done for a school project at ITT Tech

1. Future Project Managers
February 20, 2009
Project
Go Green Landscaping
F. P. M.
ITT Technical Institute
Norfolk Va. 23513
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2. Contents
Future Project Managers ...............................................................................................................1
February 20, 2009 ....................................................................................................................1
Project......................................................................................................................................1
Go Green Landscaping ..................................................................................................................1
Executive summary ................................................................................................................4
Background .........................................................................................................................4
Purpose ..............................................................................................................................5
Objectives ............................................................................................................................5
Scope .................................................................................................................................5
Organizational chart ...............................................................................................................5
Management strategy ..............................................................................................................6
Project team .........................................................................................................................7
Stakeholders .........................................................................................................................7
The Project Environment .........................................................................................................7
Communications Technology.....................................................................................................7
Communication objectives ........................................................................................................7
Communication planning ........................................................................................................8
Communications messages .......................................................................................................8
Audiences ...........................................................................................................................8
Priorities and constraints .........................................................................................................8
Responsibilities .....................................................................................................................8
Performance reporting .............................................................................................................8
Risk Management Analysis .........................................................................................................9
Description .............................................................................................................................9
Mitigation Strategy ................................................................................................................. 10
Funding— ........................................................................................................................ 10
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3. Contract work ..................................................................................................................... 10
Established competition ......................................................................................................... 10
Open market for another landscaping company ............................................................................. 10
Unable to be fully manned in time for opening .............................................................................. 10
Unable to secure permits ........................................................................................................ 11
Unable to acquire operational machinery .................................................................................... 11
Risk Monitoring .................................................................................................................... 11
Quality Management ............................................................................................................... 11
Documentation ................................................................................................................... 12
Administrative closure .......................................................................................................... 12
Appendix ................................................................................................................................ 13
WBS ..................................................................................................................................... 13
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4. Executive summary
The following document provides a Project Charter, Communication plan, and Risk and
Quality management for Go Green landscaping© to be developed by Future Project Managers
LLC. This charter describes the benefits and objectives of Go Green Landscaping© and explains
the strategy we used to complete this project.
Background
This project started off as a class project for project management documentation and
grew to a feasible venture for our group. The objectives for this project are to receive financial
backing from a local bank (small business loan), secure the needed equipment to perform
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5. contracted jobs effectively, and secure a trustworthy staff of employees to carry out contracts to
customer’s satisfaction. Our project concept was presented to the instructor of the class on
December 19, 2008. Cost to launch this venture will cost about $50,000.
Purpose
The purpose of this project charter is to communicate what we as a group will create a eco
friendly landscaping company to service the Hampton Roads area. We propose the landscaping
company will be ready for business by June
Objectives
Services planned to be offered to clientele include mowing/edging, seasonal clean up,
insect control/extermination, and overall upkeep of
Scope
1. Completing course that may pertain to landscaping if required by Virginia.
2. Obtaining the equipment needed to start the business.
3. Having an adequate staff.
4. Acquiring clients.
Organizational chart
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6. Management strategy
Our strategy is to offer a service on par and/or better than the leading landscaping businesses in
the surrounding area while charging a reasonable rate to customers that can still earn a profit.
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7. Each year will include upgrades from actual equipment used on site to equipment used in the
home office.
Project team
Edezal Carr
Johnnie Farmer
Ahmed Clemmons
Stakeholders
No stakeholders at the present time.
The Project Environment
Hampton Roads is a huge military based community that has lots of federal employment
opportunities. Hampton roads also have a large number of landscaping company and a
competitive market.
Communications Technology
The bulk part of our communication will be through weekly meetings with team members,
frequent e-mails early in the project and phone calls. The stakeholders will be communicated to
by a designated team member to be determined by a process of elimination.
Communication objectives
The communication objectives are to emphasize a positive image for the community.
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8. Communication planning
All communications will be internal for the team members and will be identified in the WBS. The
team leader will handle communications between all other stakeholders. The team leader is
responsible for the lessons learned in this project.
Communications messages
While dealing with the public our project team will communicate our new company by
advertizing with flyers and a company web page.
Audiences
Our audience will consist of the general public.
Priorities and constraints
Our first priority in this project is to secure funding for the landscaping service. This will
be done based on our charter.
Responsibilities
The team leader is responsible for implementing and monitoring the communication plan
and bringing any issues to the team members when they arise.
Performance reporting
The project team is responsible for all project performance.
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9. Risk Management Analysis
Risk Probability Level of Impact
High Med Low High Med Low
Get funding X X
Can’t get X X
Contract
(work)
More X X
Established
Competition
Open market X X
for another
landscaping
service
Unable to be X X
fully manned
in time for
opening
Unable to X X
secure
permits
Unable to X X
acquire
operational
machinery
Description
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10. Get Funding—
Can’t get contract (work) –
More Established Competition –
Open Market for another Landscaping Service –
Unable to be fully manned in time for opening
Unable to secure permits
Unable to acquire operational machinery
Mitigation Strategy
Funding—
If funding can’t be generated from a financial institution then our team will look for alternative
ways for funding this project such as private investors.
Contract work
If contracts can’t be obtained suitable for adequate income then we will do promotional jobs to
generate more business.
Established competition
Hard work, being fair, and honesty will help us generate a good name for our company, only time
can help us become well established in the landscaping service field.
Open market for another landscaping company
To be determined…… (Need more input)
Unable to be fully manned in time for opening
In the event that we don’t have adequate staffing before opening day we will use temporary
employers from local temp services
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11. Unable to secure permits
May delay launch date but it is mandatory that we secure permits if not before then as soon as
possible. Potential this risk can bring the project to a halt.
Unable to acquire operational machinery
Get machinery approved in advance. If we can’t purchase machinery that operates effectively or
efficiently then we will rent machinery until purchased machinery is working properly.
Risk Monitoring
The project Manager (Edezal Carr) will be monitoring the risk for this phase of the project….
Quality Management
Quality Objectives Quality Planning Quality Control Quality Assurance
All equipment will Distributor of Inspections will be Inspection guides
be inspected in a equipment set scheduled for provided by the
routinely manner. safety standards. weekly, monthly, manufacturer or
or quarterly state regulations.
maintenance.
Staff needs to be Hiring and Have the training Test staff
trained to operate training will be plan pre-approved. knowledge at the
equipment. done to Monitor all end of training.
accommodate. training. Continuously spot
check staff skills.
All equipment is in Manufacturer sets Follow Document any
proper condition. how equipment is manufacturer’s faulty equipment
to be used. instructions and and submit for
specifications. restoration.
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12. Documentation
All team members are responsible for documentation. The team leader is responsible for
approving documentation.
Administrative closure
The team leader will be responsible for closing the project.
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13. Appendix
WBS
Task # Task name Predecessor Resource
1 Determine Project Johnnie, Edezal,
Ahmad
2 Create Charter 1 Johnnie, Edezal,
Ahmad
3 Complete course pertaining 2 Johnnie, Edezal,
to landscaping Ahmad
4 Obtaining equipment 3 Ahmad
5 Obtain permits 3 Edezal
6 Get funding 3 Johnnie, Edezal,
Ahmad
7 Acquire clients 4,5,6 Johnnie, Edezal,
Ahmad
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