This document outlines plans for a public forum on volunteerism in Ghana to celebrate International Volunteers' Day on December 5, 2019. It will be organized by the United Council for Youth Empowerment in Tema and aims to inspire 500 new volunteers. The event will feature speeches on topics like transforming cities through passion for volunteerism. It also outlines budgets, potential challenges, and activities needed to coordinate the event, secure speakers, and promote awareness of the celebration.

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UNITED COUNCIL FOR YOUTH EMPOWERMENT
(UCYE), GHANA
PUBLIC FORUM ON VOLUNTEERISM & TRANSFORMING
CITIES
FROM: TO:
THE PROJECT OFFICE THE PRESIDENT OFFICE/ CABINET
UCYE, GHANA UCYE, AMERICA
Direct Contact: +233 246738682, +233 205558220, +233 248821026
Email: hammtech2002@gmail.com
INTERNATIONAL VOLUNTEERS’ DAY, 2019
December 5, 2019

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Table of Contents
1.0 Introduction............................................................................................................................... 1
2.0 Key Event Activities ................................................................................................................. 1
3.0 Targeted Participants................................................................................................................. 1
4.0 Objective ................................................................................................................................... 1
5.0 Theme........................................................................................................................................ 1
6.0 Date ........................................................................................................................................... 2
7.0 Venue ........................................................................................................................................ 2
8.0 Time .......................................................................................................................................... 2
9.0 Guest Speakers and Topics ....................................................................................................... 2
10.0 Public awareness campaign .................................................................................................... 2
11.0 Funding ................................................................................................................................... 2
12.0 Security ................................................................................................................................... 3
13.0 Refreshments........................................................................................................................... 3
14.0 Projected challenges................................................................................................................ 3
15.0 Proposed UCYE, Ghana Working Activities towards IVD, 2019 – 5th December 2019 ....... 3
16.0 Estimated Budget .................................................................................................................... 4

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1.0 Introduction
Volunteerism irrespective of it form has shown to have ripple effects and accumulate benefit even
for generations unborn. Volunteerism take many forms: donations of talents, donation of time,
donation of money, or undertaking a community activity freely for the benefit of humanity.
The United Council for Youth Empowerment, Ghana with support of key stakeholders will like to
hold a public forum to observe the 2019 International Volunteers’ Day (IVD) in Ghana. The
Council is hopeful that, a blend of speeches, sharing of experiences, and awards on the IVD will
inspire, motivate and aid volunteers to stay committed in doing more.
The council seeks to leverage on its international relations, local image, and links with state and
non-state institutions to make the event a memorable one which will lead to the emergence of
about 500 new individuals to join the volunteers’ movement in Ghana.
2.0 Key Event Activities
The two main activities to be undertaken during the 2019 IVD are;
 Speeches on volunteerism, Questions and Response, and
 Award of outstanding /emerging volunteers in Ghana
3.0 Targeted Participants
The event is expected to draw 500 participants from the;
 National Youth Authority,
 Tema Metropolitan Assembly,
 Media,
 private companies,
 religious groups,
 youth groups,
 Civil Society Organizations,
 Traditional authorities,
 UCYE members
4.0 Objective
The broad objective of the event is to revive communal work and volunteerism spirit in Ghana.
5.0 Theme
The proposed theme for the 2019 IVD event is “Passion to Volunteer: A Way to Transform
Cities”

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6.0 Date
The proposed date for the event is Thursday, December 5, 2019
7.0 Venue
The proposed venue is TDC club house at Tema. Scouting for alternative venue is still ongoing
and the proposed venue is subject to change if the need arise.
8.0 Time
If started as planned, the event (speech and awards) should not last more than 2.5 hours. The event
is proposed to start at 10:00am and close at 12:00pm.
9.0 Guest Speakers and Topics
Key Speakers will be invited from the following institutions;
No Institution/
organization
Speaker Topic Time for speech
1 Tema Metropolitan
Assembly
Municipal Chief
Executive
The Tema Restoration Agenda:
Progress and Prospects
10 minutes
2 WaterAid Ghana Country Director How to unlock the passion for
volunteerism
30 minutes
3 Ghana Think
Foundation
Chief Executive Barcamp Ghana: Successes and
Challenges
10 minutes
3 United State of
America Embassy
Ambassador Sustaining Volunteerism 30 minutes
10.0 Public awareness campaign
An aggressive strategy will be adopted by the executives to create public awareness on the events.
This will include personal contact, use of radio, sharing of flyers on whatsapp, facebook,
Instagram, handing over flyers in person, and distribution of letters regarding the event.
Dedication of UCYE all executives will be encouraged to make the event a success. The output of
the event will inform our establishment of new offices in the other regions of the country.
11.0 Funding
The main sources of funding for the project include;
1. Soliciting for Public or Companies Support or sponsorship,
2. Self-financing (UCYE Executives and UCYE president office), or
3. Mixture of option one and two above
All participants will attend the programme for free, and speakers will be admonished to deliver
speeches for free.

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12.0 Security
The Ghana Police Service will be contacted through the Tema Regional Commander for police
presence during the event. The venue will also be selected taking into consideration safety
provisions and a place that meet standards and can accommodate the expected number of
participants.
13.0 Refreshments
Participants will be given water, drink and snack to stay through the programme.
14.0 Projected challenges
The following unforeseen challenges are anticipated;
1. Funding constraint
2. Unexpected Power outage
3. Absenteeism
4. Constraints to start the event on time
5. Interruption by rain
6. Expertise in management of first aid and security
15.0 Proposed UCYE, Ghana Working Activities towards IVD, 2019 – 5th
December 2019
 Scrutiny and review of proposed Theme, and Topics for Key Speakers
 Establishing contact with key speakers
 UCYE National Coordinator Message
 Scouting and finalizing on the venue
 Fund Raising
 Communication and Public awareness campaign
 Arrangement for security
 Planning for awards
 Protocol and crowd control
 Refreshment
 Design and Printing of Banner and Flyers
 Contact with Drama Troupe or cultural performance group
 Preparation for facebook live streaming
 Preparation and finalization of programme outline

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16.0 Estimated Budget
Below is the budget details;
No Item description Total Cost
(GHC)
US Dollars
Equivalence
1 Establishing contact with key speakers 300.00 54.00
2 Scouting and finalizing on the venue 50.00 9.00
3 Cost of venue 500.00 91.00
4 Fund Raising 200.00 36.00
5 Communication and Public awareness campaign 200.00 36.00
6 Arrangement for security 200.00 36.00
7 Awards Committee 5,000.00 905.00
8 Protocol and crowd control 200.00 36.00
9 Design and Printing of Banner and Flyers 1,000.00 181.00
10 Cultural Performance 1000.00 181.00
11 Refreshment 3,000.00 543.00
12 Total Estimated Event Cost 11,550.00 2,108.00
TOGETHER
DO ALOT