ethical responsibilities of govt servants..pptx

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2. Ethical Responsibilities Of
Government Servants
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114th Public Finance Manager’s Course
Presented By: Shuja Ali
(PA&AS)
Director, PAAA Quetta

3. 3
Parts of
presentation
Concept of
ethics in Govt.
perspective
Extracts from
Conduct Rule 1964
and chapter 3 of
Audit Manual
Negative
behavior in Govt-
misconduct

4. Objectives
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 To understand the meaning of ethics in
professional life;
 To practice ethics as laid down in rules; and as per
norms and conventions;
 To discuss the principles for managing ethics in
public service;
 To apprise the audience about the concept of govt.
servant’s misconduct-originates from ethical
dilemma.

5. Meaning of Ethical Responsibility
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 To follow a morally correct path.
 Personal life
 Professional life
 A system of moral principle by which human actions
may be judged.
 Standards that are commonly considered to be good
and right in the context of the governing moral code.

6. Principle For Managing Ethics in
Public Service
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 Ethical standards for public servants should be
clear: code of conduct, codified.
 Reflected in the legal framework.
 Available to public servants.
 Public servants should know their rights and
obligations .

7. Contd…
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 The decision making process should be transparent and
open to scrutiny.
 Managers should demonstrate and promote ethical
conduct.
 Adequate accountability mechanism should be in place
within the public service.
 Appropriate procedures and sanctions should exist to
deal with misconduct.

8. American executive order of 1989
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 Public service is a trust that requires employees to
place loyalty to the constitution, laws and ethical
principles.
 Not uphold financial interests that are in
contradiction of state interests.
 Leaking of public information for financial gains.
 Should not accept items of monetary value.
 Honest efforts in performance of duty.
 No unauthorized commitments/promises.

9. Contd..
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 Using public office for private gains.
 No preferential treatment to any person, firm etc.
 Protect and conserve federal property and shall not
use it for other than authorized activities.
 Shall not engage in outside employment or
activities.
 Shall disclose waste, abuse, fraud and corruption.

10. The Code of Professional
Ethics(China)
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On March 8,1994 submitted to the govt. by the
Office of the civil service commission (OCSC)
 Personal conduct
 Relations with agency
 Relations with colleagues, superiors and
subordinates
 Relation with the public/society

11. Personal Responsibilities
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 Honesty, integrity and impartiality.
 Compliance with all rules and regulations.
 Each employee is personally responsible to report
suspicious actions or behavior that are in
contradiction to law/rules and regulations.
 Personal grooming-skill development

12. Broad Restrictions:
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a:Generally not allowed to carry weapons into
govt. offices.
b:Employees should not involve themselves in:
 Fraud;
 Abuse of power;
 Criminal activity;
 Felony activity in their personal life.

13. Relations with agency
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 Punctual .
 Loyal.
 Devote his time fully for the benefit of org.
 Carry out his duties to the best of his abilities.
 Perform his duties honestly, fairly and without
prejudice.
 Prudent in the use of govt. property,
safeguarding it and exercising care against
damage, as though property were his own.

14. Relations with collegues,superiors
and subordinates
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 Cooperate and assist colleagues through
contribution of ideas, through joining in the
work, through helping to solve problems,
through improvements in work procedure.
 Boss should lead from the front
 Morale
 Motivation
 Welfare of the subordinates

15. Contd..
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Employees are expected to work cohesively
with one another and there should be no:
Harassment;
Sexual harassment;
Corruption.

16. Relations with the public/society
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 Shall serve the public to the best of his
abilities and shall be courteous and
gentle in manner.
 When unable to assist, he shall provide
an explanation of the reason, and shall
recommend the proper channels and
appropriate offices.

17. Ethical Responsibilities in Government
Servant Conduct Rule 1964
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Gifts:
 Can not accept in any case,however,if unavoidable
should be intimated to the cabinet division and be
kept for official use in the deptt.
 Gifts by head or representatives of a foreign state
to be reported to cabinet division for orders as to
it’s disposal.

18. Contd..
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 Gifts from diplomats etc. stationed in Pakistan
should be invariably deposited in the
TOSHAKHANA.
 No cash awards from foreign dignitaries except
employs in grade 1 to 4. if unavoidable should be
deposited in relevant head through treasury.
 All gifts received by the govt. servant irrespective of
their cost should be reported upon by them to the
TOSHAKHANA in the cabinet division.

19. Contd.
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Value assessment by the cabinet.
Upto Rs.1000 can be retained by the
recipient.
Between Rs.1000 and Rs.5000 can be
retained by paying 25%.
Above Rs. 5000 by paying 15%.

20. Declaration of property
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 Upon entry into the govt:his and family moveable
and immoveable properties including
shares,certificates,securities,insurance policies, and
jewellery having a total value of Rs. 50000.
 Correct annual declaration of income, assets and
expenses for the financial year ending on 30th June.

21. Private trade, employment or work
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 Only with prior approval of the govt.
 Non gazetted without sanction of the govt. can
undertake a small business and shall file details of
enterprise along with declaration of assets.
 No subletting of residential accommodation allotted
by govt.
 Can not indulge in ostentation-living beyond his
means.

22. Intimation of involvement and
conviction
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 The govt. servant should report to head
of office or deptt. When he is released
on bail in a criminal case.

23. Miscellaneous
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 Disclosure of assets, property etc. when required
by the govt.
 Promotion and management of companies or bank.
 Public demonstration in honor of govt. servant for
self praising.
 Insolvency and habitual indebtedness.

24. Contd..
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 Unauthorized communication of official
documents or information.
 Approach to member of assembly.
 Management of news paper or periodical.
 Radio broadcasts or television progammes and
communication to the press-allowed if its not
likely to jeopardize the security of Pakistan, or
friendly relations with foreign states or to offend
public order, or to amount to contempt of court,
defamation or incitement to an offence.

25. Contd..
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 Propagation of sectarian creed.
 Not to express views against ideology of
Pakistan.
 Not to take part in or assist in any public
demonstration against govt. decision.
 Nepotism, favoritism and victimization.
 Publication of information and public speeches
capable of embarrassing the govt.(only technical
staff on technical subjects)

26. Contd..
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 Use of political and other influences.
 Approaching foreign missions and aid-giving
agencies-for visit of foreign countries or to elicit
offers of training facilities abroad.
 Taking part in politics and elections.

27. Code of Ethics(Ch.3 of Audit Manual)
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 Code of ethics for auditors in the public sector.
 This code of ethics for auditors in public sector
outlines the ethical precepts of civil servants in
general and the particular requirement of auditors,
including the latter's professional obligations.
 Issued by the AGP in June 2002 in line with
INTOSAI(International Organization of Supreme
Audit Institutions) code of ethics and auditing
standards.

28. Features
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 Integrity
 Independence
 Objectivity-not influenced by emotions or personal
prejudices
 Confidentiality
 Competence
 Credibility
 Confidence

29. Contd..
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 Trust
 Impartiality
 Political neutrality
 Conflict of interests(relations,gifts, using
official position for private gains etc)
 Professional development
 Professional secrecy

30. Negative behavior in Govt.
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 The difficulty of coping the economic needs
because of unrealistic salary levels;
 The excessive desire for wealth and good life,
 Low moral standards;
 An administrative behavior that facilitates or
support corruption;
 Weak internal controls;
 Lack of accountability.

31. Misconduct
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 Behavior prejudicial to good order, and contrary to
govt. servant conduct rule. It includes using
extraneous influences in:
 Appointment;
 Promotion;
 Transfer;
 Punishment;
 Retirement.

32. Criminal Misconduct
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 Any gratification other than legal remuneration.
 Acceptance of valuable thing without
consideration.
 Fraudulent misappropriation.
 Abusing of position.
 Possession of primary resources or property
disproportionate to his known source of income.
 Submission of false statement of asset.

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