You Can't Hug a Cloud, But you can Embrace Cloud Computing

1. #AIIM14 #AIIM14 #AIIM14 You can’t hug a cloud, but you can embrace cloud compu4ng Monica Crocker, CRM, PMP, CIP Corporate Records Manager Land O’Lakes @rec_rocker

2. #AIIM14 Introduc4on §  Speaker Background §  Land O’Lakes Overview

3. #AIIM14 What Cloud is NOT §  The” Cloud §  The Internet §  SaaS §  File Sharing Services

4. #AIIM14 Cloud Compu4ng, Defined §  Many definiIons §  NIST definiIon: NIST DefiniIon: Cloud compuIng is a model for enabling ubiquitous, convenient, on-‐demand network access to a shared pool of configurable compuIng resources (e.g., networks, servers, storage, applicaIons, and services) that can be rapidly provisioned and released with minimal management effort or service provider interacIon. This cloud model is composed of five essenIal characterisIcs, three service models, and four deployment models. §  What it is NOT

5. #AIIM14 Further Deﬁni4on §  5 CharacterisIcs of Cloud CompuIng §  On Demand Self-‐Service, §  Broad network access, §  Resource pooling, §  Rapid elasIcity and §  Measured service

6. #AIIM14 Even Further Deﬁni4on §  3 Service Models of Cloud CompuIng §  SoYware as a Service (SaaS), §  PlaZorm as a Service (PaaS) and §  Infrastructure as a Service (IaaS)

7. #AIIM14 And yet more Deﬁni4on §  Four Deployment Models §  Private cloud, §  Community cloud, §  Public cloud and §  Hybrid cloud

8. #AIIM14 Addi4onal Cloud Background §  Cloud StaIsIcs §  Recent Rapid Growth §  ConInued, Accelerated Growth Predicted §  YOUR ORGANIZATION ALREADY HAS CONTENT IN A CLOUD

9. #AIIM14 Records Management or Informa4on Governance? §  Records Management Approach to Cloud CompuIng §  Records are a subset of InformaIon. §  The deﬁniIon of a “record” is a constantly moving target §  Technology explosion and constant regulatory changes makes it diﬃcult/impossible to be proacIve

10. #AIIM14 Records Management or Informa4on Governance? §  InformaIon Governance Approach to Cloud CompuIng §  All your organizaIon’s informaIon is in scope §  Incorporates: §  Federal Rules of Civil Procedure (discovery) and other regulaIons §  Data privacy §  Intellectual property §  InformaIon lifecycle management (defensible disposiIon) §  Findability (taxonomy) §  Business process transformaIon

11. #AIIM14 Informa4on Governance Considera4ons §  Regulatory compliance §  Ownership of the informaIon §  Transfer of the informaIon (to and from) AND the associated metadata §  Return of the informaIon (to and from) AND the associated metadata §  Vendor subpoenas §  InformaIon lifecycle management, including cerIfying destrucIon §  Legal Holds §  Security – in the cloud and in transit §  Increased project complexity

12. #AIIM14 Beneﬁts of Cloud Compu4ng §  Meets current generaIon of users’ expectaIons §  Mobile access §  BYOD support §  CollaboraIon with External Partners §  Disaster recovery/business conInuity §  Prevents worse informaIon access alternaIves

13. #AIIM14 Logis4cs of Cloud Compu4ng §  NegoIate those contract terms! §  Block access to “unauthorized” cloud storage? §  IdenIfy roles and responsibiliIes §  Know what services are subcontracted §  Review your insurance coverage §  Have the right people review the plan

14. www.aiim.org/infochaos Do YOU understand the business challenge of the next 10 years? This ebook from AIIM President John Mancini explains.

15. #AIIM14 Ques4ons? THANK YOU! Monica Crocker, CRM, PMP, CIP Corporate Records Manager, Land O’Lakes MLCrocker@landolakes.com @ReC_Rocker 651-‐271-‐5833