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MAKING P6 MOVE IN READY AND ADOPTION EASY
By Elaine Britt Krazer, PMP
Dallas, TX
Many Primavera users and organizations have purchased P6 and are not prepared to use it.
The problem stems from a misunderstanding of the scale of P6 and the benefits gained from
a planned and phased implementation. Adoption and poor output are the result. This paper
suggests a phased preparation stage prior to usage that ensures a higher adoption rate
among users and organizations alike.
1. INTRODUCTION
A simple, phased approach and understanding of each item necessary to move-in to
Primavera is an imperative step to achieving strategic goals through successful projects.
After examining adoption and usage at dozens of organizations and hundreds of user
discussions, we have identified key success factors which ensure adoption and appropriate
usage of Primavera. A direct correlation exists between the practices in this paper and
improved project performance.

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2. TRENDS
Increasingly organizations are required to perform higher results with fewer and fewer
resources. While training and budgets are being cut, users are required to achieve larger
profit margins and spend less too. This combination causes an organization to purchase P6
to gain efficiencies, forgetting that the human element is often 80% of the solution—the
Project Management Information System PMIS (such as Oracle Primavera) is only 20% of
that solution. We have found 60% of the projects declaring the implementation of P6 as a
failure, were those who did not have the elements described in this paper.
EXAMPLE: PM CHALLENGES
 Complexity increasing
 Long project lifecycles
 Potential for many more projects
 Budgets squeezed
 Higher, global competition
 Low training budget, low hiring budget
 Project costs increasing, benefits unknown or not as planned
 Need to coordinate virtual enterprises

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3. PROBLEM
Preparation for the appropriate usage and adoption of Primavera is a step often omitted in
the pursuit of excellence in project execution.
EXAMPLE: CONVENTIONAL PROGRAM AND PROJECT MANAGEMENT METHODS
NOT UP TO THE CHALLENGE
 Projects over budget
 Data is highly dispersed and fragmented
 Old way of working – multiple tools for specialists, program status consolidated
manually and reported in Excel and PowerPoint – stand-up meetings
 Resulting business problems
4. SOLUTION
Primavera is an excellent tool, but the setup and usage of the tool must be planned in order
for any real benefit to be realized. We offer the Aligned Implementation Methodology (AIM)
that has been used for multiple clients, in many industries. Each now reports higher usage,
higher efficiency and better adoption of P6 and considers it a vital part of their Project
Management operations because they have seen the benefits of AIM.
EXAMPLE: NEW GENERATION OF PROGRAM MANAGEMENT SYSTEMS CAN
MEET THE CHALLENGE
 New way of working – everyone goes to one system
 Multiple specialist tools integrated to provide consistency
 Stand-up meetings with program management system
 Single version of the truth in real time
 Single repository for project information

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 Ensures entire organization knows what requirements need to be met
 Aligns, synchronizes and shares contracts and subcontracts
 Ensures all promised data deliveries occur on time
 Formally define format in which data is to be provided by extended enterprise
 Ensure all players know and communicate their intended product architecture
 Communicate items requiring special care and attention
 Disseminate responsibility selections to extended partner team
 Synchronize sub-contract activity with configuration and deliverables management
 Define and manage product end-item builds
 Execute and manage risk reduction strategies and report risk status
 Easily access a consolidated list of assigned issues across all projects
 Collaborate on review and audits
 Providing traceability of information

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5. BENEFITS
If average project failure rate is 68%, and reporting organizations have charted a 25%
increase in efficiencies through effective use of P6; then P6 is statistically pivotal to
achieving up to 93% in effective project performance.
EXAMPLE: RESULTS
 Suppliers and partners report their status in real time
 Team members are clear in their role, but can also see their effect on the overall
project
 P6 calculations produce decision-support data from a 360 perspective instead of
singular views by leadership or the user base
 Rollup status across programs and divisions
 Use limited skilled resources effectively
 Embed knowledge into the tools
 Measure performance in real time across a consistent and common set of metrics
 Security and job authorization embedded into the system
7. CONCLUSION
The use of a directed, purposeful plan to implement and use Primavera at an organization
should be informed and intentionally infused with best practices which have been effective
within an industry and market similar to the current environment. We can no longer do
what we have done before.
Contact information:
Elaine Britt Krazer, PMP
Align Projects, LLC
Phone: 800-522-2612
Email: info@alignprojects.com

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Website: www.alignprojects.com