1 CRIS Centre for Railway Information Systems Chanakyapuri, New Delhi.-110021 Tel:24106717, 24104525, Fax No. 91-11-26877893Sealed tenders are invited by Managing Director, Centre for Railway Information Systems(CRIS), Chanakyapuri, New Delhi-110021 for the following work: S. No. Tender nomenclature 1 Supply,transportation/insurance to the site, installation and acceptance testing of RFID Based Smart Cards MIFARE Classic 1 KB/DESFire 4KB (MF31CD40)Smart Cards on rate contract basis valid for 1 year from the date of finalization of the contract.Tender No: 2013/CRIS/849 dtd.11-3-2013Place of dropping tenders : CRIS, Chanakyapuri, New DelhiMode of tendering : Open (Advertised) tenderType of tender : two bid packet .Date of Acceptance of Tender upto tender closing time15.00 hrs :4-4-2013Earnest money: 2% of the estimated tender value subject to upper limit ofRs. 5,00,000/-Cost of Tender Document: Rs. 5000/-(Rs. Five thousand only)The tender forms, conditions of contract including specifications and other information can bepurchased from AMP(Extn. 339) during working hours on any working day upto one day beforethe date of submission of tender above on payment of Non refundable cost of tender documentas mentioned above. The cost of tender document should be remitted by Demand/Draft only infavour of CRIS payable at Delhi. Tender document can also be downloaded from CRIS Websitewww.cris.org.in . & tenders.cris.org.in However, at the time of submission of Bid, therequisite Non refundable cost of tender document must be submitted along with Bid, failingwhich tender will be summarily rejected. Chief Manager/Purchase
2 Bid Document Part -1 GENERAL CONDITIONS OF CONTRACT1. General Conditions of contract (GCC)may be downloaded from the site http://www.cris.or.in.2. The Special Terms of contract (SCC) as laid down in this document override the terms laid down in the GCC. All terms and conditions not specifically mentioned in the SCC shall be as laid down in the GCC.
3 SPECIAL CONDITIONS Part II Tender Document1. SCOPE OF WORK Supply, transportation/insurance to the site, installation and acceptance testing of RFID based Smart Cards DESFire 4KB (MF31CD40) Smart Cards on Rate Contract basis valid for 1 year from the date of finalization of the contract as per specification given in Annexure-A at Sites (Zonal railway Headquarters of Indian Railways) with onsite 3 years comprehensive Warranty.2. QUALIFICATION CRITERIA. 2.1 Bidder should fulfill the following qualification criteria. Bids from any bidder not meeting these qualification criteria shall be summarily rejected. a) The Bidder should be manufacturer of the card or single authorized representative of the manufacturer. If the bidder is not the manufacturer than he shall furnish the Authorization letter from the OEM specific to this tender clearly mentioning tender number for which authorization is being provided. b) The bidder should have turnover of at least Rs. 2crore or above during any of the last 3 financial years excluding the current year. The bidder should provide audited balance sheets and annual reports as documentary evidence. c) The bidder should have supplied similar type of cards in the last 3 years. The details of card supplied by the bidder and their respective applications should be furnished. d) The bidder shall furnish one Purchase Order of similar smart card of value RS. 50 lakh or above in the preceding 03 calendar years, including the current year, prior to the date of opening of this tender. e) The bidder should present certification/registration for their smart card business. f) The bidder should produce recognized certification regarding compliance to ISO 14443-1 Standard and should produce a recognized laboratory certificates regarding based material and card lifetime mentioned in Annexure – Aconfirming that the smart card meets standards: I Electrical specifications should comply with Arsenal Certification from Mifare Arsenal Institute. II Dimensional Specifications to comply with ISO 14443- A/14443-1 Standard III Mechanical/environmental tests complying to
4 ISO IEC 10373 as detailed in the acceptance Tests . g) The bidder should provide 10 sample smart cards for testing of application. The layout, colors scheme of the art work as detailed in Annexure – A will have to be printed by the vendor at the time of the receipt of supply order as per design approved by CRIS.3. Inspection and acceptance procedure: 3.1 Inspection shall be carried out by the consignees listed in Annexure-B or his authorized representatives at consignee’s premises at their Zonal Railway Headquarters. 3.2 Preliminary Acceptance testing shall be done by consignee on receipt in the presence of representatives of the contractor and a preliminary test certificate as per Performa given in Annexure- B1 will be prepared in 4 copies out of which three copies will be issued by the consignee. One copy shall be handed over to the supplier and one copy each shall be sent to Manager Purchase and Project manager, CRIS. Preliminary inspection will comprise of the following; 1. Physical verification of the equipment as per the supply contract. 2. Physical inspection of the equipment for any Physical damage. 3.3 Final Acceptance testing: The CRIS/Railway reserves the right to get cards tested for physical characteristics, cards dimension, material, security features, as also environmental conditions parameters In case it is found that more than 1% of the cards supplied of any lot are not meeting any of the required technical specifications, the said lot (of 250 cards) is liable to be rejected and the vendor will have to supply the whole lot again within a period of 6 weeks. A Final Commissioning Certificate as per Performa given in Annexure-B2 will be issued by the consignee in three copies retaining one copy for record. One copy shall be handed over to the supplier and one copy each shall be sent to Manager Purchase and Project Manager, CRIS.4. Technical specification:4.1 Detailed technical specification for the equipment are given inAnnexure-A.The bidder must submit an item wisecompliance of these technical specifications.
54.2 First technical bid shall be opened and will be examined to check thatthe bid is substantially technically responsive.5. Delivery conditions 5.1 Delivery shall be made within 4 weeks from the date of issue ofsupply order, to consignees given with the supply order.6. WARRANTY6.1 The warranty shall be for a period for 36 months or 1,00,000 times writing of data whichever is earlier. In case it is found that the cards have been damaged/chips are not readable within the period of warranty, the Railway will return the damaged cards to the vendor who has to replace the same within a period of 4 weeks at its cost failing which penalty @ Rs.50 per damaged card will be levied. For the period of warranty, the vendor has to submit a PBG which shall be 10% of the tender value.7. Schedule of rate:7.1 Rates must be quoted in the financial bid in the format given in theschedule of rate given in Annexure-C. The bidders must quote the rates strictly according to the Performa, giving break ups as asked for.7.2 After finalization of Rate Contract, the supply order will be placed by Purchase Officer/CRIS against Rate Contract as and when material is required within the validity of the contract.
6 Annexure A Technical Specification for RFID based Smart Cards DESFire 4KB S.No. Crietria Specification for DESFire 4KB (MF3ICD40) 1 Interface frequency 13.56 MHz 2 Communication Standard ISO/IEC 14443 A 3 Baud rate Activation at 106 kbps, application communication up to 424 kbps. 4 Activation and initialization True deterministic anticollision with cascade level 1 and 2. 7-byte UID 5 Transport protocol T=CL, Half duplex according to ISO/IEC 14443, part 4 6 Processor Secure asynchronous C51 micro controller with built in Operating system 7 Memory size Non volatile 4096 bytes 8 Memory structure Up to 28 applications, with up to 16 files in one application. With built in back up management for back-up files. 9 Crypto function supported TDES 10 Key length For TDES: 16 bytes 11 Key Version Must be supported 12 Authentication 3-pass mutual authentication based on the crypto used in card and application level. 13 Confidentiality En/Decryption based on crypto used on RF channel. 14 Integrity CRC16 and 4-byte MAC for TDES DESFire Native Mode, 15 Command set Native command set, ISO/IEC 7816 wrapping of the native command set. 16 Secure HW Glue logic, RAM scrambling, multi metal layer, 17 Exception sensors Temp, voltage 18 Operating distance Minimum 5 cms, maximum 10 cm 19 Data Retention 10 years 20 Write endurance Typical 100 000 cycles 21 Reliability & Test Certificate ArsenalCard Packaging, Labeling & DeliveryCards will be packaged in suitable cardboard boxes containing 1000 cards each.Safe and insured supply of all lots.Supply to be done as per intimated date at consignee’s premises.Cards to be supplied in suitable cartons ensuring safe storage under environmental variables such as humidity,temperature etc.Further, the packing should prevent the cards from any accidental electrical or mechanical shock capable of
7inducing any operational/structural defect in the cards.On each box, a label will be set with following information. These indications must be readable when boxes arestacked. Company logoI. Batch numberII. Number of the box, Number of cards, Manufacturing date and manufacturer reference, Delivery location ofcards, Weight of the box (if requested)III. Serial number of cards.CD containing engraved and unique IDs of cards shall be securely delivered with the batch.Transport key for the supplied batch shall also be securely delivered to CRIS Security manager.
8 Annexure-B Annexure – B1PRELIMINARY TEST CERTICFICATESUB: INSPECTION DEMAND NOTE – Power On Tests (for releaseof 80% payments)SUPPLY ORDER NO: DATEDAgainst the above mentioned supply order, the items detailedbelow have been received on _____________. The goods areconforming to specifications in the supply order and areacceptable.S.NO. ITEM DESCRIPTION QTY. Vendor RailwaysBy(sign) ___________ ______________Name ____________ _______________Design. ____________ ________________Date _____________ _________________ Annexure –B2FINAL COMMISSIONING CERTIFICATESupply order No. _____________________________ date ____Name of site _____________Name of Zonal Railway ______________________Name of Item ______________________Name of Vendor ______________________Against the above mentioned Supply order, the items detailedbelow have been successfully commissioned after installation and
9 tested. The training as required has been also provided by the vendor as per specification in the supply order. S.NO ITEM DESCRIPTION QTY. Vendor Railway By (Sign) _____ _ _ _ _______ Name _____ _ _ _ _______ Design. _____ _ _ _ _______ Date _____ _ _ _ _______ Annexure – CSCHEDULE OF RATESQuantity likely to be drawn against Rate Contract - 2.5 lakh of DESFire4KB Smart CardsI II III IV V VI=(I IX V+V)Item Name of Item Model/Ma Unit Price Taxes Total RemarksNo. ke for each Smart CardSupply of following item with enclosed specs.1 RFID based smart card – DESFire 4KB (MF31CD40)NOTE 1) Rates have to be separately quoted against each item; failing to fulfill this tender will be summarily rejected. Taxes extra if any are to explicitly quoted failing, which the same will not be considered at a later date. 2) Evaluation of offer will be made on item wise. Signature of Tenderer Date