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Document Management: tools and techniques * Choudhary, Pravin.Kr., Sr. Manager (Doc.), DLF ** Shokeen, Ashu (Dr.), Head & Chairman, KUK
Document Management ,[object Object],[object Object]
“ Document” ,[object Object]
Synonyms ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Doc.Manag.at ICT Environment
Components of Document Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
SCANNING & INDEXING WORK FLOW Enter Details on RECEIPT & RETURN REGISTER QC Verified Document QC Document Scanning Preparing Pre- indexing Data Sheet TIF File Creation Return of Documents to DIC Reporting, Approval & Audit Index & Upload to the Server Receive Documents from DIC
Process Flow
Capture of documents for bringing them into the system ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Capture of documents for bringing them into the system Cont.. ,[object Object],[object Object],[object Object],[object Object]
Capture of documents for bringing them into the system Cont.. ,[object Object],[object Object],[object Object],[object Object]
Capture of documents for bringing them into the system Cont.. ,[object Object],[object Object],[object Object]
Storage options ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Indexing and Retrieving Tools 1. Through Index 2. Full Text Indexing 3. Folder File structure
Security of Documents There are basically two categories of rights: a. Access Rights: It basically determines who can log on the system and which folders or files individuals can open. b. Feature Rights: It determines a range of actions, including adding pages, annotating, copying, or deleting records.
Benefits of Document Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Challenges ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
To Conclude ,[object Object],[object Object],[object Object]
Thanks

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Praveen

  • 1. Document Management: tools and techniques * Choudhary, Pravin.Kr., Sr. Manager (Doc.), DLF ** Shokeen, Ashu (Dr.), Head & Chairman, KUK
  • 2.
  • 3.
  • 4.
  • 6.
  • 7. SCANNING & INDEXING WORK FLOW Enter Details on RECEIPT & RETURN REGISTER QC Verified Document QC Document Scanning Preparing Pre- indexing Data Sheet TIF File Creation Return of Documents to DIC Reporting, Approval & Audit Index & Upload to the Server Receive Documents from DIC
  • 9.
  • 10.
  • 11.
  • 12.
  • 13.
  • 14. Indexing and Retrieving Tools 1. Through Index 2. Full Text Indexing 3. Folder File structure
  • 15. Security of Documents There are basically two categories of rights: a. Access Rights: It basically determines who can log on the system and which folders or files individuals can open. b. Feature Rights: It determines a range of actions, including adding pages, annotating, copying, or deleting records.
  • 16.
  • 17.
  • 18.