Action 7
Tools for Success 9
Let’s Get Organized ! 11
Where Does It Come From? 15
What Do I Have? 19
What Do I Owe? 23
Where Does It Go? 25
Record Keeping 101 34
How long do I keep that? 39
So...What’s next? 41
www.TheFinanceCoachCo.com 1 of 42
Written by:
Presented by:

MORE THAN MONEY VOLUME 1 ~THE ART OF ORGANIZING
Keeping up and tracking your money is more important and
harder than ever. Spending happens very quickly and money
often escapes us before we have the opportunity to handle
our responsibilities...until now!
Understanding, designing, and organizing your personal
financial plan is a responsibility, one that comes with many
benefits, if done right!
This e-workbook is designed to help you organize and design
a plan to reach your financial goals.
I promise that you will feel better and more in control after
you complete this e-workbook.
The Finance Coach Co. is dedicated to education you didn’t
learn in school.
Shall we begin….

Setting goals is the first and most important step to a successful life.
We just can't get there without them.
THINK S.M.A.R.T. WHEN PLANNING
WHERE ALL THE GOOD STUFF STARTS
Specific: Goals need to be specific. Goals are vivid portraits
of your future.
Measurable: Goals must be stated in quantifiable terms. This
concept is what separates a goal from an intention.
Measurable goals facilitate management planning,
implementation, and control.
Action Plan: Goals must inspire people to think big and feel as
though they are achievable, or they’re a set-up
for failure.
Relevant: Goals must be relevant to your life and have
purpose.
Time specific: Your goals must include timeline of when your
goals should be accomplished.

This section is designed to help you filter and focus on your goals. It’s
time you get reacquainted with the reasons why you work so hard.
Have fun and think big!
What are your top 3
Life Goals?
Any Obstacles?
Action Plan
Goal #1
_________
Measurable ($)
__________
Time Frame
__________
Goal #2
__________
Measurable ($)
__________
Time Frame
Goal #3
__________
Measurable ($)
__________
Time Frame
YOU’RE THE STAR OF
YOUR OWN
LIFE ADVENTURE!
My life
It’s all you, baby!
Your big beautiful brain!

VOLUME 1 ~THE ART OF ORGANIZING
This section is designed to discover opportunities in your current
situation. You may or may not be taking advantage of the tools
available to you. Please check those that apply.
1. Investment
_ Appropriate asset allocation
_ Ease of management reducing portfolio risk
_ Tax efficient
_ Enhancing Portfolio Returns
2. Retirement
_ Saving for a comfortable retirement
_ Realizing retirement income in an efficient manner
_ Aligning my desired retirement and financial requirements
_ Transitioning into a retirement that is in line with my personal
priorities
3. Education
_ Fully or partially fund children’s or grandchildren’s education
4. Cash Management & Debt Reduction
_ Ensuring assets are adequate throughout your lifetime
_ Saving strategies
_ Being prepared for unexpected expenses
_ Debt consolidation
_ Tax efficiency of debt
5. Protection
_ Provide for family in event of death
_ Provide for family in the event of disability
6. Estate Planning
_ Transfer your wealth in tax-efficient manner
_ Transfer your wealth according to your wishes
_ Provide for family in the event of physical or mental incapacity
_Minimize impact of probate fees
_ Charitable giving
MORE THAN MONEY

MORE THAN MONEY
This might be the most important part of this workbook. It will serve
as your “life on paper”; you can use it as a working tool with your
Lawyer, Accountant, Financial Advisor, Power of Attorney, Estate
Executor, or Family Members. Keep one in a safe and one in your
safety deposit box (in case of fire or natural disaster).
The list goes on….
Basic Information
You
Partner/Spouse
Last Name:
Given Names:
Gender:
Date of Birth:
Phone:
Work address:
Work Phone:
Emergency Contact:
Other:

MORE THAN MONEY
Continue filling this information out and keep it in a safe place!
Name/s of
Children
M/F
Date of
Birth
Country of
Residence
1)
2)
3)
4)
5)
6)

MORE THAN MONEY
This section is designed to put all income streams on paper. This
will serve to help with proper allocation of funds and all financial
planning. You must know where you stand before you can move
forward.
Your
Annual
Amount
Spouse
Annual
Amount
Applicable
Period
Interest
Rate
Unemployment Income
Tax-Free Income
Royalty Income
Received
Alimony Payments
Company Pension
Annuity Income Stream

MORE THAN MONEY
Just a bit more information to get you closer...every inch counts!
Contributor
Owner
Market
Value
Acct #
How
Much
How
Often
1)
2)
Is there a Defined
Benefit Program?
You
Spouse
1)
1)
Government Benefits
You
Spouse
1)
2)

MORE THAN MONEY
Description
Do you own any real estate, yet? We say “yet” because we feel real
estate is an integral piece in any investment portfolio. Investing in
real estate as well as in the market offers you the flexibility to
capitalize on the opportunities that these disciplines have to offer.
Description
Owner
Purchase
Date
Purchase
Price
Rental
Income
What is the
Frequency
of these
payments?
Current
Market
Value
1)
2)
3)
Original
Principal
Interest
Rate
Start
Date
Amortization
Payment
Frequency
Current
Market
Value
1)
2)
3)

MORE THAN MONEY
And now for other investments….
Please record everything from RRSPs to education plans and
everything else in between.
Name of
Institution that
holds your
investment?
Who is
the
Owner?
What is
the
asset
Type?
How much
did it Cost?
When did
you buy it?
What’s
today’s
market
value?
What
is the
yearly
return? (%)
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)

MORE THAN MONEY
Describe
what you
owe
We have to face our debt! Understanding and organizing what
you owe, who you owe, and how much it is costing you to pay
them back is the only way to get a handle on managing debt.
Imagine if you received 40% of the interest paid over the year
back at tax time. That could mean an extra vacation, funding an
education, not to mention relieving the strain on relationships.
Consumers keep the economy afloat. Get the control back into
your own hands.
Are any of your loans Tax Deductible?
1)
2)
3)
Is this
Debt
Insured
Yes/No?
Start
Date
D/M/Yr.
How
much
interest
are you
paying?
How do
you do
pay this?
What is the
outstanding
balance?
How often
is this
payment?
1)
2)
3)
4)
5)
6)

MORE THAN MONEY
What does your lifestyle cost? It is important to take a look at
those expenses, and to decide on required expense vs. discretionary
expenses. Keep it real! This exercise will help you see where it
goes, and make the necessary adjustments to save a little or a lot!
Expense
Description
How
much do
you spend?
Tax
Deductible
Start Date
End Date
Is it
R= Required
or
D= Discretionary?
Food
Clothing
Medical/
Dental
Telephone
Other
Transporta-tion
Vehicle
Loan/Lease
Gas/Oil
Repairs
Parking
Vehicle
Insurance

MORE THAN MONEY
Dependent
Care
Amount
Tax
Deductible
Start Date
End Date
Is it
R= Required
or
D= Discretionary?
Eldercare for
Parents
Eldercare for
Self/Spouse
Adult/Child/
Grandchild
Insurance
Payments
Alimony
Other
Expense
Description
Amount
Tax
Deductible
Start Date
End Date
Is it
R= Required
or
D= Discretionary?
Other
Personal
Entertainment
Club
Membership
Sports/Lessons
Personal
Grooming
Education/
Tuition
Gifts
Vacation

MORE THAN MONEY
How much
do you spend
on Shelter?
Amount
Tax
Deductible
Start Date
End Date
Is it
R= Required
or
D= Discretionary?
Property Tax
Property
Insurance
Rent
Condo Fees
Housekeeping
Utilities, Heat,
Water,
Electricity
Cable, Internet
Personal
Insurance
Description
Amount
Start Age
Years
Linked
Assets
Market
Value
1)
2)
3)
4)
Where is the
Education
Plan?
Who is it
for?
Is it Tax
Deductible?
What is the
annual
contribution?
Is it indexed
for inflation?
Date
Applicable
1)
2)
3)

MORE THAN MONEY
Savings Strategy
Institution
Name
Owner
Beneficiary
Yearly
Rate of
Return
Date of
Maturity
RRSP Savings
RRSP Savings-Spousal
Non-Registered
Savings
Lump Sum
Mortgage
Payments
Other
Charitable
Contributions
Political
Contribution
Pet Care
Other

Need to locate this information quickly? Your advisor will have
records of each of the transactions that you have ever asked them to
perform, including copies of all applications, commitments, trades,
and transactions. It is important to have their names and contact
info handy.
Bank/Investment Account
Account/Trust Type:
Balance:
Address:
Statement Location:
Any Notes:
MORE THAN MONEY
Bank/Investment Account
Account/Trust Type:
Balance:
Address:
Statement Location:
Any Notes:
Life Insurance Company
Name of Insurance Company:
Type of Insurance:
Amount (s):
Agent Name:
Contract Location:
Mortgage Company
Name of Mortgage Company:
Mortgage Details:
Amount Owing:
Insured: Yes/No
Contract Location:

Who are your advisors and agents? We all need advisors no
matter how hands on we are with our finances. Regardless, you
are in control of your finances but a second opinion always
makes good sense.
MORE THAN MONEY
Insurance Agent and Insurance Firm
Name of Agent:
Name of Company:
Address:
Contact:
Phone#:
Your Account#:
Statement Location:
Mortgage Agent and Mortgage Brokerage
Name of Agent:
Name of Brokerage:
Address:
Contact:
Phone#:
Your Account#:
Statement Location

It’s a good idea to attach a copy of this to your will as well as with
your insurance documents. Keep a copy at a location outside of your
home i.e., safety deposit box or with a financial advisor. I don't want
to scare you but we’ve seen situations where fire destroyed all
documents that left the family without any original documents to get
their lives back in order.
Investment Advisor and Investment Firm
Advisor Name:
Advisor Firm:
Address:
Contact:
Phone#:
Account#:
Statement Location:
MORE THAN MONEY
Accountant and Firm
Accountant Name:
Accounting Firm:
Address:
Contact:
Phone#:
Account#:
Statement Location:

MORE THAN MONEY
www.TheFinanceCoachCo.com 40of 42
Cure the Clutter Bug! Do your personal files look like a junk
drawer? Life is busy. Many people have no idea how long to hang
on to certain documents. We’ve done the homework and put it out
on a handy ledger just for you.
Enjoy the extra square footage you work so hard for!
DOCUMENTS HOW LONG TO KEEP
Bank statements Six years
Birth certificates Forever
Cancelled checks Six years
Contracts Until updated
Credit card account numbers Until updated
Divorce papers Forever
Home purchase As long as you own
Household inventory Until updated
Insurance, life Forever
Insurance, car, home, etc. Until updated
Investment records Six years after tax
deadline for year of sale
Investment Until cashed or sold
Loan agreements Until updated
Military service records Forever
Real estate deeds As long as you own
Receipts for large purchases Until sale or discard
Service contracts Until sale or discard
Social Security card Forever
Tax returns 6 years from filing
Vehicle titles Until sale or disposal
Will Until updated

MORE THAN MONEY
If you found this workbook helpful, please share it with your
friends. We made it simple; just click the social media icons on
the bottom left of each page.
The Finance Coach Co. is also coming to a
Library, Recreation Centre, or
School near you. Find out more at
TheFinanceCoachCo.com
RULES OF THUMB
Here are a few tips to consider as you prioritize goals
and implement your savings plan:
x Purchase enough life insurance to meet your needs. To
estimate your coverage needs, use our Life Insurance
Needs Analysis tool available on our site at:
TheFinanceCoachCo.com
x Build an emergency fund equal to at least six times your
gross monthly salary.
x Obtain enough disability insurance to replace at least 60%
of your monthly salary. A disability before age 65 is more
likely than death.
x Plan to replace 80% or more of your final salary for
retirement. To accomplish this, first maximize your tax-deductible
contributions to your retirement plans such
TFSA, RRSP, Non-Registered account plans before using
other investment products.

The Art Of Financial Organizing

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