SAP Accounts Reveivable Introduction | http://sapdocs.info

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  • Trademarks SAP and the SAP logo are registered trademarks of SAP AG PowerPoint, Word, MS-DOS, and EXCEL are registered trademarks of Microsoft NOTE: All screen shots in this presentation are representative examples Screens in the actual environment may have minor differences, such as additional unused fields and colors based on system version Copyright 2007 Wyeth All rights reserved Neither this training manual nor any part thereof may be passed on to others, copied or reproduced in any form or by any means, or translated into another language, for any purpose without the express prior consent in writing of Wyeth All rights reserved Updated: April 28, 2007
  • The Accounts Receivable Module within SAP R/3 records all accounting data for customers Postings made in Accounts Receivable are simultaneously recorded in the General Ledger where different G/L accounts are updated based on the transaction involved
  • Company Code: is maintained for every entity where a set of financial statements is required for external purposes Sales Organizations: within a company, a code is responsible for all selling activities for that company Plant: is the operating area or branch within a company. The plant can be used to subdivide a company into production, procurement, quality or maintenance Document Structure: is the format a transaction is recorded on SAP Document Flow: is used to trace transactions through the system It is possible to trace a material from the Sales Order stage of the process right through to the delivery stage of the process SAP R/3 Modules: each business function is processed through a different module within SAP R/3, for example - Production Planning, Accounts Payable, Warehouse Management are all different modules
  • With the use of the different document types when a business transaction is executed on SAP R/3 it is easy to identify the type of transaction that has been processed
  • Each Document Type is also assigned a different number range. This also helps a user to identify the source of an entry into accounts
  • The Customer Master Record holds all relevant information relating to the customer For Example The Company Code - each customer is linked to the company code, ie. the company which sells the product Sales Org - each customer is linked to the sales org Address, telephone, contact details are all maintained for each customer Payment Terms – Details on how the customer are all maintained for each customer Currency – The invoice and payment currency Customer A/C Creation Both the Company Code and the Sales views must be set up before any transactions can be processed for a customer. It is possible to set up both views at the same time or a user from each dept can be responsible for their own view.
  • SAP Accounts Reveivable Introduction | http://sapdocs.info

    1. 1. Accounts Receivable Version 1 Unit 1: Introduction <ul><li>SAP-ERP </li></ul>
    2. 2. Course Agenda <ul><ul><li>Topic 1: Introduction </li></ul></ul><ul><ul><li>Topic 2: Customer Master </li></ul></ul><ul><ul><li>Topic 3: SAP Documents </li></ul></ul><ul><ul><li>Topic 4: Accounts Receivable Functions </li></ul></ul><ul><ul><li>Topic 5: Financial Transactions, EFT and Lockbox </li></ul></ul>
    3. 3. Course Objectives <ul><li>At the completion of this course you will: </li></ul><ul><li>Understand the Accounts Receivable structure within SAP R/3 </li></ul><ul><li>Understand the Key Concepts and Functionality within the Accounts Receivable Module </li></ul><ul><li>View Customer Master Records </li></ul><ul><li>Process Customer Manual Invoices and Credit Notes </li></ul><ul><li>Process Customer Receipts </li></ul><ul><li>Perform Customer Inquiries </li></ul><ul><li>Reporting Capabilities </li></ul>
    4. 4. Accounts Receivable Log On Screen Options Available
    5. 5. Key Terms <ul><li>Company Code </li></ul><ul><li>Sales Organization </li></ul><ul><li>Plant </li></ul><ul><li>Document Types </li></ul><ul><li>Document Structure </li></ul><ul><li>Document Flow </li></ul><ul><li>SAP R/3 Modules </li></ul>
    6. 6. A/R Module – Document Types <ul><li>Document Types : Different document types exist in SAP R/3 to cover different business transactions </li></ul><ul><li>In Financial Accounting, there are different document types for the different transactions executed in each module : </li></ul><ul><ul><ul><li>Accounts Payable </li></ul></ul></ul><ul><ul><ul><li>Accounts Receivable </li></ul></ul></ul><ul><ul><ul><li>General Ledger </li></ul></ul></ul><ul><ul><ul><li>Asset Accounting </li></ul></ul></ul><ul><li>In Sales & Distribution , there are different document types for the different transactions executed for: </li></ul><ul><ul><ul><li>Goods Received </li></ul></ul></ul><ul><ul><ul><li>Goods Shipped to customers </li></ul></ul></ul><ul><ul><ul><li>Invoices received </li></ul></ul></ul><ul><ul><ul><li>Sales invoices produced </li></ul></ul></ul>
    7. 7. Standard Document Types for AR Legacy Document Types
    8. 8. Document Structure <ul><li>Documents share a data structure consisting of the: </li></ul><ul><ul><li>Overview </li></ul></ul><ul><ul><li>Header </li></ul></ul><ul><ul><li>Items </li></ul></ul>Overview Data Header Data Item Data Item Data SAP R/3 Document
    9. 9. AR Document Overview <ul><li>Enter: </li></ul><ul><li>Document Number </li></ul><ul><li>Company Code </li></ul><ul><li>Fiscal Year </li></ul><ul><li>Hit Enter key </li></ul>
    10. 10. Financial Document Overview Overview Data Header Data Line Item Data
    11. 11. Accounts Receivable SAP R/3 Functionality <ul><li>Summary of: </li></ul><ul><li>Customer Master Data </li></ul><ul><li>Transaction Functionality </li></ul><ul><li>Inquiries </li></ul><ul><li>Reporting </li></ul>
    12. 12. <ul><li>Customer Master Data </li></ul><ul><li>A Customer Account on SAP R/3 is known as a Customer Master Data Record </li></ul><ul><li>The Customer Master Record stores all Sales and finance data for customers </li></ul><ul><li>A Customer Master Record must be created on SAP R/3 for a customer before any business activity can occur for Wyeth </li></ul><ul><li>A Customer Master Record has three views: </li></ul><ul><ul><li>General Data view which provide address, telephone, etc. </li></ul></ul><ul><ul><li>A Company Code view which provides financial details for customers </li></ul></ul><ul><ul><li>A Sales view which provides details for creating and managing sales order </li></ul></ul>
    13. 13. SAP R/3 Menu Path - Customer Master Records General & Company Code View Central Maintenance: General, Company Code & Sales View
    14. 14. <ul><li>Customer Inquiries and Customer Account Mgt </li></ul><ul><li>SAP R/3 provides multiple transactions for performing customer account inquiries </li></ul><ul><li>You can display: </li></ul><ul><ul><li>Customer Balances </li></ul></ul><ul><ul><li>Customer Line Items </li></ul></ul><ul><li>There are also multiple transactions for performing Customer </li></ul><ul><li>account management </li></ul><ul><li>You can </li></ul><ul><ul><li>Clear customer line items manually or automatically </li></ul></ul><ul><ul><li>Reset cleared customer line items cleared in error </li></ul></ul>
    15. 15. A/C Inquiries & Management Transactions Transactions Available
    16. 16. Reporting Functionality SAP R/3 provides multiple standard Customers Reports
    17. 17. Questions and Answers

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