‘ Navigating your way through Public Procurement’–  A presentation for small businesses,  July 2011 Rob Weaver, Developmen...
<ul><li>Agenda </li></ul><ul><ul><li>What is Procurement? </li></ul></ul><ul><ul><li>The Scale of Public Sector Procuremen...
What is Procurement?
Procurement is... <ul><ul><li>The process of acquisition of goods, services and works… </li></ul></ul><ul><ul><li>From pen...
The Scale of Public Sector Procurement
The Scale of the Opportunity  <ul><ul><li>The public sector employs 25% of the British workforce, and spends more than £17...
Public Sector Procurement Processes
Why is Public Sector Procurement different?  <ul><ul><li>Subject to EU legislation – aimed to remove barriers in the EU si...
Public Sector Procurement Processes  <ul><ul><li>Rules and Regulations </li></ul></ul><ul><ul><ul><li>Contract Procedure r...
Public Sector Procurement Processes – Capacity Issues   <ul><ul><li>Financial Health (contracts over certain threshold – c...
Barriers to SMEs
Public Sector Procurement – Barriers to SMEs (1)   <ul><ul><li>Insufficient information about the tender </li></ul></ul><u...
Public Sector Procurement – Barriers to SMEs (2)   <ul><ul><li>Financial requirements such as bank guarantees too onerous ...
Public Sector Procurement – Recent Changes
Public Sector Procurement – Recent Changes  (1) <ul><ul><li>The government expects to award 25% of  government  contracts ...
Public Sector Procurement – Recent Changes  (2) <ul><ul><li>The launch of a “Contracts Finder system” in March 2011.  http...
Public Sector Procurement – Award Criteria <ul><ul><li>Lowest Price or  </li></ul></ul><ul><ul><li>‘ Most Economically Adv...
Public Sector Procurement – Next Steps and Getting Started
Basic Tips <ul><ul><li>Maintain a database of basic information likely to be requested in tender exercises (once only exer...
Sources of Opportunities <ul><ul><li>http://www.contractsfinder.businesslink.gov.uk   </li></ul></ul><ul><ul><li>https://w...
Help Needed? <ul><ul><li>National SME Engagement Programme –  www.supplygov.co.uk   </li></ul></ul><ul><ul><li>Capacity, T...
Rob Weaver Development Director  C3 Connected Consulting Ltd www.c3consulting.org.uk [email_address] 0121 422 5300 / 07792...
Upcoming SlideShare
Loading in...5
×

Public Sector Procurement for SMEs

632

Published on

A copy of the presentation I prepared for the FSB in Birmingham.

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
632
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
10
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Delivered for NWDA and LEGI partnerships in 2010. Over 100 delegates.
  • Under 15K – use an existing arrangement or seek best value (quotes) £15K – 75K – competitive tender, min 3 RFQ, - use of approved list Over £75K –use existing approved arrangements or issue a tender (and follow EU procedures if the value is above the EU threshold) EU – Supplies &amp; Services - £144K Works - £3.9M The procurement process has to be fair, objective, transparent and auditable – we have to comply with the EU procurement Directives, domestic legislation and Council Standing Orders. Most Economically Advantageous Tender Alcatel 10 day standing period.
  • Public Sector Procurement for SMEs

    1. 1. ‘ Navigating your way through Public Procurement’– A presentation for small businesses, July 2011 Rob Weaver, Development Director ,
    2. 2. <ul><li>Agenda </li></ul><ul><ul><li>What is Procurement? </li></ul></ul><ul><ul><li>The Scale of Public Sector Procurement. </li></ul></ul><ul><ul><li>Public Sector Procurement Processes </li></ul></ul><ul><ul><li>Barriers to SMEs </li></ul></ul><ul><ul><li>Recent Changes </li></ul></ul><ul><ul><li>Next Steps & Getting Started in Birmingham </li></ul></ul>
    3. 3. What is Procurement?
    4. 4. Procurement is... <ul><ul><li>The process of acquisition of goods, services and works… </li></ul></ul><ul><ul><li>From pens and pencils through to major services. </li></ul></ul>
    5. 5. The Scale of Public Sector Procurement
    6. 6. The Scale of the Opportunity <ul><ul><li>The public sector employs 25% of the British workforce, and spends more than £175billion annually </li></ul></ul><ul><ul><li>£27billion on the purchase of goods and services by local authorities </li></ul></ul><ul><ul><li>NHS spend in each English region of at least £10billion. </li></ul></ul><ul><ul><li>up to 600 new contract opportunities are published every week </li></ul></ul>
    7. 7. Public Sector Procurement Processes
    8. 8. Why is Public Sector Procurement different? <ul><ul><li>Subject to EU legislation – aimed to remove barriers in the EU single market </li></ul></ul><ul><ul><li>Subject to UK legislation – competition law, Best Value etc </li></ul></ul><ul><ul><li>Subject to audit </li></ul></ul><ul><ul><li>Accountable to government and the electorate </li></ul></ul><ul><ul><li>Many services are sensitive or high profile </li></ul></ul>
    9. 9. Public Sector Procurement Processes <ul><ul><li>Rules and Regulations </li></ul></ul><ul><ul><ul><li>Contract Procedure rules </li></ul></ul></ul><ul><ul><ul><ul><li>Tender Thresholds </li></ul></ul></ul></ul><ul><ul><ul><li>EU Procurement Regulations </li></ul></ul></ul><ul><ul><ul><ul><li>European Thresholds </li></ul></ul></ul></ul><ul><ul><li>Tender Process (Open or Restricted) </li></ul></ul><ul><ul><ul><li>2 stages: </li></ul></ul></ul><ul><ul><ul><ul><li>Pre-qualification – Restricted Only </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Invitation to Tender -ITT </li></ul></ul></ul></ul><ul><ul><li>Evaluations based on ‘MEAT’ </li></ul></ul><ul><ul><li>Contract Award </li></ul></ul>
    10. 10. Public Sector Procurement Processes – Capacity Issues <ul><ul><li>Financial Health (contracts over certain threshold – c.£75,000) </li></ul></ul><ul><ul><li>Insurance </li></ul></ul><ul><ul><li>References </li></ul></ul><ul><ul><li>Staff Turnover </li></ul></ul><ul><ul><li>Equal Opportunities </li></ul></ul><ul><ul><li>Freedom of Information Disclosure </li></ul></ul><ul><ul><li>Environmental Policy/Sustainability </li></ul></ul><ul><ul><li>Health & Safety </li></ul></ul><ul><ul><li>Non-Collusive Tendering </li></ul></ul><ul><ul><li>Tender-Specific Questionnaire </li></ul></ul>
    11. 11. Barriers to SMEs
    12. 12. Public Sector Procurement – Barriers to SMEs (1) <ul><ul><li>Insufficient information about the tender </li></ul></ul><ul><ul><li>Lack of clarity in the invitation to tender </li></ul></ul><ul><ul><li>Insufficient opportunity to ask questions about the tender prior to tendering </li></ul></ul><ul><ul><li>Insufficient time to prepare a tender </li></ul></ul><ul><ul><li>The large contract value relative to the size of your company </li></ul></ul><ul><ul><li>Technical qualification criteria too high </li></ul></ul>
    13. 13. Public Sector Procurement – Barriers to SMEs (2) <ul><ul><li>Financial requirements such as bank guarantees too onerous </li></ul></ul><ul><ul><li>Paper work’ requirements of tenders too onerous </li></ul></ul><ul><ul><li>Over-emphasis on price in selection of contractors </li></ul></ul><ul><ul><li>awarding authorities’ over-emphasis on price </li></ul></ul>
    14. 14. Public Sector Procurement – Recent Changes
    15. 15. Public Sector Procurement – Recent Changes (1) <ul><ul><li>The government expects to award 25% of government contracts (by volume) to small and medium-sized enterprises. </li></ul></ul><ul><ul><li>The introduction of a standardised core pre-qualification questionnaire (PQQ) across central government. </li></ul></ul><ul><ul><li>The investigation of options to enable suppliers to submit standard PQQ data just once to further simplify the process for suppliers </li></ul></ul><ul><ul><li>A “Lean Review” to uncover the causes of delay in the procurement process and to suggest actions to rectify them. </li></ul></ul>
    16. 16. Public Sector Procurement – Recent Changes (2) <ul><ul><li>The launch of a “Contracts Finder system” in March 2011. http://www.contractsfinder.businesslink.gov.uk </li></ul></ul><ul><ul><li>A focus on targeting action in those markets “where it is known small businesses are prevalent and can offer value for money” A Government gateway password is required in order to access all features on the site </li></ul></ul>
    17. 17. Public Sector Procurement – Award Criteria <ul><ul><li>Lowest Price or </li></ul></ul><ul><ul><li>‘ Most Economically Advantageous Tender’ (MEAT) </li></ul></ul><ul><ul><li>MEAT Criteria </li></ul></ul><ul><ul><ul><li>Quality; Price; technical merit; running costs; environmental characteristics; after sales. </li></ul></ul></ul><ul><ul><li>Triple Bottom Line – economic, social and environmental factors – comprises ‘Sustainable Procurement’ </li></ul></ul><ul><ul><li>Sustainable Procurement is a requirement NOT an option </li></ul></ul><ul><ul><ul><li>Economic can include whole life value; sustainability and wider community benefits; </li></ul></ul></ul><ul><ul><ul><li>supply chain benefits – Bombardier issue. </li></ul></ul></ul>
    18. 18. Public Sector Procurement – Next Steps and Getting Started
    19. 19. Basic Tips <ul><ul><li>Maintain a database of basic information likely to be requested in tender exercises (once only exercise) </li></ul></ul><ul><ul><li>Deploy a tender team </li></ul></ul><ul><ul><li>Prepare a bid strategy – competition; chance of winning; resource and cost implications. </li></ul></ul><ul><ul><li>Be compliant </li></ul></ul><ul><ul><li>Ask questions! </li></ul></ul>
    20. 20. Sources of Opportunities <ul><ul><li>http://www.contractsfinder.businesslink.gov.uk </li></ul></ul><ul><ul><li>https://www.competefor.com/ </li></ul></ul><ul><ul><li>https://wmcoe.bravosolution.co.uk/ </li></ul></ul><ul><ul><li>http://www.finditinbirmingham.com </li></ul></ul><ul><ul><li>https://in-tendhost.co.uk/blackcountry </li></ul></ul>
    21. 21. Help Needed? <ul><ul><li>National SME Engagement Programme – www.supplygov.co.uk </li></ul></ul><ul><ul><li>Capacity, Tender Writing and Appraisal </li></ul></ul><ul><ul><ul><li>Model Policies </li></ul></ul></ul><ul><ul><ul><li>One-to-one assistance/surgeries </li></ul></ul></ul><ul><ul><ul><li>Bid Writing </li></ul></ul></ul>
    22. 22. Rob Weaver Development Director C3 Connected Consulting Ltd www.c3consulting.org.uk [email_address] 0121 422 5300 / 07792 244614 http://uk.linkedin.com/in/robweaver70 http://twitter.com/robweaverwm http://robweaverregen.wordpress.com
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×