Session on IEEE Student Branch Administration, taken at the IEEE LINK Camp 2014. Focused training for IEEE Student Officers and aspirants on tips and tricks to running an effective Student Branch.

1. Running your Student Branch
Aswin Shibu
IEEE India SAC

2. why volunteer

3. Why have an SB

4. What is a Student Branch?
Student Branch

5. Student Members
Branch Counsellor
Student Branch
Secretary
LINK Rep
WIE Chair
Treasurer
Chair
Branch Mentor
Student Branch Structure

6. Student Branch Chair
 Manages the general operations of the Branch.
 Presides at all meetings of the Branch.
 Appoints committee chairs.
 Involved in “forward planning” for the Branch.
 Prepares necessary reports for IEEE Student Services.
 Arranges for election of new Officers before leaving office.

7.  Keeps detailed records of all Branch meetings and activities.
 Carries out all necessary communications of the Branch, including the
filing of reports with IEEE Headquarters.
 Posts a calendar of events to keep all members informed of Branch
activities.
 Ensures that all Branch activities are conducted under the provisions
of the current Branch Constitution and IEEE Bylaws.
 Arranges for orderly transfer of all Branch records to incoming
Secretary.
Student Branch Secretary

8.  Serves as the junior Executive Officer of the Student Branch.
 Chairs the Program or Membership Committee.
 Monitors the progress of Branch programs.
 Fills in for the Student Branch Chair as required.
 At some Branches, automatically becomes Chair next year.
Student Branch Vice-Chair

9.  Responsible for ensuring the Branch’s finances are in order.
 Deposits all monies received promptly in the Student Branch account.
 Prepares a budget at the start of the school (or fiscal) year.
 Prepares end-of-year Financial Statements.
 Co-signing Officer (jointly with the Student Branch Chair).
 Arranges for orderly transfer of all accounts and records to incoming
Treasurer.
Student Branch Treasurer

10.  Appointed by the local Section Chair, in consultation with the Branch
members.
 A recent graduate with first-hand experience in Student Branch operations
is an ideal candidate.
 Meets regularly with the Branch members and the Branch Counsellor.
 Assists the Branch to develop effective programs.
 Provides a bridge between the Branch and the local Section.
Student Branch Mentor

11.  Faculty member, active in the IEEE, who serves as an advisor to the Branch
and its Officers.
 Appointed by the local Section Chair, upon the recommendation of the
Student members and the Regional Student Activities Chair (RSAC).
 Normal term of appointment (or re-appointment) is two years.
 Provides a sense of continuity to the Branch.
 Helps the Branch establish Industrial contacts and works closely with the
Branch Officers and the Branch Mentor.
Student Branch Counsellor

12. ExeCom
Transition
EC & GB
Meeting
Action Plan
Sub
Committee
Monthly EC
Report &
Document
New EC
Selection
Train Them
Evaluation
Annual
Report
SB Life-Cycle
May 1 Sep 1

13. First Year
Get New Members
Make them learn & volunteer
Second Year
Settle into favourite roles
Quality intra-SB events
Third Year
Lead new ventures
Share tricks of the trade
Fourth Year
Inspire to be visionaries
Grow outside the community

15. Activity Profiling

16. Societies & Technical
Councils
Robotics
and
Automati-
on Society
Computer
Society
Power &
Energy
Society
Communi-
cation
Society
Etc

17. Funds!
Rebate SPA-X WIE
SIGHT Group
Formation
Section
Funding
WIE
Formation
Societies R10 HT
AIYEHUM
IEEE
Foundation
R10 SAC
Funds
EPICS
Mini Grants
Student
Enterprise
Paper
Contest
STEP

18. Awards
Larry K Wilson
Award
Student
Enterprise
R10 Exemplary
Student Branch
Outstanding
Branch Counselor
Darrel Chong
Award
WIE Best
Volunteer
WIE Affinity
Award

19. Competitions
IEEE President’s
Change the World
IEEEXtreme
Google Little Box
Challenge
IBM Smarter
Planet Challenge
R10 Website
Contest
R10 Call for
Projects
Ethics Competition
AIYEHUM

20. LINK
Local Integrated Network of Kerala IEEE Students

21. LINK Events
• F2F – February – Strategic Planning
• BCC – April – Awareness for counselors
• AKSC - June – Technical Competitions
• LOX – July – Improvement of Tech Skills
• KiTeS –September - Technical Symposium
• WIE Forum Meet – November – WIE empowerment
• LINK Camp – December – Leadership Skills

22. Documentation

23. fb.com/groups/officialieeeindia
fb.com/groups/ieeelink
ieeekerala_students