2. Everyone knows that it's not easy running a
successful medical practice. As the practice
grows, there are records to keep and
maintain. And if you are not careful, you may
find yourself buried underneath a whole pile
of patient records with no means of retrieving
them easily.
Here is how the scenario usually plays out.
The practice starts out small with a few staff
and a handful of patients. So there is no need
for advanced technology to help keep the
records organized. Everything is managed
manually by the staff. Daily tasks such as
scheduling appointments, issuing cash
receipts, tracking patient records, etc. are all
done by the staff. When the practice is still
small, performing these tasks is easy.
3. The problem is, the practice continues to take
on new patients everyday. And existing
patients return for medical treatments. There
is a cumulative effect. And soon, before you
realize it, your staff is taking too much time
retrieving the records that you need. You know
that your practice is growing, and you hire full
time staff to handle the administrative issues
But that doesn't solve all the problems. You
will have to have some way of training the new
staff. Even then, if the paperwork gets worse
down the road, your staff are going to feel
stressed out, and they are going to tender their
resignation. And thus, the whole cycle starts
all over again.
4. To prevent that from happening to your
practice, start looking towards technology -
more specifically, look towards software to
help manage the processes in your practice.
Don't wait till it's too late. Start while the
practice is still small. This gives you more time
to setup the system properly so that future
frustrations can be avoided.
A good piece of patient management software
not provides operational features, it also helps
you run your practice like a proper business.
For example, you will be able to view KPI (key
performance indicators) from your
dashboard. KPI include indicators such as
trending graphs, financial warnings, and
more.
5. With medical practice management
software, most of your operational issues
will be well taken care of. Forms that are
previously giving your staff nightmares can
now be managed by the system. You can
create custom templates for common data
entry forms with pre-built default fields.
There is a task scheduler for managing daily
routines such as calculating patient balances
or rebuilding indices. Such tasks can be
performed after office hours. If there are
bills to be paid, the task scheduler can
update the Patient Reminder Balance field
automatically, and the patient will be
reminded of the bill balance when he or she
comes for the next appointment.
6. With medical practice management
software, most of your operational issues
will be well taken care of. Forms that are
previously giving your staff nightmares can
now be managed by the system. You can
create custom templates for common data
entry forms with pre-built default fields.
There is a task scheduler for managing daily
routines such as calculating patient balances
or rebuilding indices. Such tasks can be
performed after office hours. If there are
bills to be paid, the task scheduler can
update the Patient Reminder Balance field
automatically, and the patient will be
reminded of the bill balance when he or she
comes for the next appointment.
