1. In lieuof recentcommunicationfromheadquartersregardingexpense corrections,Iwantedtotouch
base withyouabout our expectationsonexpensesfromnow goingforward. The reasonforthisis that
expense correctionsforamountsunder$1,000 fortravel/payroll correctionsandunder$5,000 for all
otherexpenses will nolongerbe processed. Therefore if somethingischargedincorrectlytoyour
budgetor the districtbudget,we justhave toeat that expense. We will all needtobe conscientious
whenwe use Targetcorporate cards,whenwe create expense reportsandwhenwe approve expenses.
There are a fewstepsI’dlike everyone totake inorderto minimizeerrorsinaccountinginthe coming
year.
1. ReviewThe Policyand Spend Correctly
Please refamiliarizeyourself withthe BestPracticesforGiftsandEvents(attached) andthe
corporate card vspurchasingcard information(below). Thiscontainsinformationonyour2013
549 budgets(when2014 budgetsa releasedIwill sendoutagain) andwhatcan be considered
recognition. Goingforwardwe will NOTbe usingthe AMEXforstore recognitionatall. The
PCard mayonlybe usedfor in-store expenses,youcannotcharge transactionstootherlocations
fromthe PCard.
2. Update Your Default ProfitCenter:
Please make sure youand EVERY ETL on yourteamgoesin to Travel and Expense toupdate your
defaultprofitcenterandcostcenterto yourstore location(thisshouldNOTdefaulttothe District
Office!). Thisisfoundunderthe Profile (last) tabunderExpense Settings –Expense Information.
You will enteryourfourdigitstore numberforthe ProfitCenterand2610+store numberforthe cost
center. You will alsoneedtocheckthat the addressinformationiscorrect. Forexample if youare
at T239, itwill looklike this:

2. 3. Create Error-Free Expense Reports& PCard Transaction Information
Your districtadminisalwayshappyto researchcorrectexpense centerinformationforyou! If
youare not sure where somethingshouldbe charged,whetherthatbe onthe PCard,
reimbursement,orthe AMEX,please call anddiscuss. WhenreviewingPCard,rememberthat
the defaultexpense centerisyour549 account – thisbudgetedaccountwill getchargedif you
don’treviewyourtransactioncorrectly.
4. Approve only Error-Free Expense Reports & PCard Transactions
Here is the trickypart. Whenan ETL/TL createsand expense reportorreviewsatransaction,
that expense comestoyouforapproval. Ineedeveryone tobe greatexpensemanagersinthis
respect. Neverapprove atransactionif youdon’tknow if it ischargedcorrectly! Remember,
whenindoubt,reachout to your districtadmin! Anexpensereportcaneasilybe sentbackto a
teammemberif itisn’tallocatedtothe correct department,andyoucan update expense
informationinPCardtoreflectthe rightaccount before approvingyourself. Iwill alwaysbe
available toassistwiththiswhenyouhave questions,howeverIdoask that youprocess
expensesinatimelymannersothatthe riskof collectinglate feesisminimized.