Fico t codes with description

Vendor Payment Entry in SAP - T Code - F-48
DOWN PAYMENT
Post Vendor Down Payment Request in SAP
Down payment to be made to a vendor.
T Code:- F-48
Business Process Description Overview
You can post a vendor down payment whether or not you have previously
created a down payment request. Creating a down payment request is an
optional step and is simply a noted credit entry against the vendor (not
included as a financial posting) that is covered in another BPP. Note
that when the vendor invoice is eventually posted you should use the Clear
Vendor Down Payment transaction (f-54) to ensure that the invoice credit
will offset the proper down payment debit and the result will be cleared
without the risk of double payment.
To post a down payment made in cases where a down payment request has been
issued, you select the down payment request when you post the down
payment. The system then only needs the data in the initial screen to make
the posting. These include the vendor's account number, the bank account
number, and the special G/L indicator. The system takes all other data,
such as amount or tax code, from the down payment request. If you need to
make any further specifications, the system offers you the down payment
line item, after you have selected the post function, so that you can make
any necessary corrections.
To post a down payment made without reference to a down payment request,
you post the down payment directly. You supply all the necessary data
including the vendor's account number, the bank account number, the
special G/L indicator, and the amount.
Input - Required Fields Comments
Document Date Date of the down payment
Document Type Defaults to KZ
Company Code 1000 (Your Company Code)
Posting Date Defaults to the system date
Currency Enter Currency type – system defaults to INR
Special G/L Indicator Indicates the alternative reconciliation
account to be used
Vendor Account Vendor’s account number
Bank Account The G/L Cash / Bank account to be credited

Amount The amount of the down payment
Output - Results Comments
A down payment is
generated and its document
number is displayed
Procedural Steps
1.1.Access the Post Vendor Down Payment transaction by:
Via Menus Accounting -> Financial Accounting -
> Accounts Payable ->
Document Entry -> Down Payment -> Down
Payment
Via Transaction Code F-48
1.2. On the screen ―Post Vendor Down Payment: Header Data‖, enter
information in the fields as specified in the table below:-
Field Description R/O
/C
User Action and
Values
Comments
Document Date Date
original
document was
issued
R Enter appropriate
date
Doc. Type Document
Type
Will default to KZ
Company Code Company code
ID
R 1000 (Your Company
Code)
Will default
if previously
entered.
Posting Date Effective
date of
posting in
the ledgers.
R Accept default or
specify another date
Will default
to current
date.
Currency/Rate Payment
currency
R INR Will default
if previously
entered.
Vendor Account Vendor
Account
Number
R Enter the
Vendor’s
Account Code
KLB005
Special G/L
Indicator
Indicator
which
identifies a
special G/L
transaction
R
Spl GL Indicators
For all line
items in
customer or
vendor
accounts that
are updated

to an
alternative
reconciliatio
n account in
the general
ledger, the
special G/L
indicator
determines
which account
is to be
selected.
This account
will be
debited along
with the
vendor
account.
Bank Account
Number
Account to
be credited
R Enter appropriate
account through
which the payment is
made
GL account
number for
bank account
Business Area To Which
Business
Area This
Transaction
Belongs To
R
Amount Amount of
the total
down payment
R Enter the proper
amount to be
credited
1.3. Select the New Item button
Enter the amount to be debited to the vendor account (and the reconciliation
account).
To enter further items for this vendor, then select Edit -> New item. This will
generate multiple down payments as separate line items on this vendor‘s account.
Enter The Section Code and Business Area .
Press Enter.
Enter Tax Code applicable for this type of vendor in the sub-menu coming after
1.4. Select the Document Overview icon or select Document/Simulate to review
your entry prior to posting.
1.5. Select Document -> Post or click on the Save icon to post the down
payment.

The system now posts the down payment debit amount (in either one or multiple line
items) to the vendor account and the Special G/L account, and will credit the bank
account.
If additional postings, such as tax or cash discount, are necessary, they are carried
out automatically by the system.
The system automatically marks the selected down payment request noted items as cleared.
After posting 15,000/- advance (Down) payment of vendor then invoice received from
Vendor of suppose that Rs 25000/-
After filling of all criteria as display below then go to withholding tax button,
After displaying withholding tax format then erase payment tax such as E3,I3 & S3, and put
figure of rest of basic bill amount on ―w/tax base FC‖ column as given below such as 15000
advance 25000 invoice amount then rest amount is 10000/-, Basic Surcharg -200 & Basic
education Cess -220 amount. Then simulate>Post.
You might also like:
Post Customer Down Payment in SAP T Code - F-29
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SAP Gl Posting with Clearing T Code - F-04
Bank Outgoing Payment Posting In SAP Through GL Y Code - F-07
Post Incoming Payments in SAP T Code - F-28
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Posted by Maximus at 5/02/2012
Keywords: ERP (SAP), SAP - FICO User Manual

Bank Outgoing Payment Posting In SAP Through
GL Y Code - F-07
Vendor Payment through Bank GL in SAP:-
Trigger:
This process is not triggered by an event - only by utilizing the proper transaction code or
menu path.
To post a payment you make to a vendor, you would use the Outgoing payment clearing
procedure.
T Code:- F-07
Input - Required Fields Field Value/Comments
Document date
Document type
Company code
Posting date
Currency
Bank account
Value date
Account
Amount
13/6/2012
KZ – Vendor payment
1000
13/6/2012
Enter in currency (can be pre-set) - INR
103001
13/6/2012
Procedural Steps :-
1.1. Access the ―Post Outgoing Payment‖ transaction by:
Via Menus Accounting -> Financial Accounting -> General Ledger -
> Document entry -> Outgoing Payment
1.2 On the screen ―Post Outgoing Payments: Header Data‖, enter in the information from
the table below:
Field Name Description R/O/
C
User Action and Values Comments
Document
Date
Date of the document to be
applied.
R 13/6/2012
Document Shows the name of the R Defaults in as ―KZ‖ – Vendor Can be set as

type document type payment., default.
Company
code
Four-character identifier of
the company code.
R 1000 You must
pick the
company
code in which
the Vendor
account to
receive the
debit exists.
Posting date Effective date of posting in
the ledgers.
R 13/6/2012
Period Current period within the
fiscal year.
R 6
Currency/R
ate
Document currency R INR Can be set as
default.
Document
number
The system uses this
number to access the
document.
O The system will generate this
number when the document
is saved.
Translation
date
The date for determining
which exchange rate is to be
used.
O Only enter if the translation
date is not the same as the
document date.
Reference User-definable text field to
be used as a search criterion
when displaying or changing
documents.
O For example, you can enter in
the payment advice number
or the document number to
which the payment is being
applied.
Cross-CC
no.
Number of the cross-
company code transaction.
O
Doc.
Header text
Text which applies to the
entire document; not just
specific line items.
O
Trading
part. BA
Business area of the trading
partner.
O
Clearing
text
Text added to any clearing
documents created through
this transaction.
O
(Note: On Above table in column ―R/O/C‖, ―R‖ = Required, ―O‖ = Optional, ―C‖ =
Conditional)
1.3. Under the BANK DATA area:
C
Bank
account
The account number
entered here identifies the
G/L bank.
R Enter the G/L bank account
number that will be credited
by the creation of the debit
on the Vendor‘s account.
103001
Business Used for segment reporting. O Mum

area
Amount The check/payment
amount.
R 2,000
Amt.in
loc.cur.
Line item amount in the
local currency of the
company code.
O
Bank
charges
The amount of bank charges
deducted from the payment,
express in the document
currency.
O
LC bank
charges
expressed in the local
currency.
O
Value date Date that is used in bank
accounts and bank sub-
accounts.
O
Profit
center
Used for analyzing
operating results.
O
Text Freely definable field for
entering explanatory text for
the line item.
O
Allocation Additional information
reference field for the line
item.
O
1.4. Under the OPEN ITEM SELECTION area:
C
Account Account to which to apply
the payment for the open
item(s).
R Enter Vendor
Account
Number to
which the
payment
applies.
Account
type
Account type. Options
include Vendor, Customer,
Material, etc.
O Default is ―K‖ indicating
G/L account.
Change this to
reflect to
appropriate
account— Vendor
, Customer, etc.
Enter the
appropriate
a/c type. i. e.
K = Vendor
Special G/L
ind
Only check if clearing an
open item that has a special
G/L indicator, for example,
down payments.
O
Standard
OIs
Check if only standard open
items are to be cleared.
O
Pmt advice
no.
Payment advice number. O

Other
accounts
Allows processing across
multiple accounts.
R Click on Other accounts to
add other accounts to be
processed.
The purpose
of performing
this Post with
Clearing
process is to
be able to
work with
items across
multiple
accounts.
Distribute
by age
Selects items to be cleared
automatically based on days
past due.
C Click in box to perform age-
based clearing.
Automatic
search
Indicates that the system
should try to find open
items to clear based on
clearing amount.
C This pulls together possible
open items for transfer based
on the proposed clearing
amount.
1.5. Under the ADDITIONAL SELECTIONS area:
C
A series of other document
selection criteria.
O The default selection is
‗None‘.
Click on any single selection
option.
Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue.
1.7. On the screen ―Post Outgoing Payments: Process open items‖:
Note: It is easier to process the payment if all open items are set inactive. To do so,
click the <Accounting Editing Options> pushbutton.
Under ―Open Item Processing‖, check the box for ―Selected items initially inactive‖.
To SAVE, click on the diskette icon, then green arrow back to the screen ―Post
Outgoing Payments: Process Open Items‖.
Select Open Items until the difference is zero.
Differences within tolerances will be written off to the accounts determined in
configurations of the user or user group.
Select the Res. items tab to complete processing for line items with residual items
remaining open after applying the payment.
Remaining amount, which is to be posted during clearing of a Residual Item
representing the new Accounts Payable due the Vendor.
Enter the residual item amount in the line item(s) and a reason code to coincide with
the residual item.

1.8. SAVE/Post the payment--Select the <POST> (diskette) icon—Control + S.
1.9. Return to Main Menu--Select theYellow Arrow, or press Shift + F3.
Bank Incoming Payment Posting In SAP Through GL T Code - F-06
Park Customer Invoice in SAP T Code - FB70
SAP GL Account Direct Posting T Code - F-02
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Keywords: ERP (SAP), SAP - FICO User Manual, tutorials

Post Customer Down Payment in SAP T Code - F-
29
DOWN PAYMENT
POST DOWN PAYMENT
Business Process Description Overview:-
You can post a customer down payment whether or not you have previously created a down
payment request. Creating a down payment request is an optional step.
To post a down payment received after a down payment request has been issued, you select
the down payment request when you post the down payment. The system then only needs
the data in the initial screen to make the posting. These include the customer's account
number, the bank account number, and the special G/L indicator. The system takes all other
data, such as amount or tax code, from the down payment request. If you need to make any
further specifications, the system offers you the down payment line item, after you have
selected the post function, so that you can make any necessary corrections.
To post a down payment received without a down payment request, you post the down
payment directly. You supply all the necessary data including the customer's account
number, the bank account number, and the special G/L indicator (A in Most Companies),
and the amount.
T Code:- F-29
Input - Required Fields Comments
Document date The date the original document is issued
Document type Defaults to DZ
Company code 1000
Posting Date Defaults to system date
Currency Transaction Currency – system defaults to Local Currency

Special G/L Indicator Indicates the alternative reconciliation account to be used
Customer Account Customer‘s account number
Bank Account The G/L Cash account to be debited
Amount The amount of payment
Procedural Steps
1.1. Access the Post Customer Down Payment transaction by:
Via Menus Accounting -> Financial Accounting -> Accounts Receivable -
> Document Entry -> Down Payment
-> Down Payment
To explore if other menu paths are also available:
Type ―search_sap_menu‖ in the command line and
press the green arrow.
On the following screen, type the transaction code in the
text entry box and press the green arrow.
1.2. On the screen ―Post Customer Down Payment: Header Data‖, enter information in the
fields as specified in the table below:
Field Description R/O/
C
Document Date Date original
document was
issued
R 01.06.12
Doc. Type Document Type R Will default to ―DZ‖
ID
R 1000 Will default if
previously
entered.
Posting Date Effective date of
posting in the
ledgers.
R 01.06.12 Will default to
current date.
Currency/Rate Payment
currency. Can be
entered as a
code or a rate
R INR Will default if
previously
entered. OR Picks
up from the rate
table
Customer:
Customer Account R Enter the customer

account number
Target Special G/L Ind Indicator which
identifies a
special G/L
transaction
R Drill down menu
available.
If the system does
not allow this
posting then go to
T-code : F-21
Bank:
Bank Account Number R Enter Bank GL account
number
GL account
number for bank
account
Amount Amount of down
payment
R Enter Amount of down
payment made
Bank Charges O Bank charges if any
Vendor Payment Entry in SAP - T Code - F-48
LinkWithin

GL Posting with clearing in SAP
Trigger:
menu path.
Business Process Description Overview :-
Using the posting with clearing function, you enter document line items and then select the
open items that are to be cleared. Once the total amount of selected open items equals the
amount of entered line items, the system clears the open items by creating one or more
offsetting entries.
There are three functions you can choose from for posting with clearing. The one basic
function can be used for any type of business transaction in which items need to be posted
and cleared simultaneously. The two other functions are specially designed for incoming
and outgoing payments.
Options in Clearing Open Items:
You can :-
Clear several accounts and account types
Clear items in any currency
Post differences that result from assigning items to each other
Enter any number of line items (for example, bank charges)
G/L accounts are assigned only a debit and credit posting key: 40 (debit posting) and 50
(credit posting). No further distinction is made for the posting keys for G/L accounts.
T Code:- F-04
Input - Required Fields Field Value/Comments
Document date Date of document – this is the date of document creation.
Document type 2-digit code assigned to the original document - * Defaults to
‗SA‘ – G/L Account Document
Company code 2-digit company code
Currency Enter Currency
Account G/L account to be debited.
Account G/L account to be credited.
Clear debits and credits from
across multiple accounts.

Tips and Tricks :-
For today‘s date, use the keystrokes F4 followed by F2 instead of using the drop-
down calendar feature.
For setting user-specific editing defaults, set your Editing Options and User
Parameters to default in the desired company code, currency and line layouts
Procedural Steps:-
1.1. Access transaction by:
Via Menus Accounting -> Financial Accounting -> General Ledger ->
Document Entry -> Post with Clearing
1.2. On screen ―Post with Clearing: Header data‖, enter the following information:
Field
Name
Description R/O/C User Action and Values Comments
Document
date
Enter in the document date. R Enter in the date manually,
use pull-down calendar, or
use the F4-F2 shortcut.
Posting
date
The date of posting. R Defaults in as today‘s date.
Document
type
2 char identifier for the type
of document being created.
R Defaults in as ‗SA‘ – G/L
account document.
Period 2 char identifier used
indicate the period in which
the posting will be placed.
R This defaults in as the period
in which the posting date
falls. If you wish to have the
posting land in a ―special
period‖ at the end of the year,
then specify the period in this
field.
Company
code
Up to 4 char identifier for
the company in which the
posting will occur.
R This field can have a value
that defaults in from the User
Parameters settings.
1000
Currency/r
ate
Currency in which the
document is posted.
R This field can have a value
that defaults in from the User
Parameter settings.
Document
number
document.
O They system will generate this
number when the document
is saved.
Translatio
n date
used.
C Only enter if the translation
document date.
Reference Field allocated to any extra
numeric or name identifiers.
O Can be used to contain
external document reference
numbers. This is helpful as

an additional document
search criterion, and can be
used in correspondence
printing.
Doc.
Header
text
Text used to describe the
entire document for future
search and reference.
O Type in a text identifier, if
necessary.
Clearing
text
this transaction.
O Enter in the reason for this
posting. For example,
payments transfer or item
transfer.
Transactio
n to be
processed
The transaction type which
you intend to perform.
R* * You must select one of the
four possible transaction
types. The default for the F-
04 transaction is ―Incoming
payment‖. This is the desired
transaction selection for this
procedure.
Posting
key
Two-digit numeric key that
determines the way line
items are posted.
R For the F-04 transaction, use
posting key 40 – debit
posting.
Account G/L Account R Enter the G/L account to be
debited.
1.3. Press the <CHOOSE OPEN ITEMS> pushbutton to continue.
On screen ―Post with Clearing: Add GL account item‖, enter the amount of the Outgoing
payment, then press the <CHOOSE OPEN ITEMS> pushbutton to continue.
On screen ―Post with Clearing: Select open items‖, enter the information as specified in the
table below:
Field
Name
Company
code
posting will occur.
R This field value defaults in
from the initial entry screen.
Account Enter the G/L account. R Enter in the G/L account
number from which you will
clear an item.
Account
type
One-digit identifier for the
type of account that you are
working with.
R The system will default in the
value ‗S‘ for G/L accounts.
Special
G/L ind
Special G/L item indicator,
which determines what
special G/L items will be
included in the clearing
procedure.
O If no Special G/L items are
involved, leave this field
blank.
Normal OI Indicates that only standard
open items are to be taken
into consideration during
R If no special G/L items are
considered, you should click
on this normal OI box.

clearing.
Payment
advice
number
Key of a payment advice for
which accompanying open
items are to be processed.
O Enter a payment advice
number here if you wish to
process only one specific
advice document. An entry
here causes the system to
ignore any other additional
selections made.
Additional
selections
selection criteria.
C The default selection is
‗None‘.
option.
Other
accounts
multiple accounts.
R/O Click on ―Other accounts‖ to
add additional accounts to be
processed.
The purpose of
performing
this Post with
Clearing
process is to
be able to
work with
items across
multiple
accounts.
Distribute
by age
past due.
based clearing.
Automatic
search
clearing amount.
amount.
Conditional)
1.4. Click the <PROCESS OPEN ITEMS> pushbutton to continue.
Note: If you checked the ―Other accounts‖ box on the screen ―Post with Clearing: Select
opens items‖, a pop-up box will appear, in which you must enter the following information:
1.4.1. Additional Accounts: Displays screen for addition of more accounts
to be viewed in processing. You must enter in the account number, the account type, the
company code, and click the select open items button. Clicking the Other accounts button at
the bottom of this screen will give you space to enter more accounts, if necessary.
Press the <CONTINUE> button in any of these screens to proceed to the main open item
processing screen.
1.5. On the screen ―Post with Clearing: Process open items‖: This screen contains items from
all of the accounts that you selected. Double-click on the dollar amount field of the items to
be matched and cleared.

1.5.1. As you select each item from the list of open items (double-click), the total
amount will appear in the ―Allocated‖ field.
1.5.2. Note: To make selection easier from the open items list if you are processing
items from multiple accounts (Other accounts button), follow the menu path:
Settings -> Line Layout to select the variant ―Account Number/Company
code‖.
1.5.3. If you have a perfect match between the debit and credit item amounts
selected from across the accounts, the net amount in the ―Allocated‖ field will be zero.
Click on the <POST> (diskette) icon to clear the items.
Then simulate
1.6. SAVE/Select the <POST> (diskette) icon—Control + S.
The documents are cleared from the various accounts.
1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.
LinkWithin

Bank Incoming Payment Posting In SAP Through
GL T Code - F-06
Customers' Payment Bank Receipt Posting In SAP
This transaction is used to process incoming payments.
The system offers a number of options for applying payments including:
Incoming payment
Outgoing payment
Credit memo or debit memo
Transfer postings
To post incoming payments and clear open items
Enter a clearing document header (including bank and customer information)
Select a clearing transaction
Enter a line item (optional)
Choose the open items which you want to clear
Process the open items selected
Post the clearing document
T Code :- F-06
Input - Required Fields Field Value / Comments
Document Date 13.06.2012
Document Type Defaults to DZ
Company Code 1000
Currency INR
Account (Bank data) GL to be debited
Amount (Cash received)
Account (Open Item Selection)
Procedural Steps
1.1. Access ―Posting an Incoming Payment‖ by:
Via Menus Accounting -> Financial accounting -> General Ledger -

> Document Entry -> Incoming payment
1.2. On screen ―Post Incoming Payments: Header Data‖, enter the information in the fields
as specified in the table below:
Field
Name
Description R/O/
C
Document
Date
Payment date R 13/06/2012
Doc. Type Document Type R DZ Defaults to
DZ
Company
Code
Company code ID. R 1000
Posting
date
Effective date of posting in
the ledgers.
R 13/06/2012
fiscal year.
O 3 Will default
to current
period
based on
posting
date
Currency/r
ate
Payment currency. R INR
Document
number
document.
The system will generate this
number when the document is
saved
Translatio
n dte
Translation date – the date
for determining which
exchange rate is to be used.
C Only enter if the
translation date is not the
same as the document
date.
Reference Freely definable field to be
used as a search criterion
documents.
O
Cross-CC
no.
O
Doc.
Header
text
for specific line items.
O
Trading
part.BA
partner.
O
Clearing
text
O
(Note: On above table, in column ―R/O/C‖; ―R‖ = Required, ―O‖ = Optional, ―C‖ =
Conditional)

Field
Name
Description R/O/
C
Account GL Bank account to debit. R 103009
Business
area
Used for segment reporting. O MUM
amount.
R 5000
Amt.in loc.
Cur.
company code.
O INR
Amount The amount of the charges
that the bank deducted from
the payment amount.
O
LC bank
charges
currency.
O
Value date O
Profit
center
Used for analyzing
operating results.
O
the line item.
O
item.
O
Field
Name
Description R/O/
C
item(s).
R AGA126
Account
type
Material, etc.
O Default is ―D‖ indicating
G/L account
Other
accounts
Select if clearing across
several accounts or across
several company codes.
O
Special
G/L ind
down payments.
O
Standard
OIs
O
Pmt advice Payment advice number. O

no.
Distribute
by age
Open items are
automatically selected based
according to their number of
days in arrears.
O
Automatic
search
The system automatically
searches open items that
correspond to payment
amount.
O
Conditional)
Field
Name
Description R/O/
C
Addition
al
selection
s:
Further criteria for limiting
open item selection.
O
Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton.
Note: It is easier to apply the payment if all open items are set inactive.
To do so, click the <Editing Options> pushbutton—Ctrl + F4. Under ―Open Item
Processing‖, check the box for ‗Selected items initially inactive.‘
To SAVE, click on the diskette icon, then green arrow back to the screen ―Post
Incoming Payments: Process Open Items‖.
Select open items until the difference is zero. Differences within tolerances will be
written off to the accounts determined in configurations of the user or user group.
Select the Res. items tab to complete processing for line items with residual items
Enter the residual item amount in the line item(s) and a Reason Code to coincide
with the residual item.
1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.

How to Clear Down Payment for Customer in SAP T code - F-39
LinkWithin

Posting Incoming Payment
The system offers a number of options for applying customer and vendor payments
including:
Incoming payment
Outgoing payment
Transfer postings
To post incoming payments and clear open items.
T Code :- F-28
Document Date Document date of the entry.
Document Type Defaults to DZ
Company Code 1000
Currency Your Local Currency
Account (Bank data) GL cash account to debit.
Amount (Cash received)
Account (Open Item Selection) Customer account
A listing of unpaid items appears
1.1. Access ―Posting an Incoming Payment‖ by:
Via Menus Accounting -> Financial accounting -> Accounts receivable -
> Document Entry -> Incoming payment
Accounting -> Real Estate Management -> Real Estate
General Contract -> Postings -> Customer Menu ->

Document Entry -> Incoming Payment
1.2 On the screen ―Post Incoming Payments: Header Data‖, enter in the information from
the table below:
C
Document
Date
Date of the document to be
applied.
R Enter the date of the posting.
Document
type
Shows the name of the
document type
R Defaults in as ―DZ‖ Can be set as
default.
Company
code
Four-character identifier of
the company code.
R Enter in the company code
Can default in a value based
upon settings in User
Parameters.
You must
pick the
company
code in which
the
customer
account to
receive the
Credit exists.
Posting date Effective date of posting in
the ledgers.
R Defaults in as today‘s date.
fiscal year.
R Defaults in based on the
posting date.
Currency/R
ate
Document currency R Enter in the document
currency.
Can be set as
default.
Document
number
document.
O The system will generate
this number when the
document is saved.
Do not enter
a document
number
Translation
date
used.
O Only enter if the translation
document date.
Reference User-definable text field to
be used as a search criterion
documents.
O For example, you can enter in
the payment advice number
or the document number to
which the payment is being
applied.
Cross-CC
no.
O
Doc.
Header text
specific line items.
O
Trading
part. BA
partner.
O
Clearing
text
this transaction.
O

Conditional)
C
User Action and Values
Bank
account
The account number
entered here identifies the
G/L bank.
R Enter the G/L bank account
number that will be credited
by the creation of the debit
on the Vendor‘s account.
Business
area
Used for segment reporting. O
amount.
R Enter transaction amount in
the document currency.
Amt. in
loc.cur.
company code.
O
Bank
charges
express in the document
currency.
O
LC bank
charges
currency.
O
Value date Date that is used in bank
accounts and bank sub-
accounts.
O
Profit
center
Used for analyzing
operating results.
O
the line item.
O
item.
O
C
item(s).
R Enter Customer
Account Number to
which the payment
applies.
Account
type
O Default is ―S‖ indicating
G/L account.
Enter the
appro-

Material, etc. Change this to reflect to
appropriate
account—Customer,
Vendor, etc.
priate a/c type
. i. e. D =
Customer
Special G/L
ind
down payments.
O
Standard
OIs
O
Pmt advice
no.
Payment advice number. O
Other
accounts
multiple accounts.
R Click on Other accounts to
add other accounts to be
processed.
The purpose of
performing
this Post with
Clearing
process is to
be able to
work with
items across
multiple
accounts.
Distribute
by age
past due.
based clearing.
Automatic
search
clearing amount.
amount.
C
selection criteria.
O The default selection is
‗None‘.
option.
Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue. Either you can do
process open items or directly credit a customer account.
1.7. On the screen ―Post Incoming Payments: Process open items‖:
1. Note: It is easier to process the payment if all open items are set inactive. To do so, click
the <Editing Options> pushbutton.

2. Under ―Open Item Processing‖ in the Accounting Editing Options screen, check the
box for ―Selected items initially inactive‖.
3. To SAVE, click on the diskette icon, then green arrow back to the screen ―Post
Outgoing Payments: Process Open Items‖.
4. Select Open Items until the difference is zero.
5. Differences within tolerances will be written off to the accounts determined in
configurations of the user or user group.
6. Select the Res. items tab to complete processing for line items with residual items
7. Remaining amount, which is to be posted during clearing of a Residual Item representing
the new Accounts Receivable due from the Customer.
8. Enter the residual item amount in the line item(s) and a reason code to coincide with the
residual item.
1.9. Return to Main Menu--Select theñ Yellow Arrow, or press Shift + F3.
The result of this step is the posting of the payment from a customer.

Park Customer Invoice
To create a customer invoice when the SD (Sales and Distribution) module has not been
used to initiate and fill a sales order, with subsequent generation of the customer invoice.
SAP adheres to the ―document principle‖ which means that each posting is stored in the
form of a document. Each document is composed of a document header and line items.
Each posting, or document, must have at least the following information: document and
posting dates, document type, company code, currency, posting keys, account numbers, and
amounts. In order to post a document,
It must balance: the debit amounts must equal the credit amounts. Required fields are
prompted and validated during invoice entry.
T Code:- FB70
Procedural Steps
Via Menus Accounting -> Financial Accounting -> Accounts Receivable -
> Document Entry -> Invoice
Via Transaction Code FB70
1.2. On screen ―Customer invoice Enter: Basic data‖ tab, enter the following information:
Field
Name
Description R/O/
C
Company
code
posting will occur.
R 1000
This field can have a value
default in from the User
Parameters settings.
An
orgarnizationa
l unit within
financial
accounting.
Customer
(Number)
The customer number to be
invoiced.
R 10000
Enter relative customer
number.
Invoice
date
Enter in the document date. R Enter in the date manually,
use pull-down calendar, or use
the F4-F2 shortcut.
Posting
date
The date of posting. R Defaults in as today‘s date.
Reference Field allocated to any extra
numeric or name identifiers.
O Can be used to contain
external document reference

Field
Name
Description R/O/
C
numbers. This is helpful as an
additional document search
criterion, and can be used in
correspondence printing.
Cross-CC
no.
(Cross-
Comp-
any Code
No.)
A common transaction
number indicates that
documents across company
codes belong together
logically.
O System will
automatically
assign if user
does not
specify an
entry.
Amount Amount to be debited on the
customer‘s account.
R 2500
Enter the amount of the
invoice.
Currency A medium of exchange in
current use within a
particular country. Utilize
the currency drop-down key
for the curren-
cies defined to the system.
R INR
Select/Enter the relative
currency.
Currency field
not denoted
on the Basic
Data screen.
Calculate
tax
If you select this field, the
system cal-
culates the taxes
automatically during
simulation or posting.
O
Tax
Amount
To automatically post taxes
on sales/purchases.
O During document entry,
specify the tax amount
(providing it is known). If the
tax is distributed between
several line items with the
same tax code, specify the
total tax amount for one of
these line items.
Text Contains an explanatory text
on the line item.
O Enter an appropriate
explanation regard-
ing the line item.
Conditional)
Note: Scroll-down to the Items area below the ―Basic Data‖ screen.
Field Name Description R/O/C User Action and Values Comments
GL Account The number of the G/L
account to which the
transaction will be posted.
R 100001
D/C Debit or credit indicator. R CREDIT

Doc.
Currency
Amount
The amount for the credit
entry of this transaction. .
R 25000
Tax code Represents a tax category
used by tax authorities for
tax returns. The tax rate
calculation rules and
further features are stored
in a table for each tax code.
Note: The tax calculation
rules are defined in the
Impliementation Guide:
· Cross-Application
Components
à Financial Accounting -
> FA Global Settings ->
Tax on Sales/Purchases
-> Posting -> Define Tax
Accounts, Assign Tax
Code fon Non-Tax, etc.
R For tax-exempt or non-
taxable transact-ons, use tax
codes with a 0-percentage
rate if the corresponding
transactions
are to be displayed in the tax
returns.
Note: If tax
rates
are changed by
the state, the
new tax codes
must be de-
fined.
However, the
old codes with
the old tax
rates must
remain in the
system until no
more open
items that use
this tax code
exist.
Tax
jurisdictn
Code
The tax jurisdiction is used
for deter-mining the tax
rates in the USA. It de-
fines to which tax
authorities you must pay
your taxes.
R The tax
jurisdiction
is always the
city to which
the goods are
supplied.
Assignment
no.
The assignment number is
an addit-ional information
reference field in the line
item enabling the system
to dis-play the account line
items sorted according to
the content of this field.
O The layout
rules
for the
assignment
number field
are defined in
the Imple-
mentation
Guide (IMG)
under Deter-
mine
Standard
Sorting for
Line Items.
Value Date The value date is used in
bank acccounts and bank
sub-accounts.
O
Text An explanatory text for a
line item.
O
Company
Code
The company code is an
organizat-ional unit within
financial accounting.
R The smallest
organ-
izational unit
for which a
complete self-
contained set
of accounts can

be drawn up
for pur-poses
of external
reporting.
Trading
Partner
Trading Partner- Company
ID, stand-ard for the whole
group.
O
Business
Area
A unit in an enterprise,
grouping pro-duct and
market combinations as
homogeneously as possible
for the purpose of
developing unified busi-
ness policy.
O 1001
Partner
Busi-ness
Area
This field contains the
business area of the
trading partner combined
with the business area to
which the post-ing is
made. A sender/receiver
rela-tionship exists in each
line item.
O This
relationship
en-ables the
eliminat-
tion of IC sales
at business
area level
within business
area
consolidation.
Cost Center Cost Center number O
Order Sales order number O
Fin. Budget
Item
Financial budget item
assigns a line item to a
transaction type in the cash
flow statement.
O Specify in the
G/L account
master record.
Sales Order The document number for
the sales order.
O
Item in sales
order
Line item in the sales
document number.
O
Sched line
item in sales
order
The schedule item from the
sales document.
O
Plnt The plant number. O
Purchase
Doc.
The document number for
the purchasing document.
O
Purchase
docu-ment
item no.
Specifies the number that
uniquely identifies an item
of a purchasing document.
O
Partner
profit ctr
Partner profit center O
Funds
Center
The number of the funds
center used during
budgeting.
O
Commitment
Itm
The commitment item
used during budgeting.
O
Fund Funds identifier--if you O

assign the budget to a
fund, you can obtain a
detailed list of the amounts
involved.
Profit.
segment
O Specify the details there.
About speed, location, etc
Press ! to get
the fields
Cost Object Cost objects are the activity
units of business whose
costs are assigned based on
the cost origins. The R/3
System distinguishes
between the following
types of cost objects:
· Cost objects represented
by a cost object ID
· Cost objects represented
by objects from other
components, such as
production orders or sales
order items.
O
Network Network number used for
account assignment.
O
Transaction
no.
Determines in which order
the oper- ations a sequence
is carried out.
O
Qty The portion of the total
purchase order quantity
that you want to assign to
this account assignment
item.
C Enter relative portion of the
purchase order that is
assigned to this particular
account assignment.
Enables the
user to split the
purchase
orders on an
item and line
item basis.
Base
quantity unit
Unit of measure in which
stocks of the material are
managed.
O All quantities
entered in
other units are
converted by
the system into
the base unit of
measurement.
Activity Type Describes the activity
produced by a cost center
and are measured in units
of time or quantity.
O
Personnel
no.
Personnel number O
Trans. type Transaction types are used
to show the historical
development of a finan-cial
statement item as follows
· Open bal translation
differences
· Acquisitions
· Retirements, etc.
O This could be
used to dentify
stocks of
a material
subject to split
valuation.

Material Material number from
material master.
O
Material
valuatn type
Uniquely identifies
separately valued stocks of
material--the valuation
types allowed for a
material are determined
by the valuation category.
O
Earmarked
funds
Reserve a budget for
expected out-goings and
incomings. If the docu-
ment is earmarked for
funds, the FM account
assignment is copied to the
document, the funds are
DZoken down.
O This correlates
to the FM
Module.
Earmarked
funds:
Docu-ment
Item
Document number for
earmarked funds.
O
Functional
area
Use in profit and loss
statement using the cost-
of-sales accounting
method.
O
Business
proc.
Business process is a
procedure within an
enterprise that use
resources and can involve
activities from a number of
different cost centers in a
controlling area.
O
Business
entity
Means of forming coherent
groups of individual real
estate objects depending
on their purpose and/or
geographical location.
O
Building
number
Basis on which rooms or
areas are rented.
O
Property no. Land in real estate
transaction.
O
Rental unit Spatial unit on the basis
real estate is rented.
O
Rental
Agrmnt
Tenant/landlord contract O
Service
Charge Key
Service Charge key
describes the type of costs
due on a Real Estate object
differentiating between the
following:
· Allocable service charge
keys: in the settlement,
these costs can be
O This relates to
the
IS-RE module,
and the
allocation of
costs to the
tenants:
· Fuel

apportioned to the tenant
as service charges.
· Non-allocable service
charge
keys: are costs that cannot
be apportioned to the
tenant.
· Water
· Taxes, etc.
Settlement
unit
Service charge settlement O
Val date Reference date for a
settlement period for
invoice account
assignment
O
Man cont. Management contract
number
O The system fills
this field with
the contract
number if it
exists.
Contr. No. Real estate contract
number.
O
Conditional)
1.4. Click the DETAILS tab.
1.6.1 Enter the information as specified on the table below:
Assignment
No.
The allocation number can
be either user- or system-
defined. It provides another
number field for open item
selection.
O Can be a combination of
internal system values, or
may contain external user-
defined values (such as,
purchase order number)
HeadText A user-defined text field
which can be used further in
document selection.
O Nothing is required here, but
text may be useful in locating
documents in the system.
Bus. Area An organizational unit to
which transactions can be
assigned for external
reporting purposes.
O 1001
Business areas are used in
external segment reporting
across company codes based
on the
significant fields of operation
(for example, product lines)
of a business enterprise.
Tr.part.BA Business area of the trading
partner. There is a sender/
receiver relationship in each
line item. This relationship
enables the elimination of
intercompany sales at
O

business area within
consolidation.
Contract The unique number that
identifies a contract--loan,
lease-out, etc. The con-tract
number can be assigned
either externally by the
user or internally by the
system.
O
Flow type The flow type classifies a
flow in the cash flow. A
flow changes an ac-counting
item--position item,
expense or income, and so
on.
Flow type can
be used in
connection
with a
financial
transaction if
you have
assigned the
flow type to
the cor-
responding
product type
in the IMG.
Int. block Indicator stating that the
item is not included during
another interest calculation.
O The reasons
are defined in
the IMG.
1.5. Press the Payment tab.
Field
Name
Bline date Baseline date for due date
and payment term
calculation.
R This defaults in as today‘s
date, but may be changed in
order to change the payment
date calculations.
Discount Cash discount amount in
document currency.
O
Disc. Base Amount eligible for cash
discount.
O
Pmnt meth Payment method with which
this item is to be paid. Will
default from master record
unless you enter a value
here.
O
Inv. Ref Number of the invoice the
transaction belongs to.
O
Pmnt
terms
Customer payment terms,
which can assign either an
immediate payment status
or a series of, key dates
before which payment
discounts are earned.
R
The payment terms are
defaulted in from the
Customer Master Record.
They may be changed on a
document during entry – a
warning message will appear

which informs the user that
the terms have been changed
(for this document only).
Pmnt
meth.
Payment method with which
this item is to be paid. If a
payment method is
entered, then only this
payment meth-od can be
used in automatic payment
transactions.
O
Pmnt block Block placed in this
document to prevent
automatic payment from
occuring.
O Place this block on if a
document is under review.
PmntCurrc
y
Currency for automatic
payment
O
Pmnt/c
amnt
Amount in Payment in
Currency
O
Inv. ref. This field contains the
number of the partner
document for line items,
which are related to another
line item. This field is used
for:
· Credit memos which
refer to a particular invoice
item
· Subsequent invoices for
an invoice item
· Partial for an invoice item
· Partial clearings of down
payments
O
Part. bank A key utilized to enter the
line item to specify, which
business partner's bank the
system should be used.
O
House
bank
All bank data is determined
by this key.
O
1.7. Once all required fields have been filled, post the invoice by clicking on the SAVE
button.
A message will appear at the bottom that the document has been created and a system-
generated number will be attributed to that document.
NOTE: Optional functions which can be performed before posting/saving the document.
Simulating the Posting: Select SIMULATE Button. This optional step will create any
automatically generated document lines such as inter-company entries and allow you
to view them before posting.
Park the document: Select the PARK button--this will park the document, NOT post
it, and the document can be retrieved for future reference.

How to Clear Down Payment for Customer in SAP
T code - F-39
Clear Customer Down Payment in SAP
You can clear the down payment with the closing invoice by either:
Transferring the down payment to the receivables account and taking account of this
transfer when posting the payment, or
Directly clearing the down payment with the invoice when the incoming payment is
made
You can carry out both procedures manually or automatically using the accounts payable
payment program.
T Code :- F-39
Document Date Document Entry Date
Document Type Defaults to ―DA‖
Company Code 1000
Posting Date Effective date
Currency Document Currency
Customer Account Number 10000 (Customer Code)
Output – Results Comments
The system will return a document
number for the cleared Customer
down payment.
Procedural Steps
1.1. Access the ―Clear Customer Down Payments‖ transaction by:
Via Menus Node Transaction code Text
Nodes F-39 Clearing
Preceding node Down payment
Preceding node Document entry
Preceding node Accounts Receivable
Preceding node Financial Accounting
Preceding node Accounting

1.2. On the ―Clear Customer Down Payment: Header Data‖ screen, enter information in the
fields specified in the table below:
Then Save
Document Date Document Entry Date R Enter the Document Date
Document
Type
Document type that the
transaction will post as
R Defaults to ―DA‖
Company Code Financial company code R 1000
Posting Date Effective date R Defaults to current date
Period Enter the fiscal period R The proper period will
default for the entered
posting date
Currency/rate Document Currency R Enter desired currency if
different than the
defaulting currency
Reference Enter the reference
document number
O Reference document
number contains the
document number for
customer/Customer
Doc. header
text
Enter document header
explanations or notes
O Utilize this field according
to your company‘s
established procedures
Customer
Account
Number
Enter the account
number for Customer
R Enter the proper
Customer account number
for which the down
payment to be cleared. Eg.
ABC121
Relevant
Invoice
Enter the number of the
invoice the transaction
belongs to
O You may leave this field
blank to select from all
down payments for this
Customer or can give a
particular invoice as
reference to which the
down payment has to be
cleared.
Line Item Enter the relevant line
item
O You may leave this field
blank to select an item
from the screen that
follows
Fiscal Year Enter the relevant Fiscal
Year
O Enter the Fiscal Year.
Assignment The assignment number O You can either enter the The program

is an additional
information reference
field in the line item.
field contents manually, or
have the system define
them automatically in the
master record via the sort
key field.
can display the
account line
items sorted
according to the
content of this
field.
Text Contains an explanatory
text on the line item.
O Enter a text manually or
transfer a standard text.
To transfer a standard text
you enter the
corresponding text
variable with a prefixed
equals sign (=XXXX).
Texts with an
asterisk at the
first position
are transferred
into the line
item list for the
correspondence,
for example, in
dunning letters
or payment
confirmations.
It is a
requirement,
that the field
"Segment text"
is present in the
form for the
correspondence.
Note: In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ = Conditional
Select the Process Down Payments button to proceed.
1.4. On the screen ―Clear Customer Down Payment: Choose Down Payments‖, choose the
down payments to be cleared by clicking the checkbox to the left of the item.
1.5. After the item(s) is selected, access the menu path Document -> Simulate to review the
accounting document.
1.6. On the screen ―Clear Customer Down Payment: Display Overview‖, review the
highlighted accounting document for missing or incorrect information. To edit, double click
on the line item.
1.7. Once the document is reviewed, post the document by clicking on the Save icon.
NOTES: The system will return a document number for the cleared Customer down
payment.

Post Outgoing Payment in SAP T Code - F-53
PAYMENTS
Post Out Going Payment
Manual payment on an existing vendor invoice.
This is a posting for those checks that are created manually (outside the SAP
R/3 system, perhaps typed or hand-written). A check will not be generated in
R/3 but the vendor and cash accounts will be updated appropriately.
T Code :- F-53
Document Date Enter Document Date
Document type This transaction defaults to BP
Company Code Enter company code 1000
Posting Date Defaults as the system date
Currency Enter currency type INR
Bank account Bank G/L account for check to debit
Amount Amount to be paid
Value Date The value date is used in bank accounts and bank sub-
accounts
Vendor Vendor Account number

Creation of a journal entry for
vendor payment
Tips and Tricks
Vendors and Customers use the same process.
PROCEDURAL STEPS
1.1. Access the ―Create Manual Vendor Payment - Manual Check‖ transaction
by:
Nodes F-53 Post
Preceding node Outgoing payment
Preceding node Accounts Payable
Nodes F-53 Post
Preceding node Vendor menu
Preceding node Postings
Preceding node Real estate general

contract
Preceding node Real Estate
Management
Nodes F-53 Outgoing payments
contract
Management
1.2. On the screen ―Post Outgoing Payments: Header Data‖ enter information
in the fields as specified in the table below:
Document
Date
Date of the document. R Enter date desired on
the check
Document
Type
Classifies the
accounting document
R Will default to ―KZ‖
Company
Code
Organizational Unit R 1000
Posting Date Date that determines
the period to which
the posting will occur
R Will default to current
date
Currency/rate Currency that the
transaction will post
R Default is the local
currency for the

under company code INR
Account
(Bank data)
G/L cash/checking
account to be used.
R Enter the proper cash /
Bank account
Amount The payment amount. R Enter desired payment
amount
Value Date R Will default to current
date
Account
(Vendor)
The vendor account
number
R Enter Vendor Account Drill down
menu
available
Account Type Type of account R Default is ‗K‘ for
vendor
Reference Field used to enter
user desired text
C Can make
this a
required
field to
enhance
business
processing
Document
Header Text
Descriptive text that
applies to the
document header
O Enter any desired text
Clearing Text Additional
explanatory
information
Note:
In column ―R/O/C‖ of above table, ―R‖ = Required, ―O‖ = Optional, ―C‖ =
Conditional
1.3. Press Process Open Items button or hit the (Tick) Enter icon to proceed.
1.4. Select open items to be paid.
NOTES:

Select/deselect the appropriate items by double-clicking in the gross
amount field for the item (in some cases the system will default to all of
the items being selected).
If you need to adjust the check amount because of discounts, select the
Overview icon and double-click on the G/L account line item to edit.
Then hit the ç green arrow to go back then select Process Open Items to
continue.
You can manually remove or change the applicable cash discount.
If the difference between the amount entered on the initial screen and
the total of the items that you select doesn‘t fall within the system
defined tolerance, you must enter the amount that appears under ―Not
Assigned‖ into the field ―Difference Postings‖. This amount will be
posted back into the vendor account.
Once the amount under ―Not Assigned‖ equals zero (or falls within your
predetermined tolerance level) you may post.
1.5. When satisfied with your selections, post the payment by clicking on the
Save icon.
NOTE:
The system will return a confirmation with a document number. At this point
the vendor payment has been posted, but no check information has been
entered.
Travelling Expenses Format
Sample leave application for Office in Word
Sample Introductory Notes Format in Word / Doc
Application Form For RTGS Remittance SBI, Axis bank, IDBI Bank ICICI
Bank in Word Format
Thank You Attending Symposium
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Clear Customer Account in SAP T Code - F-32
Clear Customer Documents in SAP
Used to clear open items from one Customer account.
This function differs from posting with a clearing transaction or posting with a payment in
the following ways:
You do not need to enter a document header
You can only clear open items from one account
You can use this function to clear debits and credits that balance to zero (for example,
invoices and payments that you have already entered).
T Code :- F-32
Input - Required Fields Field Value /
Comments
See required fields under each
table below
Output – Results Comments
Customer is blocked (or cancel the
block) from posting and / or order
processing
Procedure Detail
1.1. Access Clear Customer Transaction by:
Via Menus Accounting -> Financial Accounting -> Accounts Receivable
-> Account -> Clear
1.2. On screen ―Clear Customer: Header Data‖ Screen, enter information in the fields as
specified in the below table:
Field Name Description R/O/C User Action and Values

Account Customer Account
Number
R Enter the Customer account
number to clear or select
from the Drop Down Menu.
Company Code Enter the company code R 1000
Clearing Date R Defaults to current date
Currency R Defaults to local currency
Period Defaults by system
Open item
selection
- Normal OI
- Special G/L indicator R
Select to clear the Open item
of Normal GL or the Special
GL
Additional
selections
O
Additional selections can be
specified
Conditional)
Select process open items to activate the necessary open items to clear.
1.3. On screen ―Clear Customer: Process Open Items‖ Screen, specify which open items to
select.
To Display the open items for processing, double-click on the line item. Use the
green arrow to go back to the process open items screen.
Process the open items by choosing and then activating the necessary open items. To
Select an open item, place the cursor on the line item and click the Select item icon.
Note: Processing is the last step before posting a clearing document. The system takes
tolerances, which are acceptable payment differences, into account when posting clearing
documents. Depending on your system configuration, the system posts small differences
between debits and credits to an account for underpayment or overpayment. Your system
administrator defines the limit of acceptable underpayment or overpayment. See Payment
Differences for more details. In general, you should try to choose and process open items so
that the debits equal the credits.
When the line item(s) you enter and the open item(s) you process have debits equal to
credits, you can post a clearing document. For example, if you enter a Customer payment for
Rs.1000, you must choose and process Customer open items that equal Rs.1000. If your
system has a 1% tolerance, then you can clear open items with a value from Rs.990 to
Rs.1010.
In processing open items, you can:
Activate or deactivate an open item
Activate or deactivate cash discount
Maintain cash discount amounts
Enter partial payments or residual items

Once the debits equal the credits, choose Account Clear. The system assigns the clearing
date and clearing document number to each open item cleared.
Note:
The Not Assigned amount shows the difference between the amount to be cleared and the
net total of the active open items selected for clearing so far.
1.3. Select the ―Save‖ icon to save the changes.
1.4. Select Yellow up Pointing Arrow or Shift F3 to return to the Main Accounts Payable
Menu.
Vendor Account Clearing in SAP T code - F-44
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Post Outgoing Payment in SAP T Code - F-53
PAYMENTS
Post Out Going Payment
Manual payment on an existing vendor invoice.
This is a posting for those checks that are created manually (outside the SAP
R/3 system, perhaps typed or hand-written). A check will not be generated in
R/3 but the vendor and cash accounts will be updated appropriately.
T Code :- F-53
Document Date Enter Document Date
Document type This transaction defaults to BP
Company Code Enter company code 1000
Posting Date Defaults as the system date
Currency Enter currency type INR
Bank account Bank G/L account for check to debit
Amount Amount to be paid
Value Date The value date is used in bank accounts and bank sub-
accounts
Vendor Vendor Account number
Creation of a journal entry for
vendor payment

Tips and Tricks
Vendors and Customers use the same process.
PROCEDURAL STEPS
1.1. Access the ―Create Manual Vendor Payment - Manual Check‖ transaction
by:
Nodes F-53 Post
Preceding node Accounts Payable
Nodes F-53 Post
Preceding node Vendor menu
contract
Management

Nodes F-53 Outgoing payments
contract
Management
1.2. On the screen ―Post Outgoing Payments: Header Data‖ enter information
in the fields as specified in the table below:
Document
Date
Date of the document. R Enter date desired on
the check
Document
Type
Classifies the
accounting document
R Will default to ―KZ‖
Company
Code
Organizational Unit R 1000
Posting Date Date that determines
the period to which
the posting will occur
R Will default to current
date
Currency/rate Currency that the
transaction will post
under
R Default is the local
currency for the
company code INR
Account
(Bank data)
G/L cash/checking
account to be used.
R Enter the proper cash /
Bank account

Amount The payment amount. R Enter desired payment
amount
Value Date R Will default to current
date
Account
(Vendor)
The vendor account
number
R Enter Vendor Account Drill down
menu
available
Account Type Type of account R Default is ‗K‘ for
vendor
Reference Field used to enter
user desired text
C Can make
this a
required
field to
enhance
business
processing
Document
Header Text
Descriptive text that
applies to the
document header
Clearing Text Additional
explanatory
information
Note:
Conditional
1.3. Press Process Open Items button or hit the (Tick) Enter icon to proceed.
1.4. Select open items to be paid.
NOTES:
Select/deselect the appropriate items by double-clicking in the gross
amount field for the item (in some cases the system will default to all of
the items being selected).

If you need to adjust the check amount because of discounts, select the
Overview icon and double-click on the G/L account line item to edit.
Then hit the ç green arrow to go back then select Process Open Items to
continue.
You can manually remove or change the applicable cash discount.
If the difference between the amount entered on the initial screen and
the total of the items that you select doesn‘t fall within the system
defined tolerance, you must enter the amount that appears under ―Not
Assigned‖ into the field ―Difference Postings‖. This amount will be
posted back into the vendor account.
Once the amount under ―Not Assigned‖ equals zero (or falls within your
predetermined tolerance level) you may post.
1.5. When satisfied with your selections, post the payment by clicking on the
Save icon.
NOTE:
The system will return a confirmation with a document number. At this point
the vendor payment has been posted, but no check information has been
entered.
Travelling Expenses Format
Working Capital Loan Application for Banks - United Bank of India/SBI/Axis
Bank/UTI
Sample leave application for Office in Word
Application Form For RTGS Remittance SBI, Axis bank, IDBI Bank ICICI
Bank in Word Format
Clear Vendor Down Payment Request in SAP - T Code - F-54

Once the debits equal the credits, choose Account Clear. The system assigns the clearing
date and clearing document number to each open item cleared.
Note:
The Not Assigned amount shows the difference between the amount to be cleared and the
net total of the active open items selected for clearing so far.
1.3. Select the ―Save‖ icon to save the changes.
1.4. Select Yellow up Pointing Arrow or Shift F3 to return to the Main Accounts Payable
Menu.
Vendor Account Clearing in SAP T code - F-44

How to Reverse a Document in SAP T Code - FB08
Reverse Document
Trigger: An incorrect document has been entered into the system. This BPP
describes the procedures to process a reversing document entry.
Business Process Description Overview:
If you have entered an incorrect document, you can reverse it. Note that R/3
can reverse a document only if the following conditions are met:
Contains no cleared items
Contains only vendor, customer, or G/L line items
Was posted within the FI system
Contains only valid values, such as business areas, cost centers, and tax
codes
Ordinarily, you post a reversing document in the same period you posted the
original document. The period of the original document must be open to post a
reversing document. If the period is not open, you can overwrite the posting
date field with a date in an open period, such as the current period.
T Code :- FB08
Document number Document Required for reversal
Company code 1000
Fiscal year Enter Fiscal year
Reversal reason Reason for performing this reversal. Drill down
menu available
The system generates a
reversing document that will

post the proper reversing
debit and credit amounts.
Procedural Steps
Via Menus Accounting -> Financial Accounting -> General
Ledger -> Document -> Reverse -> Individual
Reversal
Accounting -> Financial Accounting -> Accounts
Payable -> Document -> Reverse -> Individual
Reversal
Accounting -> Financial Accounting -> Accounts
Receivable -> Document -> Reverse -> Individual
Reversal
Via Transaction Code FB08
1.2. On screen “Reverse Document: Header data”, enter information in the fields
as specified in the table below:
Field
Name
Description R/O/
C
Documen
t number
The document number of
the document to be
reversed
R Enter the document
number
Company
code
The company code
identifier for the
document to be reversed
R 1000 You can select
the drop down
arrow to view
a list of

available
choices
Fiscal
year
The fiscal year that the
document was created in
R Enter fiscal year
Reversal
Reason
Reason for
reversing a document
R Enter the desired
reversal reason
Select the
drop down
arrow to view
a list of
available
choices. You
can use the
standard
reason codes
or enter new
codes in
configuration.
Posting
date
If the reverse
document cannot be
posted to the same
period as the
original document,
enter the posting
date and the posting
period of the
reversing document.
O Leave blank to accept
the original
document‘s posting
date or enter the
desired posting date
You can select
the drop down
arrow to view
a calendar.
Posting
period
Effective period of
reversal posting
O Enter if different than
the original
document‘s period
Void
reason
code
Reason code for voiding
a related check payment.
This functionality can
only be used provided
the document in
O Select the drop down
arrow to view a list of
available choices.

question is an accounting
document for a check
payment.
Note:
Conditional
1.3. You can select the option ‗Display before reversal‘ to verify that the
document you chose to reverse is the correct document. You must select the <-
green arrow back to return to the previous screen to either save the reversal
entry or abort the reversing procedure.
1.4. Post the reversing document by selecting Document -> Post or click on the
Save icon. The system generates a reversing document posting the proper
reversing debit and credit amounts. You will receive a message at the bottom of
the screen stating ―Document XXXXXXXXX was posted in company code
XXXX‖.
Define Sales Document Type in SAP
Clear Vendor Down Payment Request in SAP - T Code - F-54

Bank Incoming Payment Posting In SAP Through
GL T Code - F-06
Customers' Payment Bank Receipt Posting In SAP
This transaction is used to process incoming payments.
The system offers a number of options for applying payments including:
Incoming payment
Outgoing payment
Transfer postings
To post incoming payments and clear open items
T Code :- F-06
Read more »
Posted by Maximus at 5/12/2012 0 comments

GL Posting with clearing in SAP
Trigger:
menu path.
Using the posting with clearing function, you enter document line items and then select the
open items that are to be cleared. Once the total amount of selected open items equals the
amount of entered line items, the system clears the open items by creating one or more
offsetting entries.
There are three functions you can choose from for posting with clearing. The one basic
function can be used for any type of business transaction in which items need to be posted
and cleared simultaneously. The two other functions are specially designed for incoming
and outgoing payments.
Options in Clearing Open Items:
You can :-
Clear several accounts and account types
Clear items in any currency
Post differences that result from assigning items to each other
Enter any number of line items (for example, bank charges)
G/L accounts are assigned only a debit and credit posting key: 40 (debit posting) and 50
(credit posting). No further distinction is made for the posting keys for G/L accounts.
T Code:- F-04
Read more »

Document Entry in SAP GL
Business Process Description Overview:
Every document consists of a document header and two or more line items. The document
header contains information that is valid for the whole document, such as the document
date and the document number. It also includes controlling information such as the
document type.
The line items only contain information on the particular item in question, for instance an
account number and amount. Whether any additional information is present depends on
the business transaction involved.
Following are the most critical steps involved in entering and posting a document :-
Call up the required document entry function. Bear in mind that the system offers
several functions. Each function is designed for a specific business transaction. The
General Ledger document entry function is covered here which will post one or more
debits vs one or more credits to general ledger master records (accounts).
Enter the document header data.
Enter the line items.
Enhance or correct the line items as needed.
Post the document.
The system creates the document, updates the transaction figures for the accounts affected,
and in some cases, displays an internally assigned document number when the document is
posted.
T Code :- F-02
Read more »

Display Check Register in SAP t Code - FCHN
Display Cheque Register in SAP:-
Via Menus :-
Accounting -> Financial Accounting -> Accounts Payable -> Environment -> Check
Information -> Display -> Check Register
Via Transaction Code :- FCHN
Fill Paying Company code: 1000 (Your Comapany Code)
House Bank: SBI1 (Your Bank Code)
Account ID: 53780 (Bank A/C ID)
Then Execute (F8)
Programme Run for Ch. Number via SE38 at the time of BRS
Put Command on Programme - RFCHKUOO
Then Execute.
en display ―Create Reference for cheque from Payment Document‖ then fill
Company Code, House Bank, Account ID & Choose Assignment then execute.
Assign Comapany Code To Credit Control Area in SAP
Define payment terms in SAP
Assign Sales Organisation to Company Code SAP
Set Up Sales Area in SAP
Assign Sales Group to Sales Office in SAP
LinkWithin

How to Cancel an Issued Cheque in SAP - FCH9
Void / Cancel Issued Cheque in SAP
Many time we mistakenly Issued cheque to wrong vendor. Here with the help of T Code
FCH9 we can cancel the issued chaque.
Via Menus :-
Accounting -> Financial Accounting -> Accounts Payable -> Environment -> Check
Information -> Void -> Issued Checks
Via Transaction Code:- FCH9
Field Description R/O/C User Action and Values Comments
ID
R 1000
Bank Data :
House Bank Bank Code R SBI1 By Drop Down
Menu
Account ID Account Code R 52870 By Drop Down
Menu
Cheque to be
Voided:
Cheque Number Ch. Number R 12345 By Drop Down
Menu
Void Reason Code R 06
Destroyed/unusable
By Drop Down
Menu
Conditional)

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