Project Name : Samsung Naffora Techno Valley Project   Inquiry No. NB2231-PR-ITB-223Job No.: NB2231                   INST...
Project Name : Samsung Naffora Techno Valley Project    Inquiry No. NB2231-PR-ITB-223Job No.: NB2231                      ...
Project Name : Samsung Naffora Techno Valley Project    Inquiry No. NB2231-PR-ITB-223Job No.: NB2231  1. GENERAL     The B...
Project Name : Samsung Naffora Techno Valley Project      Inquiry No. NB2231-PR-ITB-223Job No.: NB2231     All communicati...
Project Name : Samsung Naffora Techno Valley Project         Inquiry No. NB2231-PR-ITB-223Job No.: NB2231                1...
Project Name : Samsung Naffora Techno Valley Project      Inquiry No. NB2231-PR-ITB-223Job No.: NB2231          SSA reserv...
Project Name : Samsung Naffora Techno Valley Project       Inquiry No. NB2231-PR-ITB-223Job No.: NB2231  10. PROPOSED PRIC...
Project Name : Samsung Naffora Techno Valley Project          Inquiry No. NB2231-PR-ITB-223    Job No.: NB2231            ...
Project Name : Samsung Naffora Techno Valley Project     Inquiry No. NB2231-PR-ITB-223Job No.: NB2231  13.    CONFIDENTIAL...
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(Interior const) instruction to bidders

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(Interior const) instruction to bidders

  1. 1. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 INSTRUCTION TO BIDDERS
  2. 2. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 INSTRUCTION TO BIDDERS INDEX 1. GENERAL 2. SUBMISSION OF PROPOSAL 3. COMMUNICATION 4. SCOPE OF WORK 5. TERMS OF PAYMENT 6. DEVIATION FROM INQUIRY DOCUMENTS 7. EVALUATION OF PROPOSAL 8. FAMILIARIZATION WITH WORKING CONDITIONS 9. CLARIFICATION 10. PROPOSED PRICE 11. CONTENTS OF PROPOSAL 12. COSTS OF PREPARATION OF THE BIDDERS PROPOSAL 13. CONFIDENTIAL DATA AND INFORMATION 14. TAXES AND DUTIES 15. BILLS OF QUANTITIES Attachment-1 : Project Summary Attachment-2 : Technical Specifications Attachment-3 : Bill of Quantities Page 1 of 9
  3. 3. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 1. GENERAL The Bidder is requested to submit to Samsung Saudi Arabia Ltd. (hereinafter called "SSA") a proposal based on the Inquiry Documents for the work as detailed in the Scope of Work and Supply attached thereto. The Bidders proposal must comply with all Inquiry Documents in all respects. The Inquiry Documents consist of: (1) Invitation to Bid (2) Instruction to Bidders (3) Requisition Sheets The Bidder is requested to confirm that all applicable documents stated herein are in his possession, and if any of them prove to be missing, to inform SSA promptly in order to obtain the same. 2. SUBMISSION OF PROPOSAL 1) Number of copies and addressee One(1) original and two (2) copies of the Bidders proposal duly signed by the Bidders executive shall be submitted to the addressee given in Clause 3 below. Also one (1) soft copy of CD should be included (one original and two copy of proposal documents and CD copy must be sealed with your company envelopes) 2) Bid closing date The Bidder is requested to submit a proposal on or before the bid closing date specified in the Invitation to Bid. 3) Language The proposal and all related documents, including, such items as reports, studies, correspondence, and drawings, shall be in the English language. 4) Return of Inquiry Documents The unsuccessful Bidder shall immediately, upon receipt of SSAs notice, return to SSA all Inquiry Documents. 3. COMMUNICATION Page 2 of 9
  4. 4. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 All communications shall be addressed as follows: 1) Address for Proposal Submission / Questionnaire / Clarification; (1 original and 2 copy to Samsung Saudi Arabia Co.LTD) Samsung Naffora Techno Valley Project. Samsung Engineering Co., Ltd. P.O. Box 35816 - Tareeg 120/207 Jubail Ind. City 31961 – Kingdom of Saudi Arabia Telephone No. : 966-3-340-8981 (Ext.127) Facsimile No. : 966-3-340-8984 E-Mail: chulgoo.lee@samsung.com 4. SCOPE OF WORK The Scope of Work will be as per the Drawings (Appendix 1), Technical Specifications (Attachment 2) and BOQ (Attachment 3). 5. TERMS OF PAYMENT 1) Advance Payment (A/P) 10 % of Contract Price subject to submission for equivalent amount of Bank Guarantee. Payment to be released within 45 calendar days of having received from the subcontractor the Advance Payment Bond, and the Performance Bond. 2) Monthly Progress Payment 90 % of Contract Price based on monthly progress approved by SSA. (Deducting 10 % A/P and 10 % Retention Price from the Total Progress of work) Payment to be released within 45 calendar days following acceptance of relevant invoice. 3) Retention 10 % of Contract Price Retention amounting to be applied to monthly progress payment Retention amount to be released to the contractor within 45 days from the initial Acceptance Date after receiving Warranty bond 4) Bond 4-1)1. Advance Payment Bond (A/B) Page 3 of 9
  5. 5. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 10 % of Contract Price, and furnish within 14 days from the date of Contract signing A/B shall remain valid until the date of the initial Acceptance Date. A/B to be released to the contractor within 30 days after the initial Acceptance Date. . 4-1)2. Performance Bond (P/B) 10 % of Contract price, and furnish within 14 days from the date of Contract signing P/B shall remain valid until the initial Acceptance Date including punch work. P/B to be released within 30 days after the initial Acceptance Date. 4-1)3. Warranty Bond (W/B) 10 % of the final, adjusted Contract price prior to receiving the Certificate of initial Acceptance W/B shall remain valid until expiration date of the Warranty Period W/B to be released within 30 days after issue of the Certificate of final Acceptance. 5) Warranty Period 15 Months from the initial Acceptance Date 6) Liquidated Damage Max 10 % of Contract Price 0.01 % of Contract Price for each day delayed 7) Bank charge Any and all bank charge to be incurred for the receipt of any payments under the Bidder shall be at the Bidder’s account. 6. DEVIATION FROM INQUIRY DOCUMENTS 1) In the event that the Bidder wishes to submit an alternative proposal, the Bidder shall firstly prepare his basic proposal strictly in accordance with the requirements and conditions hereof. In addition to the basic proposal, the Bidder may prepare an alternative proposal clearly indicating (1) technical reasons, (2) effects on price and (3) effects on the time schedule of works of the basic proposal. Page 4 of 9
  6. 6. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 SSA reserves the right to accept either the basic proposal or the alternative proposal but in the event that the basic proposal is accepted, the requirements and conditions of the Inquiry Documents shall be deemed to have been accepted by the Bidder. In the event of submission of an alternative proposal by the Bidder, the requirements and conditions of the Inquiry Documents to which no amendments and alternatives / deviations have been proposed by the Bidder at the time of the submission of the alternative proposal shall be deemed to have been accepted fully by the Bidder. 2) Any deviation and / or alterations from the inquiry conditions (commercial and technical) must be clearly and specifically stated in one section (to be titled "Deviations") of the proposal. SSA has no obligation to search for any deviations in other parts than the said "Deviation" section. In the event that the Bidder is awarded the contract, it will be on the basis only of those deviations and alterations included in such separate "Deviations" section and accepted by SSA. 7. EVALUATION OF PROPOSAL The evaluation of the Bidders proposal will not be limited to price but also take into account technical capability, working experienced in the related field, time schedule of works, reliability of execution plan, etc. It is therefore essential importance that all the information requested in "Requisition Sheets" herein below be constrained in the Bidders proposal. The evaluation will be conducted under SSAs sole discretion and judgment. 8. FAMILIARIZATION WITH WORKING CONDITIONS It is the Bidders responsibility to familiarize himself with the Work to be performed in accordance with the Inquiry Documents, including but not limited to working conditions, location of work, and all other requirements, such as local conditions, applicable laws and regulations, labor condition, environmental aspects, etc., in order to submit a firm and comprehensive proposal. The Bidder shall also check and verify the local information contained in the Inquiry Documents and is expected to have fully satisfied himself thereon before submitting his proposal. The Bidder shall make his own arrangements and inquiries with regard to the loading, unloading and transport of all construction equipment and material required for the works. The Bidder shall make all necessary investigations as to the heaviest loads that can be handled at ports or transported to the work site by road, railway or river, in particular with regard to the weight-bearing capacity or all bridges and culverts, and the Bidder shall comply with all relevant regulations of the governmental departments in connection therewith. 9. CLARIFICATION For clarification of or any query in respect of any part of the Inquiry Documents, the Bidder may contact SSA by e-mail or facsimile. Any clarification or reply by SSA will be advised to all Bidders as necessary for fair bid from all Bidders and shall not be valid or binding unless made in writing including e-mail or facsimile. Page 5 of 9
  7. 7. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 10. PROPOSED PRICE 1) Unit rates The Bidder shall propose unit rates for work by filling in the blanks of all tables contained in "Bill of Quantities (Attachment-3). An amount to absorb fluctuations in the costs of labor, construction equipment, materials and consumable shall be estimated and will be the Bidders responsibility. 2) Currencies The Bidder shall quote all prices in the currencies of Saudi Arabia Riyal (SAR) 11. CONTENTS OF PROPOSAL The contents of the Bidders proposal should be explicit so that SSA can fully analyze the essence of the technical and commercial aspects. The Bidders proposal shall include, without limitation, the data and information set out below. 1) Prices The Bidder shall fill in the blanks of "Bill of Quantities (Attachment-3)”. 2) Work organization chart The Bidder shall submit an organization chart for construction activities. The organization chart shall be accompanied by: - A short description of responsibilities and scope of authority of various personnel functions shall be shown - Safety, quality assurance, and environmental protection functions shall be clearly shown. 3) Detailed construction schedule The Bidder is requested to submit his detailed construction schedule including all kind of works described in this Inquiry Document. 4) Manpower mobilization schedule The Bidder shall submit a manpower schedule for the work, which shall be accompanied by: - Management & Supervisory Staff The scheduled duration of assignment to site supervision for each member describing local or foreigner shown in the Bidders proposed organization chart shall be shown in bar chart form. Page 6 of 9
  8. 8. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223 Job No.: NB2231 - Direct Labor/ Indirect Labor The numbers of personnel identifying local or foreigner, up to and including foreman level, which will be employed monthly shall be shown in tabulated form. The Bidder shall execute his work on the basis that all activity shall be performed during ten (10) hours per working day and six (6) days per week. 5) Temporary facilities plan The Bidder shall submit a layout plan including required surface area, descriptions and capacities of all temporary facilities to be constructed by the Bidder. In addition, Bidder is requested to present his plan for labor accommodation especially for the necessity of camp and it’s operation. In case of camp operation, Bidder shall provide the camp and related utilities for his labors and these costs should be included in the unit rates quoted in the Bill of Quantities (Attachment-3).. 6) Experience on similar job The Bidder shall submit a list of similar jobs executed by the Bidder for the past years, indicating project name, location, Owner, value and period of work, also stating clearly whether the Bidder carry out those job as a contractor or a Subcontractor. 7) Information on the Bidders volume of work in progress and current commitments The Bidder shall submit an analysis of the Bidders projected workload for all construction works in progress and in future. These construction works shall be individually identified by project, location and Owner. 8) QA / QC management The Bidder shall submit his policy and management system established for Companys QA / QC as well as the virtual practice in the project site. 12. COSTS OF PREPARATION OF THE CONTRACTORS PROPOSAL The Bidder shall bear all necessary costs and expenses required for or in connection with the preparation of the proposal and subsequent actions to be taken by the Bidder up to the conclusion of the contract including site visits, clarifications of the proposal and negotiations of the contract. Page 7 of 9
  9. 9. Project Name : Samsung Naffora Techno Valley Project Inquiry No. NB2231-PR-ITB-223Job No.: NB2231 13. CONFIDENTIAL DATA AND INFORMATION The Bidder shall keep the data and information contained in the Inquiry Documents supplied by SSA strictly confidential. 14. TAXES AND DUTIES The Bidder will be required to fully comply with the local tax laws and regulations. To that end the Bidder is required to acquaint himself with the relevant laws and regulations relating to the importation of materials, corporate taxes and personal income taxes, etc. 15. BILL OF QUANTITIES The items of Work and their respective descriptions and quantities (hereinafter collectively referred to as “The Quantities”) contained in the Bill of Quantities have generally been measured drawings, the Standards manual and Specifications and have been included to assist the Tenderer in the preparation of his Tender. The accuracy of the Bill of Quantities is not guaranteed and Tenderers are strongly advised to check the quantities for themselves and to allow in their submitted rates and include items resulting from their design as they consider necessary for any errors or omissions. The quantities shown in the Bill of Quantities may be altered during tendering. However, since the intention of the Conditions of Contract is that no work will be remeasured, Contractor to consider BOQ quantities (quantities to be based on the drawings) as actual and correct and any error or omission from the BOQ provides no grounds to adjust the contract price. The contractor is required to execute the item of work as per the quantities based on the drawings, irrespective of the quantities mentioned in the BOQ for the corresponding item. Each item of work in the Bill of Quantities must be individually priced in the rate column, extended and brought to the total for the appropriate page (Summary Sheet “Attachment-3”). Failure to comply with these requirements may render the Tender null and void. Page 8 of 9

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