1. Product Brief
Highlights
• Built on the IDOL Platform, providing meaning-
based analytics and automated governance and data
management
• Automated, Next-Generation Classification delivers
intelligent, accurate categorization
• Automated Records Management for intelligent file
plan management and event-based retention schedules
• Enterprise Legal Hold manages holds, notifications,
and desktop collections from all sources, including EAS
• Platform Approach enables manage in-place and
automatic archiving of enterprise data
• Intelligent Archiving enriches data and automates key
processes for compliance, supervision and eDiscovery
• Flexible Deployment of EAS in an on-site, hosted, or
hybrid configuration
• Integrated early case assessment and legal hold
ensures litigation preparedness and reduces eDiscovery
costs
• Single Instance Storage of attachments, files and
email reduces overall storage volume by 50 to 90 percent
• Connection to over 400 repositories including MS
Exchange, Lotus Notes and MS SharePoint
• Language and format independence enables search
and retrieval of over 100 languages and 1,000 content
types, including audio
Enterprise Archive Solution (EAS)
Consolidated archiving that uses meaning-based analytics to achieve
litigation readiness, information governance and cost effectiveness
Archiving has evolved from a tactical IT solution for optimizing email storage or meeting prescribed
regulatory requirements into a key element for any proactive information governance and risk management
strategy. Mailbox optimization is rarely considered in isolation now, as litigation readiness and governance
concerns have moved this technology to a strategic position in the enterprise.
Governance and information risk issues came sharply into focus with the amendments to the Federal Rules
of Civil Procedure (FRCP). As the uses of archiving evolve from managing mailbox volumes to addressing
enterprise-wide legal and regulatory concerns, it no longer makes sense to consider archiving as a stand-
alone solution or, worse yet, to subscribe to the methodology that all data, no matter its purpose, should
be moved to a single, managed repository. Archiving and the strategy it is part of must now be considered
within the full context of pan-enterprise information governance, with a broad view that encompasses the
information lifecycle and risk profile of any corporate asset.
Autonomy Enterprise Archive Solution™ (EAS) is the first and only archiving solution with the advanced
functionality, performance and scalability needed to prepare the enterprise customer to meet the challenges
posed by legal and regulatory requirements. EAS benefits from Autonomy’s Intelligent Data Operating
Layer™ (IDOL), the market-leading enterprise information processing platform that uses Meaning Based
Computing (MBC) technology to form a conceptual and contextual understanding of over 1,000 file formats.
IDOL’s scalability, connectivity, and conceptual analytics provide EAS with an infrastructure capable of
processing terabytes of content and providing intelligent filtering, automated classification, and real-time
policy management of electronically stored information (ESI).
Leveraging Advanced Analytics to Address Litigation Readiness and Governance Concerns
EAS is the first archiving tool in which intelligent processing, records management, and deep conceptual
analytics for litigation readiness are native to the archive itself. At the heart of EAS is the IDOL platform, which
forms an understanding of all content and establishes links across data types, languages and geographical
boundaries to ensure comprehensive evaluation of all information across the enterprise. Leveraging IDOL, EAS
automatically categorizes data, declares records, disposes of non-business chatter, and enforces policy and
disposition cycles by using concepts, context and keywords within the stored assets. Users can additionally
search the archive using IDOL’s advanced functionality.
EAS provides automatic and manual policy-driven retention and disposition management, which
automatically and explicitly tags assets with retention periods for a highly granular control over the
information lifecycle. To comply with corporate policies, information can be automatically classified
based on specific keywords contained in messages and files or in the attached metadata, or based on
its conceptual and contextual meaning. To achieve the most accurate classification, EAS reaches beyond
the immediate corpus of information to look at data from other pertinent sources, enabling it to suggest
classification schemes based on similar concepts. Policies can be applied to control the retention period,
storage location, user archive quotas and ultimately disposition of the archived information, providing
unparalleled control and optimization over the enterprise archive.
EAS forms a fully integrated
part of Autonomy’s
proactive Information Risk
Management solution for
eDiscovery and compliance.
“Enterprises that choose to "retain everything" run the risk of
significant future costs. The longer information is saved, the harder
it is to value and therefore to discard efficiently.”
—“Too Much, Too Old: Information Access Technology Enables Valuation and Reduction of Legacy Data” Whit
Andrews, Dale Vecchio, Kelly Rush, June 17, 2008
Leaders in Innovation
Most Innovative
Email & IM Compliance
Solution Provider
www.financial-i.com
2. Advanced meaning-based analytics can be run against the archived data to ensure litigation readiness and reduce discovery-related costs. Advanced search
and navigation techniques such as concept searching, information clustering, visualization, dynamic hyperlinking and automatic query creation greatly increase
a user’s ability to find specific information, be it for operational, regulatory or legal purposes. IDOL continually manages the flow of information so that the
legal teams can put content on hold in a moment’s notice without IT involvement. Most critically, archived assets, along with all other enterprise content
sources, are accessible by legal from one single unified discovery platform.
Archiving as part of the pan-enterprise governance platform
With EAS, archiving is part of a broader information governance platform built on meaning-based technology that understands unstructured data in human
terms. The Autonomy proactive information risk management solution spans the entire Electronic Discovery Reference Model (EDRM) framework, including
legal hold notification and management, early case assessment, legal review and production. The entire solution is built on the IDOL platform, giving
organizations the flexibility to leave sensitive data in the operational layer (Manage In-Place) or move it to EAS at any point in time. Once the information is
indexed, IDOL can perform analysis simultaneously across EAS and operational systems for compliance and litigation, ensuring consistency of results without
the need to re-index the same data. Proactively managing corporate information with EAS minimizes the risk of legal fines and penalties as well as the lasting
damage to corporate brand equity that can result from litigation
Autonomy EAS Investigator
Autonomy’s advanced analytics enables researchers to rapidly search across terabytes of data using the most advanced concept search technology to answer
the question, “Is there a case?” Being able to develop an informed initial case strategy is of critical importance in a world where eDiscovery costs routinely
total millions of dollars before cases even come to trial. With EAS Investigator, legal teams can significantly cut down the review cycles with keyword, concept
search, pattern clustering, query guidance, and visualizations for social networks and message tracers. Unlike other approaches, EAS Investigator’s early
case assessment analytics are provided without having to export and re-process archived information. Delivered in a highly secure interface with fully audited
validation processes, this module takes investigations well beyond keyword-bound approaches, yielding significant downstream cost savings.
Autonomy EAS Legal Hold
As part of the IDOL information governance platform, EAS Legal Hold effectively manages cases, holds, users, and archives in a single application. This
solution enables legal to notify, collect, search, review, and produce data in response to litigation across EAS and all other relevant data sources. Unlike the
traditional model where archive holds are performed separately from other hold processes and data is exported for deeper review, EAS is built on a pan-
enterprise information governance platform to enable notifications, holds, and collection to extend to all sources (including desktops and content outside the
archive), and are consolidated into a single user interface (UI) to minimize data movement and administrative churn.
Autonomy EAS Supervisor
Autonomy EAS Supervisor provides sophisticated capabilities for proactively monitoring users’ adherence to regulations and policies. EAS Supervisor features
automatic categorization, interactive and lexicon-based searching, case management with integrated workflow and both real-time and post-process monitoring.
The full range of functionality is accessible through an intuitive web-based interface without the need for IT assistance or intervention.
Autonomy EAS Records Management
While most archive solutions offer third-party add-ons or require custom integrations for records management, EAS provides fully syncronized, IDOL-powered
records management to automate records declaration, end-user classification, file plan management, and execution of retention and disposition policy. Deep
auditing and reporting ensure the integrity of archived records regardless of the point of origin.
Autonomy EAS Search
Autonomy EAS Search enables end users to search all managed content using IDOL’s conceptual, keyword and format specific search functionality. Over
1,000 different document formats are supported, including a wide variety of audio and video formats. The IDOL search engine can empirically scale up to
billions of files and hundreds of thousands of users with fully mapped security.
Connecting to All Enterprise Systems
Corporate focus has appropriately shifted from just email or IM to the awareness that all content, including records, multichannel communications, voice
and rich media are now relevant. Thus, having knowledge of (and control over) how all relevant electronic assets are captured, managed, classified, held for
litigation and (appropriately) destroyed is critical to mitigating exposure under the new procedures governing electronic discovery.
“It is dangerous to leave it up to users to enforce retention periods and delete or archive records.”
—Gartner, June 20 2008
3. EAS can archive from over 400 repositories and access over 1,000 file types (including voice and video) across more than 100 languages, making EAS
the most comprehensive product offering of its kind. By consolidating electronic communications, attachments, and files into a centrally managed, scalable
repository, EAS provides IT and legal professionals with unprecedented policy level control over valuable corporate information assets that are ordinarily
transitory, enabling ongoing compliance with corporate governance policies and externally mandated regulations including:
• Sarbanes-Oxley
• SEC 17a-4
• NASD 3010
• HIPAA
• The Data Protection Act
• FSA COBS 11.8
Archiving Support for Audio
EAS is the first and only solution in the market to archive, classify, and retrieve rich media in context with related electronic documents for eDiscovery and
compliance requirements. EAS’s advanced rich media capabilities allow for the intelligent archiving of such files as VoIP, voicemail and video conferences for
legal preparedness. Analysis of audio traditionally entails a labor and time intensive process with teams of investigators listening to hundreds or thousands of
hours of audio that may or may not be relevant to the case matter. IDOL is data agnostic and can automatically categorize audio files based on their respective
content and metadata, enabling EAS to apply policies and automatically classify rich media files. Search results are processed into meaningful visual
paradigms for rapid categorization and analysis. IDOL’s speaker independent, multilingual speech analytics technology allows investigators to rapidly locate
conversations containing specific search phrases and speakers. as well as edit, search, and hyperlink to audio files in the same manner as text based content.
EAS's real-time policy management capabilities provide granular control over management of audio files. The disposition of audio is fully configurable, spanning source
policies, calendar policies, archiving and routing policies, and corporate records management policies. For example, all audio recordings for the senior management
team are routed for long term archive, while help desk calls are managed in local storage for 90 days and are then deleted unless a legal hold is applied.
With IDOL, EAS automatically:
• Retrieves information according to its meaning, thereby
distinguishing homophones
• Combines phonetic and conceptual approaches to offer unique
high-level functions
• Allows audio, video, email and chat to be indexed and searched
• Provides unrivalled accuracy by understanding words in context
• Customizes to the specific language and vocabulary required by
the user
• Supports a virtually unlimited vocabulary size for an unrivalled
range of single and multi-byte languages
• Provides speaker and audio segmentation, speaker recognition
and classification, and audio/text synchronization
EAS and Autonomy ControlPoint for complete SharePoint governance
EAS and Autonomy ControlPoint combine to form the industry’s first information governance platform that enables real-time, policy-driven control of all
SharePoint content, ensuring that customers are able to manage and archive their SharePoint content in true alignment with today’s growing corporate, legal
and regulatory standards. ControlPoint facilitates critical governance tasks while drastically reducing prohibitive storage cost through deduplication, storage
optimization, and manage in-place functionality. ControlPoint provides visibility into SharePoint information risk and uses a centralized policy hub to enforce
governance control across distributed networks and servers.
EAS Leads to Large Savings in Cost
Flexible deployment
EAS combines the ability to archive for compliance, litigation readiness and mailbox management with the ability to support on-site, hosted and hybrid storage
options. The result is a content archiving solution that provides all of the traditional mailbox management benefits and also delivers a Total Cost of Ownership
(TCO) that represents a 30 - 40 percent savings over traditional on-site solutions.
“Search of video files is important for training, security, compliance and e-discovery. Search of au-
dio files will increase in importance to address issues of unified messaging, digital asset manage-
ment and e-discovery.”
—Gartner, “Rich Media, Federation and Conversation are Information Access’s Next Act,” July 11, 2008
