Uberto Barbini / Gama-Soft ltd.        The Effective TeamTuesday, April 12, 2011
About me    Uberto Barbini    Software artisan    Agile enthusiast.    Hobby:    photography and the game of Go.    Team-l...
Peter F. Drucker                           for developers                            (1909-2005)Tuesday, April 12, 2011
”He is one of the best-known and most     widely influential thinkers and writers on the     subject of management theory ...
The Effective                          Executive                          First published in 1967                         ...
Who is an        executive?                          6Tuesday, April 12, 2011
Who is an        executive?        •CEO, CTO, CIO?                          6Tuesday, April 12, 2011
Who is an        executive?        •CEO, CTO, CIO?        •VP?                          6Tuesday, April 12, 2011
Who is an        executive?        •CEO, CTO, CIO?        •VP?        •Program Manager?                            6Tuesda...
Who is an        executive?        •CEO, CTO, CIO?        •VP?        •Program Manager?        •Team leader?              ...
Who is an        executive?        •CEO, CTO, CIO?        •VP?        •Program Manager?        •Team leader?        •Devel...
I have called ‘executives’ those                 knowledge workers who are            expected by virtue of their position...
Effectiveness                          8Tuesday, April 12, 2011
Effectiveness        •The executive job is to be effective                                        8Tuesday, April 12, 2011
Effectiveness        •The executive job is to be effective        •effectiveness cannot be taught             effectivenes...
Effectiveness        •The executive job is to be effective        •effectiveness cannot be taught             effectivenes...
Effectiveness              1. Know Where Your Time Goes              2. Outward Contributions              3. Build on Str...
1.Know Thy Time                          10Tuesday, April 12, 2011
1.Know Thy Time             • record where your time goes                                         10Tuesday, April 12, 2011
1.Know Thy Time             • record where your time goes                • A scrap of paper and a clock                   ...
1.Know Thy Time             • record where your time goes                • A scrap of paper and a clock                • R...
1.Know Thy Time             • record where your time goes                • A scrap of paper and a clock                • R...
1.Know Thy Time             • record where your time goes                • A scrap of paper and a clock                • R...
1.Know Thy Time             • record where your time goes                • A scrap of paper and a clock                • R...
Know Thy Time      It worked                             for us                            11Tuesday, April 12, 2011
Know Thy Time                  It worked                                         for us        Time spent on misalignments...
Know Thy Time                      It worked                                             for us        Time spent on misal...
Know Thy Time                      It worked                                             for us        Time spent on misal...
Know Thy Time                      It worked                                             for us        Time spent on misal...
Know Thy Time      It worked                             for us                            12Tuesday, April 12, 2011
Know Thy Time            It worked                                   for us        Too many distractions                  ...
Know Thy Time            It worked                                   for us        Too many distractions                  ...
Know Thy Time                                       It worked                                                             ...
Know Thy Time                                          It worked                                                          ...
Know Thy Time                                          It worked                                                          ...
2.What Can I Contribute?                              13Tuesday, April 12, 2011
2.What Can I Contribute?           • Focus on contribution              results rather than efforts                       ...
2.What Can I Contribute?           • Focus on contribution              results rather than efforts           • Teamwork p...
2.What Can I Contribute?           • Focus on contribution              results rather than efforts           • Teamwork p...
What Can I Contribute?                                     It worked                                        for us        ...
What Can I Contribute?                                     It worked                                        for us        ...
What Can I Contribute?                                                          It worked                                 ...
What Can I Contribute?                                                          It worked                                 ...
What Can I Contribute?                                                          It worked                                 ...
What Can I Contribute?                                                          It worked                                 ...
What Can I Contribute?                             It worked                                for us                        ...
What Can I Contribute?                                  It worked                                     for us        How to...
What Can I Contribute?                                  It worked                                     for us        How to...
What Can I Contribute?                                           It worked                                              fo...
What Can I Contribute?                                                       It worked                                    ...
What Can I Contribute?                                                       It worked                                    ...
What Can I Contribute?                                                             It worked                              ...
3.Making Strength Productive     My Aunt Minnie would always be punctual and never hold up        production, but who woul...
Making Strength Productive                             17Tuesday, April 12, 2011
Making Strength Productive                • Staffing from strength                  Don’t care much about weaknesses      ...
Making Strength Productive                • Staffing from strength                  Don’t care much about weaknesses      ...
Making Strength Productive                • Staffing from strength                  Don’t care much about weaknesses      ...
Making Strength Productive                • Staffing from strength                  Don’t care much about weaknesses      ...
Making Strength Productive                            It worked                               for us                      ...
Making Strength Productive                                 It worked                                    for us     •How to...
Making Strength Productive                                 It worked                                    for us     •How to...
Making Strength Productive                                 It worked                                    for us     •How to...
4.First things first                          Known Knowns                          Known Unknowns                        ...
First things first                             20Tuesday, April 12, 2011
First things first         • Concentration, one thing at a time.           If there is any one “secret” of           effec...
First things first         • Concentration, one thing at a time.           If there is any one “secret” of           effec...
First things first         • Concentration, one thing at a time.           If there is any one “secret” of           effec...
First things first                             It worked                                for us                            ...
First things first                                      It worked                                         for us      How ...
First things first                                      It worked                                         for us      How ...
First things first                                            It worked                                               for ...
First things first                                            It worked                                               for ...
First things first                                            It worked                                               for ...
First things first                                            It worked                                               for ...
First things first                                                It worked                                               ...
First things first                                                It worked                                               ...
First things first                             It worked                                for us                            ...
First things first                                      It worked                                         for us      Wher...
First things first                                      It worked                                         for us      Wher...
First things first                                                 It worked                                              ...
First things first                                                    It worked                                           ...
First things first                                                    It worked                                           ...
5.Effective Decisions     Effective executives do not make a great        many decisions. They concentrate on             ...
Effective Decisions                              24Tuesday, April 12, 2011
Effective Decisions          • People start with opinions.            There are no facts if there is no            agreeme...
Effective Decisions          • People start with opinions.            There are no facts if there is no            agreeme...
Effective Decisions          • People start with opinions.            There are no facts if there is no            agreeme...
Effective Decisions                              It worked                                 for us                         ...
Effective Decisions                              It worked                                 for us        How to decide?   ...
Effective Decisions                               It worked                                  for us        How to decide? ...
Effective Decisions                                       It worked                                          for us       ...
Effective Decisions                                       It worked                                          for us       ...
Effective Decisions                                        It worked                                           for us     ...
Leadership            People tend to do what you inspect,                    not what you expect.   26Tuesday, April 12, 2...
Leadership                          27Tuesday, April 12, 2011
Leadership               • Leadership is about being both                 strategic and operational.                      ...
Leadership               • Leadership is about being both                 strategic and operational.               • Leade...
Leadership               • Leadership is about being both                 strategic and operational.               • Leade...
Leadership                               It worked                                  for us                          28Tues...
Leadership                                         It worked                                            for us            ...
Leadership                                          It worked                                             for us          ...
Leadership                                          It worked                                             for us          ...
What about Agile?                            29Tuesday, April 12, 2011
What about Agile?                            30Tuesday, April 12, 2011
What about Agile?               • The Manifesto is a almost desperate                 call to effectiveness!              ...
What about Agile?               • The Manifesto is a almost desperate                 call to effectiveness!              ...
What about Agile?               • The Manifesto is a almost desperate                 call to effectiveness!              ...
Thanks                          Questions?                                       31Tuesday, April 12, 2011
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The Effective Team

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The Effective Team

  1. 1. Uberto Barbini / Gama-Soft ltd. The Effective TeamTuesday, April 12, 2011
  2. 2. About me Uberto Barbini Software artisan Agile enthusiast. Hobby: photography and the game of Go. Team-leader and Architect for Vodafone editorial and backend products. 2Tuesday, April 12, 2011
  3. 3. Peter F. Drucker for developers (1909-2005)Tuesday, April 12, 2011
  4. 4. ”He is one of the best-known and most widely influential thinkers and writers on the subject of management theory and practice. His writings have predicted many of the major developments of the late twentieth century, including privatization and decentralization; the rise of Japan to economic world power; the decisive importance of marketing; and the emergence of the information society with its necessity of lifelong learning.” WikipediaTuesday, April 12, 2011
  5. 5. The Effective Executive First published in 1967 Still the best book on managing oneself “That one can truly manage other people is by no means adequately proven. But one can always manage oneself” 5Tuesday, April 12, 2011
  6. 6. Who is an executive? 6Tuesday, April 12, 2011
  7. 7. Who is an executive? •CEO, CTO, CIO? 6Tuesday, April 12, 2011
  8. 8. Who is an executive? •CEO, CTO, CIO? •VP? 6Tuesday, April 12, 2011
  9. 9. Who is an executive? •CEO, CTO, CIO? •VP? •Program Manager? 6Tuesday, April 12, 2011
  10. 10. Who is an executive? •CEO, CTO, CIO? •VP? •Program Manager? •Team leader? 6Tuesday, April 12, 2011
  11. 11. Who is an executive? •CEO, CTO, CIO? •VP? •Program Manager? •Team leader? •Developer? 6Tuesday, April 12, 2011
  12. 12. I have called ‘executives’ those knowledge workers who are expected by virtue of their position to make decisions that have significant impact on the performance and results of the whole. And whether chief executive or beginner, he needs to be effective. 7Tuesday, April 12, 2011
  13. 13. Effectiveness 8Tuesday, April 12, 2011
  14. 14. Effectiveness •The executive job is to be effective 8Tuesday, April 12, 2011
  15. 15. Effectiveness •The executive job is to be effective •effectiveness cannot be taught effectiveness is not a subject, it’s a discipline 8Tuesday, April 12, 2011
  16. 16. Effectiveness •The executive job is to be effective •effectiveness cannot be taught effectiveness is not a subject, it’s a discipline •effectiveness can be learned 5 practices as training scales when at Piano lessons 8Tuesday, April 12, 2011
  17. 17. Effectiveness 1. Know Where Your Time Goes 2. Outward Contributions 3. Build on Strength 4. Priorities 5. Effective Decisions 9Tuesday, April 12, 2011
  18. 18. 1.Know Thy Time 10Tuesday, April 12, 2011
  19. 19. 1.Know Thy Time • record where your time goes 10Tuesday, April 12, 2011
  20. 20. 1.Know Thy Time • record where your time goes • A scrap of paper and a clock 10Tuesday, April 12, 2011
  21. 21. 1.Know Thy Time • record where your time goes • A scrap of paper and a clock • Review the records 10Tuesday, April 12, 2011
  22. 22. 1.Know Thy Time • record where your time goes • A scrap of paper and a clock • Review the records • how can I use better my time? 10Tuesday, April 12, 2011
  23. 23. 1.Know Thy Time • record where your time goes • A scrap of paper and a clock • Review the records • how can I use better my time? • Decrease wasted time (muda) 10Tuesday, April 12, 2011
  24. 24. 1.Know Thy Time • record where your time goes • A scrap of paper and a clock • Review the records • how can I use better my time? • Decrease wasted time (muda) • Delegation (redefine your goals) 10Tuesday, April 12, 2011
  25. 25. Know Thy Time It worked for us 11Tuesday, April 12, 2011
  26. 26. Know Thy Time It worked for us Time spent on misalignments 11Tuesday, April 12, 2011
  27. 27. Know Thy Time It worked for us Time spent on misalignments • All the team in a room 11Tuesday, April 12, 2011
  28. 28. Know Thy Time It worked for us Time spent on misalignments • All the team in a room • Team chat 11Tuesday, April 12, 2011
  29. 29. Know Thy Time It worked for us Time spent on misalignments • All the team in a room • Team chat • Daily standups 11Tuesday, April 12, 2011
  30. 30. Know Thy Time It worked for us 12Tuesday, April 12, 2011
  31. 31. Know Thy Time It worked for us Too many distractions 12Tuesday, April 12, 2011
  32. 32. Know Thy Time It worked for us Too many distractions 12Tuesday, April 12, 2011
  33. 33. Know Thy Time It worked for us Too many distractions • Allow work from home (for special tasks) 12Tuesday, April 12, 2011
  34. 34. Know Thy Time It worked for us Too many distractions • Allow work from home (for special tasks) • Single Point of Contact for the inter-teams communications 12Tuesday, April 12, 2011
  35. 35. Know Thy Time It worked for us Too many distractions • Allow work from home (for special tasks) • Single Point of Contact for the inter-teams communications • Boxed time meetings with clearly defined agenda 12Tuesday, April 12, 2011
  36. 36. 2.What Can I Contribute? 13Tuesday, April 12, 2011
  37. 37. 2.What Can I Contribute? • Focus on contribution results rather than efforts 13Tuesday, April 12, 2011
  38. 38. 2.What Can I Contribute? • Focus on contribution results rather than efforts • Teamwork possible how others will use my output? 13Tuesday, April 12, 2011
  39. 39. 2.What Can I Contribute? • Focus on contribution results rather than efforts • Teamwork possible how others will use my output? • What self-development do I need? what I need to learn? what standards do I have to set myself? 13Tuesday, April 12, 2011
  40. 40. What Can I Contribute? It worked for us How to improve our output? 14Tuesday, April 12, 2011
  41. 41. What Can I Contribute? It worked for us How to improve our output? 14Tuesday, April 12, 2011
  42. 42. What Can I Contribute? It worked for us How to improve our output? • Informal code reviews during git merge 14Tuesday, April 12, 2011
  43. 43. What Can I Contribute? It worked for us How to improve our output? • Informal code reviews during git merge • Automatic tests and metrics in the CI 14Tuesday, April 12, 2011
  44. 44. What Can I Contribute? It worked for us How to improve our output? • Informal code reviews during git merge • Automatic tests and metrics in the CI • Produce release notes and technical documents during the bug fixing phase 14Tuesday, April 12, 2011
  45. 45. What Can I Contribute? It worked for us How to improve our output? • Informal code reviews during git merge • Automatic tests and metrics in the CI • Produce release notes and technical documents during the bug fixing phase • Functional demos 14Tuesday, April 12, 2011
  46. 46. What Can I Contribute? It worked for us 15Tuesday, April 12, 2011
  47. 47. What Can I Contribute? It worked for us How to improve ourself? 15Tuesday, April 12, 2011
  48. 48. What Can I Contribute? It worked for us How to improve ourself? 15Tuesday, April 12, 2011
  49. 49. What Can I Contribute? It worked for us How to improve ourself? • Internal Retrospectives 15Tuesday, April 12, 2011
  50. 50. What Can I Contribute? It worked for us How to improve ourself? • Internal Retrospectives • Collect non-functional requirements 15Tuesday, April 12, 2011
  51. 51. What Can I Contribute? It worked for us How to improve ourself? • Internal Retrospectives • Collect non-functional requirements • Focused 40hrs week 15Tuesday, April 12, 2011
  52. 52. What Can I Contribute? It worked for us How to improve ourself? • Internal Retrospectives • Collect non-functional requirements • Focused 40hrs week • Quality of code meetings (kata, randoori) 15Tuesday, April 12, 2011
  53. 53. 3.Making Strength Productive My Aunt Minnie would always be punctual and never hold up production, but who would pay to see my Aunt Minnie? Billy Wilder 16Tuesday, April 12, 2011
  54. 54. Making Strength Productive 17Tuesday, April 12, 2011
  55. 55. Making Strength Productive • Staffing from strength Don’t care much about weaknesses 17Tuesday, April 12, 2011
  56. 56. Making Strength Productive • Staffing from strength Don’t care much about weaknesses • “Indispensable man” dilemma Why is he indispensable? 17Tuesday, April 12, 2011
  57. 57. Making Strength Productive • Staffing from strength Don’t care much about weaknesses • “Indispensable man” dilemma Why is he indispensable? • Put people before problems The right job for the man 17Tuesday, April 12, 2011
  58. 58. Making Strength Productive • Staffing from strength Don’t care much about weaknesses • “Indispensable man” dilemma Why is he indispensable? • Put people before problems The right job for the man • Manage your boss What can I do for him to succeed? 17Tuesday, April 12, 2011
  59. 59. Making Strength Productive It worked for us 18Tuesday, April 12, 2011
  60. 60. Making Strength Productive It worked for us •How to use better your strength? 18Tuesday, April 12, 2011
  61. 61. Making Strength Productive It worked for us •How to use better your strength? • Baby-steps 18Tuesday, April 12, 2011
  62. 62. Making Strength Productive It worked for us •How to use better your strength? • Baby-steps • Kaizen 18Tuesday, April 12, 2011
  63. 63. 4.First things first Known Knowns Known Unknowns Unknown Unknowns 19Tuesday, April 12, 2011
  64. 64. First things first 20Tuesday, April 12, 2011
  65. 65. First things first • Concentration, one thing at a time. If there is any one “secret” of effectiveness is concentration 20Tuesday, April 12, 2011
  66. 66. First things first • Concentration, one thing at a time. If there is any one “secret” of effectiveness is concentration • Constant review of results Remove the old to introduce the new 20Tuesday, April 12, 2011
  67. 67. First things first • Concentration, one thing at a time. If there is any one “secret” of effectiveness is concentration • Constant review of results Remove the old to introduce the new • Posteriorities Decide what not to do right now 20Tuesday, April 12, 2011
  68. 68. First things first It worked for us 21Tuesday, April 12, 2011
  69. 69. First things first It worked for us How to keep track priorities? 21Tuesday, April 12, 2011
  70. 70. First things first It worked for us How to keep track priorities? • Kanban in the room 21Tuesday, April 12, 2011
  71. 71. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker 21Tuesday, April 12, 2011
  72. 72. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker • Pit of half-baked ideas 21Tuesday, April 12, 2011
  73. 73. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker • Pit of half-baked ideas Hand 21Tuesday, April 12, 2011
  74. 74. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker • Pit of half-baked ideas Hand Eye 21Tuesday, April 12, 2011
  75. 75. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker • Pit of half-baked ideas Hand Eye Wood(tree) 21Tuesday, April 12, 2011
  76. 76. First things first It worked for us How to keep track priorities? • Kanban in the room • Web shared official tracker • Pit of half-baked ideas Hand Eye Wood(tree) Thin 21Tuesday, April 12, 2011
  77. 77. First things first It worked for us 22Tuesday, April 12, 2011
  78. 78. First things first It worked for us Where to look for the next problem? 22Tuesday, April 12, 2011
  79. 79. First things first It worked for us Where to look for the next problem? • Is the Team happy? 22Tuesday, April 12, 2011
  80. 80. First things first It worked for us Where to look for the next problem? • Is the Team happy? • Are the Requirements understood? 22Tuesday, April 12, 2011
  81. 81. First things first It worked for us Where to look for the next problem? • Is the Team happy? • Are the Requirements understood? • How is the Quality of our products? 22Tuesday, April 12, 2011
  82. 82. First things first It worked for us Where to look for the next problem? • Is the Team happy? • Are the Requirements understood? • How is the Quality of our products? • Is the Process fit for the People? 22Tuesday, April 12, 2011
  83. 83. 5.Effective Decisions Effective executives do not make a great many decisions. They concentrate on the important ones. 23Tuesday, April 12, 2011
  84. 84. Effective Decisions 24Tuesday, April 12, 2011
  85. 85. Effective Decisions • People start with opinions. There are no facts if there is no agreement on the criteria of relevance. 24Tuesday, April 12, 2011
  86. 86. Effective Decisions • People start with opinions. There are no facts if there is no agreement on the criteria of relevance. • Encourage hypotheses. Then test them against the facts. 24Tuesday, April 12, 2011
  87. 87. Effective Decisions • People start with opinions. There are no facts if there is no agreement on the criteria of relevance. • Encourage hypotheses. Then test them against the facts. • Appropriate measurements. More often than not the problem is in how you collect data. 24Tuesday, April 12, 2011
  88. 88. Effective Decisions It worked for us 25Tuesday, April 12, 2011
  89. 89. Effective Decisions It worked for us How to decide? 25Tuesday, April 12, 2011
  90. 90. Effective Decisions It worked for us How to decide? • Can be postponed? 25Tuesday, April 12, 2011
  91. 91. Effective Decisions It worked for us How to decide? • Can be postponed? • Figure out a general solution and perfect it involving everybody. 25Tuesday, April 12, 2011
  92. 92. Effective Decisions It worked for us How to decide? • Can be postponed? • Figure out a general solution and perfect it involving everybody. • Recheck it in brainstorming. 25Tuesday, April 12, 2011
  93. 93. Effective Decisions It worked for us How to decide? • Can be postponed? • Figure out a general solution and perfect it involving everybody. • Recheck it in brainstorming. • Technical authorities for keeping the design clean and consistent. 25Tuesday, April 12, 2011
  94. 94. Leadership People tend to do what you inspect, not what you expect. 26Tuesday, April 12, 2011
  95. 95. Leadership 27Tuesday, April 12, 2011
  96. 96. Leadership • Leadership is about being both strategic and operational. 27Tuesday, April 12, 2011
  97. 97. Leadership • Leadership is about being both strategic and operational. • Leadership is about communication, openness and willingness to speak honestly and often. 27Tuesday, April 12, 2011
  98. 98. Leadership • Leadership is about being both strategic and operational. • Leadership is about communication, openness and willingness to speak honestly and often. • Most of all leadership is about passion. 27Tuesday, April 12, 2011
  99. 99. Leadership It worked for us 28Tuesday, April 12, 2011
  100. 100. Leadership It worked for us • Guide though example Technical competence. 28Tuesday, April 12, 2011
  101. 101. Leadership It worked for us • Guide though example Technical competence. • Care for people Everyone deserve to understand 28Tuesday, April 12, 2011
  102. 102. Leadership It worked for us • Guide though example Technical competence. • Care for people Everyone deserve to understand • Integrity Hard work and accountability 28Tuesday, April 12, 2011
  103. 103. What about Agile? 29Tuesday, April 12, 2011
  104. 104. What about Agile? 30Tuesday, April 12, 2011
  105. 105. What about Agile? • The Manifesto is a almost desperate call to effectiveness! 30Tuesday, April 12, 2011
  106. 106. What about Agile? • The Manifesto is a almost desperate call to effectiveness! • All 12 principles are about effective teams. 30Tuesday, April 12, 2011
  107. 107. What about Agile? • The Manifesto is a almost desperate call to effectiveness! • All 12 principles are about effective teams. • That’s my favorite way to assess if a team is really doing Agile. 30Tuesday, April 12, 2011
  108. 108. Thanks Questions? 31Tuesday, April 12, 2011
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