Minority Information Outreach                                                                  The Ecopalooza Project     ...
Minority Information Outreach                                                                   The Ecopalooza Project    ...
Minority Information Outreach                                                                  The Ecopalooza Projectalter...
Minority Information Outreach                                                             The Ecopalooza Project    8. The...
Minority Information Outreach                                                                      The Ecopalooza ProjectD...
Minority Information Outreach                                                                The Ecopalooza ProjectPWER1 D...
Minority Information Outreach                                                                  The Ecopalooza Project     ...
Minority Information Outreach                                                          The Ecopalooza Project             ...
Minority Information Outreach            The Ecopalooza Project                                Page 9
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Ecopalooza Project Plan by Rah-Miel Mitchell

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Rah-Miel Mitchell is the Program Manager for Ecopalooza. As the program manger he is responsible for managing the project development and communicating time lines to team members for both pre-production planning as well as the production of Ecopalooza.

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Ecopalooza Project Plan by Rah-Miel Mitchell

  1. 1. Minority Information Outreach The Ecopalooza Project Minority Information Outreach The Ecopalooza Project Project PlanProject Name: EcopaloozaPrepared By: Rah-Miel Mitchell and Schahram RezaiDate: February 2012A Executive SummaryOur planet is dying. With the steady increase in the consumption of non-renewable energy, our world will soon have tocome up with solutions and innovative ways to find alternative forms of energy. Humankind has been given charge to carefor and protect our world and its resources. We have been very responsible with those duties. If we dont come togetherand begin to restore our resources and change the environment, the planet will not be here for our future generations.With dedication and a little creativity, we would like to present The Ecopalooza Project. The Ecopalooza Project is a non-profit organization with the mission to promote the use of technology andscience in the Portland Community through creative thought. Fundraising projects, such as a solar powered concertevent, is geared towards raising awareness of the necessity for clean energy. This events proceeds will assist inlaunching the project to integrate a local high school into a future eco-friendly environment. BEF’s Solar 4R Schoolsprogram, Gunderson, and Pacific Power will match a portion of the revenue generated from ticket sales with the proceedsgoing towards the installation. All additional revenue gained from each benefit concert will continue to the overall goal ofpurchasing and strategically installing solar energy panels at numerous local high schools. The donors are not onlyimportant to the implementation of solar panels, but they are also important in sustaining the Ecopalooza method andmovement. This change will set an example for other communities to go solar and preserve our climate and future. Theinitial outreach is to pilot a High School in Oregon to install solar panels.With this solar installation, the school will join a network of more than 150 school projects throughout the country. To date,these solar arrays have combined to produce more than 4 million kilowatt hours of clean, renewable energy. The Solar 4RSchools installations are designed to introduce solar energy into the curriculum, providing hands on life learningopportunity for the staff and students. As a commitment to this project, the raised funds will also donate refurbishedcomputers to children throughout the piloted community.Education and Equipment There are two forms of solar energy. The first is solar thermal conversion, which uses sunlight to create heat andthen electrical power. The second is photovoltaic conversion, which uses sheets of special materials to create electricityfrom the sun (Stone, 2011). Ecopoloza uses thermal conversion. The Ecopalooza project is an environmental 501(c) (3) non-profit organization, with the vision of creating 100%clean renewable energy solar powered classrooms. This sector was selected because of the growing need in America tocut cost and to be environmentally friendly. The solar panels that Ecopalooza will donate are 1.2 photovoltaic solar panelsequipped with stock pv modules. These panels are manufactured by Schott and are high powered modules that contain125mm square poly-crystal silicon cells with a13.1% module conversion efficiency. The panels are also cost efficient,coming with a 25 year warranty on power output. The infrastructure and the roof of the buildings where the classrooms are located will be constructed in such afashion that solar panels will prove to be extremely difficult to remove without the proper tools and nearly impossible tooperate without proper tutelage, so we will be holding workshops to instruct those in charge of maintenance. The firstoption is we can arrange solar panels in a school’s gymnasium. The gymnasiums have a sturdy metal roof with nostructures that would obscure the sun’s energy. This also offers easy installation of the solar units. Due to these factors,the gymnasium would be an ideal place to set up the solar panels. The second option would be the outbuildings locatedon the perimeter of the school. Similarly to the gymnasium, the outbuilding offers easy installation, is in an open field withno obscurations, and gives easy access to electrical connections. Page 1
  2. 2. Minority Information Outreach The Ecopalooza Project Renewable energy isn’t the only thing that high schools will benefit from. Education is also a large benefit that willcome in forms of workshops, data analysis, data monitoring, and seminars. Currently we have created six divisions ofrenewable energy education, a teacher training workshop, a student training workshop, follow up teacher support, ateacher connection workshop, data monitoring, and tools for students. The teacher training workshop will be composed asof a three hour training session that will go through the fundamentals of renewable energy via curricular activities. Thisworkshop is essential because it brings the concept of an unfamiliar topic into classrooms for a better understanding. Wewill then further solidify this educational foundation with a student training workshop. This student training workshop willfeature a professional renewable energy educator conducting in class presentations on renewable energy to students.These presentations could potentially be in the form of scientific experiments including experiments with solar cells andwind powered renewable energy. The last workshop that we are considering is the teacher connection workshop. Thisworkshop will be a daylong workshop for teachers that are already active in the Solar 4R schools program. Theseworkshops will allow teachers to communicate, voice their opinions, and to help improve the already establishedrenewable energy program.Case Statement Current scientific data suggests that there has been a steady increase in the usage of oil and other non-renewable energy over the last fifteen years. According to the United States Energy Information Administration, the worldhas seen an increase in the consumption of petroleum from 70 million barrels per day in 1995 compared to 85 millionbarrels per day in 2010. This along with atmospheric and climatic data suggests that oil burning has a detrimental effecton the climate, producing hotter than usual summers and milder winters. These relatively hotter summers and warmerwinters contribute significantly to the production and occurrence of increasingly stronger convective storms that producehurricanes and tornadoes that cost countries billions of dollars annually. Hurricanes and tornadoes are not the only threatto civilization. Global warming also comes as another threat. As the hole in our ozone layer grows due to the burning offossil fuels, more ice caps and glaciers in the poles will continue to melt, resulting in an increase of the sea level andpotentially leaving major cities like New Orleans and a great part of southern Florida under water. As a result of carefulanalysis of this data, the Ecopalooza fundraiser mission consists of utilizing multiple aspects of science in order todecrease oil consumption, the use of non-renewable resources, and forms of energy that ultimately may have adetrimental effect on not only nature but also on climatic weather patterns and most importantly humanity. Since the Ecopalooza Project is a non-profit environmental organization used for charity and scientific purposes, itwill be exempt from paying taxes and our tax status will be 501(c) (3). According to the IRS, the following are exempt insection 501 (c)(3): charitable, religious, educational, scientific, literary, testing for public safety, fostering national orinternational amateur sports competition, and preventing cruelty to children or animals (www.irs.gov). Also, according tothe Internal Revenue Service, before the Ecopalooza is recognized for an exemption, the organization must be organizedas a trust, a corporation, or an association. Because Ecopalooza is a group of persons banded together for a specificpurpose, we will be required to produce written documentation such as articles of association which shows Ecopalooza’screation. At least two people must sign the document. After completing this, the organization must complete and file Form1023. We will also need an Employer Identification Number (EIN) in addition to financial statements and a detailedbreakdown of revenue and expenses. Through the revenue generated by the fundraising concert, Ecopalooza can provideschools with several conveniences through the introduction of solar panels including one hundred percent clean energy topower classrooms, computer systems to assist with the project, and the ability to sell renewable energy.Goals and Objectives As stated previously, the mission and goal of the Ecopalooza Project is to successfully implement an array ofsolar panels to a local high school. This will allow us to reach our objective of introducing science and technology that willsurely be a huge part of future energy to school curriculum. This will do several things. It will provide hands on, real lifelearning opportunities for staff and students, and it will encourage innovation from students and staff that will possibly beused to better renewable energy. By offering hands on, real life experience, it is possible that science and math scores ofstudents will increase substantially. Our partnership with Bonneville Environmental Foundation will allow the Ecopalooza project staff to bring thesolar4schools program to one of many culturally diverse and undeserved communities in Portland Oregon. Our objectiveof introducing science and technology to culturally diverse student populations will surely include all students as part ofsolution of developing the future energy. The government tells us that we need to subsidize renewable energy providers with taxpayer money. Globalwarming advocates tell us to turn to eco-friendly renewable energy sources like solar power. They insist that viable Page 2
  3. 3. Minority Information Outreach The Ecopalooza Projectalternatives to fossil fuels (like solar) are being ignored because the energy industry is resisting conversion to clean powerto protect profits -- at the expense of the planet (Bell, 2011). Well, this is the opportunity schools have been waiting for. We are here to positively impact lives while creating a pay it forward ripple effect for a better tomorrow. Byadjusting our lifestyles, awareness and level of accountability to one another, we can restore our planet’s resources andcreate a healthy humankind. We will introduce and use one of several forms of renewable energy in order to help powerschools. It will bring about an awareness of renewable energy to the mass public and it will provide additional educationalopportunities to students and teachers. As we navigate this project throughout the world, we will accept any person, groupor organization that is willing to be on board for the better tomorrow.Executive Summary-ConcertThe Ecopalooza Project is a non-profit organization with the mission to promote the use of technology and science in thePortland Community through creative thought. The Ecopalooza Project works locally in ways that promise moresustainable living for future generations. The Ecopalooza Project presents Ecopalooza, a 100% Solar-Powered Wine andJazz Concert using 100% clean energy on Saturday, July 23, 2011. Proceeds from the concert will enable the donation ofa solar panel array to a local High School. Thanks to the generous support of the Bonneville Environmental Foundation(BEF), the Ecopalooza 2011 solar powered benefit concert will help the environment long after the last note is played.This year, BEF’s Solar 4R Schools program will match a portion of the revenue generated from ticket sales with theproceeds going towards the installation of a solar panel array at a Portland-area high school. With this solar installation,the winning Portland-area school will join a network of more than 150 school projects throughout the country. To date,these solar arrays have combined to produce more than 4 million kilowatt hours of clean, renewable energy.Business Need/ProblemThe Solar 4R Schools installations are designed to introduce solar energy into the curriculum, providing a hands-on, reallife learning opportunity for the staff and students.Statement of WorkWe have a strong, enduring partnership with Bonneville Environmental Foundation’s S4RS program and are delighted toinstall a new system at a Portland Public School through the generosity of Ecopalooza concert fundraiser. In addition, wewill donate computer systems to expand the computer lab of the selected school to monitor data to support all 30+students in one room. Our target school will have a zip code of an underserved community.Project ObjectivesSolar 4R Schools program coordinator will manage the installation of solar-electric system on the school and integrateinteractive renewable energy education program into schools with existing systems nearby. 1. Turnkey photovoltaic system installation for a 1.2 kW PV array in Portland OR. Current retail rates for PV installation are ~$7.00 per DC watt. 2. Power-One Fat Spaniel Data Acquisition Service. Fee is for the first five years of data monitoring. 3. Power-One Aurora Universal Industrial. Inverter Direct. Annual monitoring license sold separately. 4. Power-One Aurora Environmental - Basic. Irradiance, Module Temp, Ambient Temp 5. Add project to www.solar4rschools.org. Creates project page for easy access to monitored data and system specs. 6. Solar 4R Schools classic kiosk. Includes computer, touchscreen, power supplies and graphic design services. 7. Kiosk-page content development and programming. Page 3
  4. 4. Minority Information Outreach The Ecopalooza Project 8. The Teacher Training Workshop is an essential Solar 4R Schools deliverable as it helps bring solar energy off the roof and into the classroom. 9. The Solar 4R Schools team is available to serve as an on-going resource for all your renewable energy education needs. Additional training is available by phone and online web seminars. 10. The advanced renewable energy science kit is suitable for a class of 30 or more students.Project ApproachPhased strategy approach using funds from Ecopalooza fundraiser to raise initial funds. Contract approach for theinstallation utilizing Bonneville Environmental Foundation ( BEF ) project management services which includes allnecessary staff time to bring a project from initial design to completion.B Budget Overview The Ecopalooza Project & Ecopalooza the ConcertIs this an updated Project Plan? If so, reason for update:Budget for project by fiscal year and is project funded? If so, for what amount(s) and period(s)Budget Amount-Ecopalooza the Fiscal Year:2011concert: $21,784Budget Amount-The Ecopalooza Fiscal Year:2011Project/Solar 4R Schools:$19,744.13C Agency Points of Contact Position NameProject Manager Rah-Miel MitchellMarketing Manager Schahram.RezaBEF Project Manager Craig Collins BEFCustomers: Jason Lee K-8- Lesile O’NeilOther Stakeholders: Portland Public School District, BEF, The Ecopalooza team,Other: Ecopalooza Ticket purchasers Page 4
  5. 5. Minority Information Outreach The Ecopalooza ProjectD Technical Project ComponentsProvide a detailed listing of the Requirements Definition, Specifications, Design, and Implementation and Training Plansfor inclusion into the project activities related to the solar installation. Part 2 includes sites install design to be completeafter site visit.Solar install: 1. Turnkey photovoltaic system installation for a 1.2 kW PV array in Portland OR. Current retail rates for PV installation are ~$7.00 per DC watt. 2. Power-One Fat Spaniel Data Acquisition Service. Fee is for the first five years of data monitoring. 3. Power-One Aurora Universal Industrial. Inverter Direct. Annual monitoring license sold separately. 4. Power-One Aurora Environmental - Basic. Irradiance, Module Temp, Ambient Temp 5. Add project to www.solar4rschools.org. Creates project page for easy access to monitored data and system specs. 6. Solar 4R Schools classic kiosk. Includes computer, touchscreen, power supplies and graphic design services. 7. Kiosk-page content development and programming. 8. The Teacher Training Workshop is an essential Solar 4R Schools deliverable as it helps bring solar energy off the roof and into the classroom. 9. The Solar 4R Schools team is available to serve as an on-going resource for all your renewable energy education needs. Additional training is available by phone and online web seminars. 10. The advanced renewable energy science kit is suitable for a class of 30 or more students.Portland Public School Site Install Design: 1. To be provided by Synchro Solar upon site visit. ORGANIZATIONAL BREAKDOWN STRUCTURE Meet the Team:Rah-Miel Mitchell is the Program Manager for Ecopalooza. As the program manger he is responsible for managing theproject development and communicating time lines to team members for both pre-production planning as well as theproduction of Ecopalooza. As the founder of the non-profit, Rah-Miel has a passion for environmental sustainability andpromoting the use of clean technology, especially by example. Having worked in the Computer Technology Industry priorto his involvement with The Ecopalooza Project, he saw the effects that electronic waste had on our environment and thirdworld countries. He saw this as an opportunity to not only benefit our environment, but to also work with local schools byrefurbishing the computers and then donating them. He believes the use of clean technology will make a difference inprotecting the environment for our future.Schahram Rezai is the Marketing Manager for Ecopalooza. His marketing expertise will be utilized to maximize visitorengagement at the event by identify marketing outreach strategies and designing specific collateral materials forattendees. Born in Switzerland, Schahram grew up in a community which showed interest in sustainable effort in recentdecades. He developed a knack for understanding the social problems that entail individual lifestyles moving towardssustainability and he is a true believer that corporate social responsibility will be the key to educate future generations. PROJECT BUDGET ESTIMATE: The Ecopalooza Project/Solar 4R SchoolsDescribes cost and budget considerations including an overview, additional resource requirements, and estimated cost atcompletion of Ecopalooza and The Ecopalooza Project. PROJECT MANAGEMENT AND MATERIALS:Item Description PriceContracted Services - With Turnkey photovoltaic system 8,400.00Equipment-fixed installation for a 1.2 kW PV array in Portland OR. Current retail rates for PV installation is ~$7.00 per DC watt. Page 5
  6. 6. Minority Information Outreach The Ecopalooza ProjectPWER1 Data Acquisition-pass through Power-One Fat Spaniel Data 250.00 Acquisition Service. Fee is for the first five years of data monitoring.PWER1 Aurora Univ –pass through Power-One Aurora Universal 870.00Industrial Industrial. Inverter Direct. Annual monitoring license sold separately.PWER1 Aurora Env – Basic-pass Power-One Aurora Environmental - 1,500.00through Basic. Irradiance, Module Temp, Ambient Tempwww.solar4rschools.org -fixed Add project to 300.00 www.solar4rschools.org. Creates project page for easy access to monitored data and system specs.Solar 4R Schools Kiosk - Solar 4R Schools classic kiosk. 3,750.00Quote-fixed Includes computer, touchscreen, power supplies and graphic design services.Kiosk OS and Programming Kiosk-page content development and 2,000.00 programming. EDUCATION:Teacher Training Workshop-fixed The Teacher Training Workshop is an 750.00 essential Solar 4R Schools deliverable as it helps bring solar energy off the roof and into the classroom.Follow-up Teacher Support-fixed The Solar 4R Schools team is 400.00 available to serve as an on-going resource for all your renewable energy education needs. Additional training is available by phone and online web seminars.Science Kit Assembly The advanced renewable energy 2,500.00Advanced – Quote-Fixed science kit is suitable for a class of 30 or more students.Travel Expenses on Project-Pass Actual travel expenses incurred to 200.00through complete project. PROJECT SCHEDULETo be provided by BEF. RISK PLAN.To be provided by BEF. Page 6
  7. 7. Minority Information Outreach The Ecopalooza Project PROCUREMENT PLANProject Management: BEF charges a fixed project management fee, based on project size.Pass Through: BEF passes through all project hard costs directly to our funding partners with no markup. Hard costsinclude any installation or contract labor, non-stock PV modules, PV inverters, balance of systems components, datamonitoring equipment, and any other related hardware. When available, BEF will also apply for and pass through any up-front incentive payments (state, federal, or utility) to our partners. BEF works hard to negotiate educational or non-profitdiscounts whenever possible.Fixed: BEF sells internally developed services and products at a fixed rate posted on our products and pricing list.Consulting: BEF charges a consulting rate for all activities that fall outside of the scope of services listed on the Productsand Pricing Guide. COMMUNICATIONS PLAN Page 7
  8. 8. Minority Information Outreach The Ecopalooza Project VERBAL COMMUNICATIONWHAT WHEN WHERE OWNER ATTENDEESSTATUS EVERY WEEK OFFICE PROGRAM ECOPALOOZA TEAM MEMBERSMEETING MONDAY MANAGER 11:00AMCALLED AS NEEDED OFFICE PERSON WHO PROJECT TEAM MEMBERS AND OTHERS ASMEETINGS CALLS & TOPIC AND PURPOSE LEADS MEETINGQUICK AS NEEDED (1)PHONE PERSON WHO TEAM MEMBERSUPDATES CALL (2) REPORTS TEXT(3) EMAIL UPDATES WRITTEN COMMUNICATIONWHAT DUE WHEN METHOD OF SENDER RECEIVER DELIVERYMEETING MINUTES 1 DAY AFTER THE EMAIL PROJECT TEAM ALL PARTICIPANTS MEETING MEMBERACTION ITEM LOG 1 DAY AFTER THE EMAIL RAH-MIEL ALL PARTICIPANTS PMO STATUS MITCHELL MEETINGMEETING AGENDA 1 DAY BEFORE A EMAIL RAH-MIEL ALL MEETING MEETING MITCHELL PARTICIPANTSSTATUS REPORTS WEEKLY ON EMAIL TEAM MEMBERS RAH-MIEL MITCHELLTO PROJECT THURSDAYMANAGER BY 3:00 PMPROJECT SCHEDULE EVERY WEEK ON EMAIL TEAM MEMBERS IMPLEMENTATIONUPDATES MONDAY SCHEDULE OWNER Page 8
  9. 9. Minority Information Outreach The Ecopalooza Project Page 9

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