This presentation was created as a group for PR Events Management to share our planning progress with the class and the professor.

1. ONE ACT PLAY
FESTIVAL PROGRESS

2. GOAL OF THE EVENT
The goal of the Armstrong One Act Play Festival is to allow high school students to
showcase their talents and gain experience in a collegiate-style competition.

3. LOCATION AND DATE
• The festival will take place in the Auditorium of the Fine Arts Center at Georgia
Southern’s Armstrong campus.
• The festival takes place on April 23, 2022. Start time is to be determined as registration
for the event does not close until March 25, 2022.

4. COST/BUDGET
• Since the venue is taken care of and that is usually the largest portion of the budget, this
event will have minimal costs.
• Judges' stipend: $200 each for three judges ($600)
• Judges’ lunches:Around $25 per judge ($75)
• Awards:Three plaques totaling around $100

5. VOLUNTEERS
• This event will require a number of volunteers.
• Time Keeper
• Judges’ Assistant
• Stage Manager
• Master of Ceremonies
• Curtain Assistant
• Registration
• Checker
Flyers have been posted around Sanford Hall and Russel Union with a QR code to allow potential volunteers to
register.

6. LAYOUT
As discussed, registration for this event will not close until March 25. Until we have a finalized number of
participants, the layout of the day is a rough draft.
• Each school will be allotted 55 minutes for their entire performance.There will be a five minute break between
each performance.
• Modeling after previous years, the shows will likely begin at 9:00 a.m. on April 23, 2022.
• This is the first year this festival will take place in one day rather than two.
• Following the first half of the performances, there will be a break for Judges’ lunch.
• After the plays have finished, judges will meet to score and evaluate each play and the award’s ceremony will
begin.
• If we reach our goal of having six schools participate, the event will conclude around 5:00 p.m.

7. SET-UP
• Set-up for the event will take place Friday,April 22.
• Set-up will include:
• Setting up registration station
• Setting up dressing room(s) for participants
• Preparing auditorium- Judges table, markings on stage
• Double checking the functionality of technology that will be used
• We will be taking a trip to the location of the event four weeks prior, Friday, March 25, to
see the physical layout of the venue and do a walkthrough with our client to get a clearer
idea of exactly what they day will look like.