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Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative
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Katherine Skinner - Collaborative Distributed Digital Preservation: The MetaArchive Cooperative

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A presentation delivered at the University of North Texas by Dr. Katherine Skinner on December 11, 2009, on organizational and technical considerations regarding collaborative distributed digital …

A presentation delivered at the University of North Texas by Dr. Katherine Skinner on December 11, 2009, on organizational and technical considerations regarding collaborative distributed digital preservation. The MetaArchive Cooperative, a distributed digital preservation network, is covered as a case study.

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  • Building, disseminating, and preserving collections used to be a single institution’s work “ Digital age” defies those institutional boundaries Competition vs. collaboration conundrum Academia—highest stakes are reputation How do we incentivize?
  • Transcript

    • 1. Katherine Skinner Executive Director, Educopia Institute Program Manager, MetaArchive Cooperative University of North Texas December 11, 2009
    • 2. <ul><li>What is distributed digital preservation? </li></ul><ul><li>Why do we need to collaborate? </li></ul><ul><li>What are some basic principles of collaborative networking? </li></ul><ul><li>What do they look like in practice? </li></ul><ul><ul><li>MetaArchive Cooperative </li></ul></ul>Skinner 12/11/09
    • 3. <ul><li>Digital preservation: </li></ul><ul><li>Managed activities necessary for ensuring both the long-term maintenance of a byte stream and continued accessibility of its contents. </li></ul><ul><li>Aims to ensure that future users will be able to discover, retrieve, render, manipulate, interpret and use digital information in face of constantly changing technology </li></ul>Skinner 12/11/09
    • 4. <ul><li>“ Disaster recovery strategies and backup systems are not sufficient to ensure survival and access to authentic digital resources over time. A backup is short-term data recovery solution following loss or corruption and is fundamentally different to an electronic preservation archive.” </li></ul><ul><li>JISC. Digital Preservation: Continued Access to authentic digital assets. (November, 2006) </li></ul>Skinner 12/11/09
    • 5. <ul><li>Internal policies </li></ul><ul><li>Internal strategies/procedures </li></ul><ul><li>Implementation </li></ul><ul><li>Monitoring </li></ul>Skinner 12/11/09
    • 6. <ul><li>Policy should </li></ul><ul><ul><li>Explain how digital preservation can serve major needs of the institution </li></ul></ul><ul><ul><li>State some of the principles/rules that form the basis of implementation </li></ul></ul><ul><ul><li>Provide guidance and authorization on preservation of digital materials (selection, rights info, formatting, etc) </li></ul></ul><ul><ul><li>Ensure the authenticity, reliability and long term accessibility of the digital materials </li></ul></ul><ul><ul><li>Be date stamped and marked for next review </li></ul></ul>Skinner 12/11/09
    • 7. <ul><li>Document preservation practices </li></ul><ul><li>The “what”—what content is preserved and where is it preserved </li></ul><ul><li>The “how”—what service(s), how process for ingest/harvest, how retrieve if necessary, how monitor </li></ul>Skinner 12/11/09
    • 8. <ul><li>Maximizing survivability through adapting long-known preservation conventions </li></ul><ul><ul><li>Multiple copies </li></ul></ul><ul><ul><li>Distribution </li></ul></ul><ul><ul><li>Security </li></ul></ul>Skinner 12/11/09
    • 9. <ul><li>How do you do preservation? </li></ul><ul><ul><ul><li>Rule 1: you don’t do it alone! </li></ul></ul></ul>Skinner 12/11/09
    • 10. Skinner 12/11/09
    • 11. <ul><li>Collections </li></ul><ul><ul><li>Books, journals, newspapers, unique items, etc. </li></ul></ul><ul><li>Services </li></ul><ul><ul><li>Building, disseminating, and preserving collections </li></ul></ul><ul><ul><ul><li>Once solitary; now defies such boundaries </li></ul></ul></ul><ul><ul><ul><li>Competition vs. collaboration issue </li></ul></ul></ul><ul><ul><ul><li>Viability at stake </li></ul></ul></ul>Skinner 12/11/09
    • 12. <ul><li>Adjust to a more collaborative mindset to accomplish two preservation goals: </li></ul><ul><ul><li>To preserve the digital collections we create </li></ul></ul><ul><ul><ul><li>Maintain integrity so that we can continue to access both “born digital” and digitized materials </li></ul></ul></ul><ul><ul><li>To preserve our own institutional missions </li></ul></ul><ul><ul><ul><li>Outsourcing a core mission is a dangerous proposition </li></ul></ul></ul><ul><ul><ul><li>Danger of becoming a broker rather than a do-er </li></ul></ul></ul>Skinner 12/11/09
    • 13. <ul><li>Collaborative Network: An association of autonomous entities collaborating to achieve common or compatible goals. </li></ul><ul><li>Source: Wikipedia.org </li></ul>Skinner 12/11/09 FLEXIBILITY FRAGILITY
    • 14. <ul><li>Enables communities to work together on a common solution to a common problem </li></ul><ul><li>Demands attention to organizational structure in order to work </li></ul><ul><li>Requires three key elements: </li></ul><ul><ul><li>A common cause </li></ul></ul><ul><ul><li>Solid institutional buy-in </li></ul></ul><ul><ul><li>Attention to the organizational arrangement that governs the partnerships </li></ul></ul>Skinner 12/11/09
    • 15. Skinner 12/11/09
    • 16. <ul><li>Founded on the premise that cultural memory organizations should maintain their historical role as cultural stewards </li></ul><ul><ul><li>Preservation of digital assets as corollary to preserving physical ones </li></ul></ul><ul><ul><li>Need in house expertise and knowledge </li></ul></ul><ul><ul><li>Value of curators and librarians and archivists </li></ul></ul><ul><li>Chose technical and organizational infrastructure that capitalizes on cultural memory organization’s proven methodologies </li></ul><ul><ul><li>Distributed preservation </li></ul></ul><ul><ul><li>Partnership to keep costing affordable </li></ul></ul>Skinner 12/11/09
    • 17. <ul><li>A distributed digital preservation cooperative for digital archives, based on LOCKSS </li></ul><ul><li>Founded in 2003; supported by combination of sponsored funding (NDIIPP, NHPRC), consulting fees, and membership fees </li></ul><ul><li>Provides digital preservation infrastructure and training and models to enable other groups to establish similar networks </li></ul>Skinner 12/11/09
    • 18. <ul><li>MetaArchive is a cooperative, not a vendor: </li></ul><ul><ul><li>A cooperative (or co-op) is an organization that consists of a group of individuals who have joined together to perform a function more efficiently than each individual could do alone. The purpose of a cooperative is not to make profits, but to improve each member&apos;s situation and the situation of the surrounding society. </li></ul></ul><ul><li>collaborative association of cultural memory organizations with a nonprofit administration </li></ul><ul><ul><li>All hardware and software assets are owned by members </li></ul></ul><ul><ul><li>Membership fees go to a central pool of support for members’ co-op activities </li></ul></ul>Skinner 12/11/09
    • 19. Skinner 12/11/09 14 US Members + Lib. of Congress 2 Overseas Members
    • 20. <ul><li>Auburn University </li></ul><ul><li>Boston College </li></ul><ul><li>Clemson University </li></ul><ul><li>Emory University </li></ul><ul><li>Florida State Univ. </li></ul><ul><li>Folger Shakespeare Lib. </li></ul><ul><li>Georgia Tech </li></ul><ul><li>Pontifícia Universidade Católica (Rio) </li></ul><ul><li>Rice University </li></ul><ul><li>Univ. of Hull </li></ul><ul><li>Univ. of Louisville </li></ul><ul><li>Univ. of North Texas </li></ul><ul><li>Univ. of South Carolina </li></ul><ul><li>Virginia Tech </li></ul><ul><li>Library of Congress </li></ul><ul><li>NDLTD </li></ul><ul><li>SDSC </li></ul>Skinner 12/11/09
    • 21. <ul><li>Works with any repository system </li></ul><ul><li>Collections must be available via http for initial harvest (it can be a highly secure pathway) </li></ul><ul><li>Tiered membership: $5K or $1K per year </li></ul><ul><li>Server cost: $4,600/3 years (currently) </li></ul><ul><li>Space is at cost : $0.67/GB/year for six replications </li></ul>Skinner 12/11/09
    • 22. <ul><li>Collections </li></ul><ul><li>Technical Infrastructure </li></ul><ul><li>Organizational Infrastructure </li></ul>Skinner 12/11/09
    • 23. <ul><li>Format-agnostic solution </li></ul><ul><li>Subject- and genre-based archives </li></ul><ul><ul><li>Southern Digital Culture </li></ul></ul><ul><ul><li>Electronic Theses and Dissertations </li></ul></ul><ul><ul><li>TransAtlantic Slave Trade </li></ul></ul><ul><ul><li>Early Modern Literature </li></ul></ul><ul><ul><li>Newspapers (coming soon) </li></ul></ul>Skinner 12/11/09
    • 24. <ul><li>MetaArchive provides a cost-effective cooperative structure: </li></ul><ul><ul><li>secure distributed digital preservation of archives </li></ul></ul><ul><ul><li>based on re-use of LOCKSS for archives </li></ul></ul><ul><li>Network participation as a MetaArchive-LOCKSS cache is simple and inexpensive </li></ul>Skinner 12/11/09
    • 25. <ul><li>Preservation solution needed a long-term, sustainable infrastructure </li></ul><ul><ul><li>Question arose: Who’s in charge of a Cooperative of peer institutions? </li></ul></ul><ul><li>Sought guidance </li></ul><ul><ul><li>legal team, librarians, archivists, and IP specialists </li></ul></ul><ul><li>Created core structure in 2006: </li></ul><ul><ul><li>charter, membership agreement, papers of incorporation, business plans, etc. </li></ul></ul>Skinner 12/11/09
    • 26. <ul><li>Separated the administrative apparatus and member institutions </li></ul><ul><ul><li>provides a clear line of leadership and responsibility </li></ul></ul><ul><ul><li>helps to keep any one member’s goals from unduly influencing the cooperative’s direction </li></ul></ul><ul><ul><li>gives leverage for external partnerships </li></ul></ul>Skinner 12/11/09
    • 27. <ul><li>reducing our short- and long-term costs </li></ul><ul><ul><li>Investing in a commonly-owned solution, not purchasing a service </li></ul></ul><ul><ul><li>Sharing technological development and organizational tasks </li></ul></ul><ul><li>decentralizing our activities </li></ul><ul><ul><li>Safety in this “brave new world” of digital preservation may well reside in shared knowledge and shared commitment </li></ul></ul><ul><li>decreasing dependence on third-party solutions </li></ul><ul><ul><li>There is room for various types of solutions </li></ul></ul><ul><ul><li>Increased capacity for acting as a community of cultural stewards </li></ul></ul>Skinner 12/11/09
    • 28. <ul><li>Outsourcing core services = risky proposition </li></ul><ul><li>Core missions: </li></ul><ul><ul><li>Building collections </li></ul></ul><ul><ul><li>Disseminating collections </li></ul></ul><ul><ul><li>Preserving collections </li></ul></ul><ul><li>Cannot focus on the collections at the expense of the services … need both in order to carry our missions and memory forward </li></ul>Skinner 12/11/09
    • 29. <ul><li>Dr. Katherine Skinner </li></ul><ul><li>404 783 2534 </li></ul><ul><li>[email_address] </li></ul>Skinner 12/11/09

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