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Madeira New Hire Orientation

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New Hire technology orientation slides.

New Hire technology orientation slides.

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Madeira New Hire Orientation Madeira New Hire Orientation Presentation Transcript

  • The Madeira School March 23, 2010 Aeronia L. Poole, ETS/NA 23-Mar-10 1
  •  The Department of Technology (DoT)  The CISCO Phone System  Email: MS Outlook  The DOT Network Drives, Printers, & Scanning  My Backpack Grading System  Blackboard Learning Management System  Educational Technology Center (ETC) Aeronia L. Poole, ETS/SCT 23-Mar-10 2
  •  Secure your DOT ID Information Letter (from the Director)  Email all requests to DOT@MADEIRA.ORG. While the group is interdependent, focal areas of expertise are as follows: ◦ Jeff Dayton-Director of Technology: manages and provides support in all operations; procures hardware & software tools. ◦ Kim Adams-Systems Administrator and Blackboard Administrator: MAC specialist & hardware issues. ◦ Aeronia Poole-Educational Technology Specialist and Smart Certified Trainer: instructional technology & application issues. ◦ Kathy Stroop-Systems Administrator: “Jacqueline of all trades”; hardware & network issues. Aeronia L. Poole, ETS/NA 23-Mar-10 3
  • Aeronia L. Poole, ETS/NA 23-Mar-10 4
  •  When first using the system, press “Messages” and type password “221020”  Follow instructions from the phone  Remember to change your Cisco Password  To set up Speed Dials later… ◦ Open Internet Explorer ◦ Type <https://phone.madeira.org/ccmuser> ◦ Type your network user ID (e.g. apoole) & Password (initially 12345; change it here) ◦ Press ENTER ◦ Click “Yes” to answer certificate dialog ◦ Select “Add/Update your Speed Dials” & update or other option Aeronia L. Poole, ETS/NA 23-Mar-10 5
  •  Madeira School Telephone Guide: ◦ assigned different extensions; see Phone List ◦ Located in Q:Phone DirectoryDirectory 7-30  Solid red light when message(s) are waiting  If in an Academic Department, press the phone extension button associated with your name  Lift the handset and press Messages button  Enter your password, followed by # sign Aeronia L. Poole, ETS/NA 23-Mar-10 6
  •  From off-campus dial 703.556.8200 and follow instructions to select an extension.  From the Madeira School Telephone Guide: ◦ Note: Phone extension numbers above 8500 are Madeira internal voice mail extensions. If you trying to reach an extension above 8500 from off-campus, you’ll need to dial the following:  the Madeira Directory line, 703-556-8202.  press *.  type your four-digit extension and password.  If the power is out on campus, and you need to reach security, please call 703.821.1712 directly. Aeronia L. Poole, ETS/NA 23-Mar-10 7
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  • Aeronia L. Poole, ETS/NA 23-Mar-10 9
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  •  Email ◦ Usage & Ethics (see handout) ◦ Email Access to Off- and On-campus  Private & Public Folders  Messaging (Hands-On)  Making Appointments  Meeting Requests Aeronia L. Poole, ETS/NA 23-Mar-10 11
  •  Use is a privilege, not a right, even for adults.  Use is for Madeira-related work and to facilitate one’s communication on the job. See handout examples.  Internet: campus is firewalled against certain sites and students are blocked certain times of the day.  Avoid social networking sites (i.e., Facebook). Aeronia L. Poole, ETS/NA 23-Mar-10 12
  •  On-campus: use Start button or Desktop shortcut  Off-campus: ◦ MS Outlook uses Internet Explorer ◦ Type http://mail.madeira.org/exchange (bookmark) OR ◦ Open http://www.madeira.org ◦ Scroll over “Today @ Madeira” ◦ Click on “Campus Community”  Enter User ID & Password Aeronia L. Poole, ETS/NA 23-Mar-10 13
  •  Email space is limited.  Delete old messages (incl. “Sent”)  View Folder List ◦ Personal ◦ Public: SH1 & SH2 Lab reservations ◦ ETC Collaboration Classroom by appt.  View Master Calendar Aeronia L. Poole, ETS/NA 23-Mar-10 14
  •  New, Reply, & Reply All v. Madeira Adults  Unread messages are in bold.  Right click for message options.  Cleaning up mailboxes: Delete & Sent folders  Customizing Signatures: ◦ Tools > Options > Mail Format > Signatures > Aeronia L. Poole, ETS/NA 23-Mar-10 15
  •  Click on New > Appointment  Complete information accordingly: ◦ Click on Start Time to see full calendar ◦ Click on time to see 30-minute increments or type the desired time slot  Click Save & Close Aeronia L. Poole, ETS/NA 23-Mar-10 16
  •  Click on New > Meeting Request OR  From New Appointment, click “Invite Attendees” to open a “Send” “To...” OR  Open message list and drag to desired Calendar—include a message if desired.  Click Save & Close Aeronia L. Poole, ETS/NA 23-Mar-10 17
  •  Links appears at top of Meeting Request.  Accept, Decline, or Propose New Time.  Exit. Aeronia L. Poole, ETS/NA 23-Mar-10 18
  • Aeronia L. Poole, ETS/NA 23-Mar-10 19
  • Aeronia L. Poole, ETS/NA 23-Mar-10 20
  •  Network Drive Mapping ◦ U: User - Private; user access only ◦ O: Department - Departmental access only ◦ Q: Common - All Faculty & Staff access ◦ S: Student - Department/Student use  Map a Printer (Hands-On)  Scan to a Copier  Campus & Departmental Software Aeronia L. Poole, ETS/NA 23-Mar-10 21
  • Aeronia L. Poole, ETS/NA 23-Mar-10 22
  •  O Drive:  S Drive: ◦ Shared departmental/office folders. ◦ This is the drive for student ◦ Central storage drive for all and faculty to share files. departmental or office files. ◦ Blackboard posts are ◦ Access to this drive will be those in another option for sharing. your own department/office.  U Drive:  Q Drive: ◦ "Common" drive. ◦ For private use. ◦ Common drive is to facilitate ◦ Only used for non-business communications among related items. departments and offices. ◦ Accessed by individual only. ◦ Non-secure files can be shared with Madeira community outside departments. Aeronia L. Poole, ETS/NA 23-Mar-10 23
  •  No need to map to Common drive; contact DOT if experiencing technical difficulties.  Map to printers only when needing to go outside departments (contact the DOT). Aeronia L. Poole, ETS/NA 23-Mar-10 24
  • Necessary only if needing to print outside own department. Notify the DOT. Aeronia L. Poole, ETS/NA 23-Mar-10 25
  •  Scanning copiers are located in: ◦ SchoolHouse1 ◦ SchoolHouse2 ◦ Health Center ◦ Main  User Accounts are needed to scan (see DOT)  Scanned document is retrieved from email.  Also print directly from computer to copier. Aeronia L. Poole, ETS/NA 23-Mar-10 26
  •  See Department Chairs for list of departmental applications used.  No software is to be installed on Madeira desktop or laptop computers without expressed consent of the DOT. Aeronia L. Poole, ETS/NA 23-Mar-10 27
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  •  Electronic grade book  MyBackpack maintenance is mandatory (though manual “green books” can be kept).  Policies & Processes defined by Acad. Office  Setup & Preferences defined by syllabi  Terms, Grades & Comments by Acad. dates  Attendance & Discipline Reporting Aeronia L. Poole, ETS/NA 23-Mar-10 30
  •  Review individual department grading policy  Departments will use points, weights, or both  All terms end submitted to the Registrar Aeronia L. Poole, ETS/NA 23-Mar-10 31
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  • How to take Class Attendance: (Photos coincide with student record)  Go to the MyBackpack website. You can go to this URL: https://backpack.madeira.org/SeniorApps/ or if you are on a campus computer look for the shortcut on the desktop. You can also access the link from the Community Login page on the Madeira Website.  Once you are logged in, click on Class Attendance under the MyClasses column. Ensure that you have the correct class.  You will make any individual changes in the Type column. Once all your types are complete you must click the Apply button. Either button will work.  You MUST click Apply even if everyone is present!! Aeronia L. Poole, ETS/NA 23-Mar-10 34
  • How to enter Discipline:  Go to the MyBackpack website. You can go  Enter the student's last name and click to this URL: Search. https://backpack.madeira.org/SeniorApps/  Click on NEW. or if you are on a campus computer look for this shortcut on the desktop.  Enter the date if needed.  Enter the infraction using the drop  You can also access the link from the down box. Community Login page on the Madeira  Type a description. Website.  Select a location if needed.  Do not use the Points field.  Once you are logged in, under the  When finished you must click the MyStudents column click on Discipline. Submit button. Any questions concerning the procedure or categorization of discipline should be directed to the DOS office. Aeronia L. Poole, ETS/NA 23-Mar-10 35
  • Aeronia L. Poole, ETS/NA 23-Mar-10 36
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  •  Log in using network user name & password  Course & Student Enrollment Newly created Blackboard accounts must use the ilname@Madeira.org login account. All others will be deleted by the administrator.  Assignments, Courses, Calendar, & Tasks Aeronia L. Poole, ETS/NA 23-Mar-10 38
  •  Logon: ◦ Username: Your network logon ◦ Password: Your network password  Opening Blackboard Screen: If viewable… Aeronia L. Poole, ETS/NA 23-Mar-10 39
  •  All Announcements are grouped so that students can see what’s up.  Courses are on the right—this shows only the enrolled courses in which the teacher/student participates. Notice that you are enrolled in the VAIS Self-Study. Notice the courses you are teaching.  There is a Calendar feature for scheduling tests, assignments, etc.  There is a Task feature for helping students pace themselves in assignments, etc. Aeronia L. Poole, ETS/NA 23-Mar-10 40
  •  Click on the course you’d like to modify.  Click on the Control Panel option. Aeronia L. Poole, ETS/NA 23-Mar-10 41
  •  You have three options: ◦ You can type in the last name or the beginning of the last name to jump to the appropriate student. ◦ You can click on the A-Z tab and find the students alphabetically. (preferred) ◦ You can scroll through all the names by clicking SEARCH.  Click the ADD box to add a student to the class. Then click SUBMIT at the bottom of the screen.  Repeat this for all students in the course.  Return to the Control Panel to repeat this for each course you are teaching. Aeronia L. Poole, ETS/NA 23-Mar-10 42
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  •  Opened Spring 2010 (http://madeiraetc.wikispaces.com)  Collaboration Room: ◦ Adult & Student technology lesson development ◦ Smartboard lesson plan development  Mac Lab: Digital film & image production  Scanners  Videoconferencing Aeronia L. Poole, ETS/NA 23-Mar-10 45
  •  Office 2007 is installed throughout campus.  All users should learn and exercise proper file saving techniques.  Departments should consider using Office templates for standard forms (i.e. notes)  Professional Development workshops are held in the computer lab and ETC. Aeronia L. Poole, ETS/NA 23-Mar-10 46
  •  SMART Interactive Whiteboards are installed throughout campus classrooms.  Numerous teacher helps can be found in the online resources & Teachers Hub  Smartboard PD workshops are offered by request on Wednesdays in the ETC. Aeronia L. Poole, ETS/NA 23-Mar-10 47
  •  Please remember to sign up for future technology instruction workshops to be held throughout the year.  View the Madeira Technology page on the web. Aeronia L. Poole, ETS/NA 23-Mar-10 48
  • Aeronia L. Poole, ETS/NA 23-Mar-10 49