Handling and storing bullion and precious metals can be a complicated matter. Compliance with LBMA Good Delivery Rules, inventory traceability, visibility and security are matters of considerable concern when dealing with the proper handling and storage of bullion and precious metals. Having software that ensures that bullion and precious metals can be received, handled, and stored securely produces time and labor savings and provides increased billing accuracy. Using the latest technology enables full lot and serial number traceability of bullion and precious metals and facilitates more accurate, timely transfer of ownership as well. In evaluating software it is important to select flexible software that can handle allocated, non-allocated, segregated and non-segregated storage and can work using RF or RFID. Selecting software that can handle a variety of holds and capture the actual precious metal composition of the inventory provides more accurate inventory processing and better documentation for your business. It is also desirable to use software that facilitates secure processing and inventory storage including time and date stamped security video; restricted inventory handling on a user basis; “Chain of Custody” and “Chain of Integrity” documentation and a system of customizable alerts and notifications. Software that is flexible enough to provide multiple billing strategies and can capture accessorial charges including insurance fees will enable your business to capture and bill more accurately and generate more revenue. Real time information visibility for both system users and clients is essential in mission critical decision making. By providing a web based portal through which clients can access real time information including orders, receipts, invoices and other information provides a higher level of customer service leading to enhanced customer satisfaction levels and more referrals for your business. Using software developed to manage the handling and storage of bullion and precious metals will enable your company to provide efficient, accurate and secure service for your clients and increase profitability.

1. 25 Critical Features
Precious Metals Storage:
Inventory Management System
for Bullion
By Laura Olson
Allocated and Non-Allocated Storage

2. The handling and storage of precious metals can be complex.
LBMA Good Delivery Rules, inventory security, traceability and billing are
matters of primary concern. Businesses that handle and store bullion
and precious metals can ensure more secure, accurate and
efficient operations by using the latest technology including:
• Inventory (and vault/storage) management software
• RFID or barcodes
• Tablets or mobile devices
This presentation provides information on the 25 features needed for best
managing the handling and storage of bullion and precious metals.
Selecting software that includes this functionality will enable your
business to be more profitable and LBMA compliant.
Introduction

3. Can track by:
• Lot
• Serial number
Using:
• Bar codes
• RFID
1 Inventory Tracking Methods

4. Handles:
• Allocated and non-allocated storage
• Segregated and non-segregated inventory
2 Allocated Storage/Segregated Inventory

5. Handles variable weight materials
3 Variable Weight

6. Can restrict or allow mixing of
inventory in specific locations
4 Inventory Locations

7. Can capture the actual precious
metal composition of the inventory
5 Metal Composition

8. Can track inventory by:
• Institution
• Broker
• Collector
• Individual owner
• Broker
6 Inventory Tracking by Owner
Can track & transfer inventory
from one client to another

9. Can capture time & date stamped
security video as packages are
opened
7 Time & Date Stamped Security Video

10. • System support for multiple units
of measure
• Can use Troy ounce as unit of
measure
8 Units of Measure

11. Can tag inventory as having certain
certifications or properties for easier
tracking
9 Tag & Track Inventory

12. Supports key billing needs including
• Automate accessorial charge
capture for insurance expense
and value added services
• Recurring storage & anniversary
billing
10 Multiple Billing Strategies Support

13. Can calculate daily billing record and
bill using a variety of billing
strategies and for whatever
accessorial charges are needed
11 Billing

14. Includes ability to store files such as:
• PDF
• Word
• Excel & others
and attach to any item, inventory,
receipt or shipment
12 File Storage

15. Can restrict inventory to specific
locations
13 Restricted Inventory Locations

16. Can restrict inventory handling on a
user basis
14 Restricted Inventory Handling

17. Can handle multiple simultaneous
Inventory transfers
15 Inventory Transfers

18. Provides hierarchal bin location setup
16 Location Set up

19. Can handle system holds including:
• Testing
• Quarantine
• Inspections
System can handle multiple
simultaneous holds
Workflow can automate holds &
hold release
17 Inventory Holds

20. Can provide web portal access for
clients including ability to access
real time information including
• Orders
• Receipt
• Invoices and more
18 Real Time Inventory Visibility

21. Provides full audit trail records for “chain of
custody” documentation
19 “Chain of Custody”

22. Provides audit reports for inventory
documentation by owner to assist in
providing documentation for “Chain of
Integrity”
20 “Chain of Integrity”

23. Can enable precious metal price tracking
via website integration to London Bullion
Market Association (LBMA)
21 Precious Metal Price Tracking

24. Can provide multiple picking methods
Including:
• Single order picking
• Multiple batch order picking
• Multiple order cluster picking
22 Multiple Picking Methods

25. Can provide system alerts/notifications:
• Can post within application or
send as email internally or to
client
• Allow users to establish their
own alert specifications to trigger
an alert
23 Alerts and Notifications

26. Provides customizable reports &
business processes:
• Workflow based system
• “Drag and drop” customizable
reports that can be created to suit
every need: tabular, free form,
graphical interactive & rich data
visualization including charts & maps
24 Flexible, Configurable System

27. 25 LBMA Compliance
System facilitates compliance with
The London Bullion Market Association
(LBMA) Good Delivery Rules

28. Contact Us
Learn How Datex Can Help Your Business Be More Profitable & LBMA Compliant