SharePoint Saturday Baltimore 2014
#SPSBMORE
mingpresents.wordpress.com
Taming Your Taxonomy in SharePoint
Jonathan Ralton
TAMING YOUR TAXONOMY IN SHAREPOINT
Jonathan Ralton
BlueMetal Architects
OUTLINE
 Setting the Stage
 Orientation
 In Theory…
 The Nitty-Gritty
 In Practice…
 Exercise
 Wrapping Up
 Questi...
Taming Your Taxonomy in SharePoint
SETTING THE STAGE
ME
PRESENTER
JONATHAN RALTON
 Senior Information Architect
at BlueMetal Architects
 SharePoint IT Pro since
2005 (WSS/SPS)
...
YOU
AUDIENCE
What roles are
you in?
What are you hoping
to learn?
Taming Your Taxonomy in SharePoint
ORIENTATION: IN THEORY…
IN THEORY…
WHAT IS… HOW DO THEY RELATE?
 Information Architecture
 Content Architecture
 Taxonomy
Information
Architect...
INFORMATION ARCHITECTURE
def·i·ni·tion [dèffə nísh'n]
INFORMATION ARCHITECTURE
“the art and science of
structuring, organizing, and labeling
information to help people
find and...
INFORMATION ARCHITECTURE
1. The structural design of shared
information environments
2. The art and science of organizing ...
CONTENT ARCHITECTURE
def·i·ni·tion [dèffə nísh'n]
CONTENT ARCHITECTURE
1. The specification for a content
management solution
2. A set of activities and outputs for effecti...
CONTENT ARCHITECTURE
IN THEORY…
INFORMATION ARCHITECTURE CONTENT ARCHITECTURE
 Macro
 Overall design of the
information solution and the
user...
TAXONOMY
def·i·ni·tion [dèffə nísh'n]
TAXONOMY
“a classification into ordered categories”
– dictionary.com
TAXONOMY
A way to group things together
IN THEORY…
 Qualities
 Structured
 Organized
 Methods
 Grouping
 Classification
 Categorization
 Goals
 Make find...
IN THEORY…
50%50%
FINDING CONTENT
Navigation Search
IN THEORY…
 What is it?
 Is it useful to me?
IN THEORY…
Taxonomy
Findability Usability
IN THEORY…
Engineering a content
architecture is part of
your information
architecture effort
Your taxonomy is an
integral...
IN THEORY…
Art
Science
IN THEORY…
A Process
An
Outcome
IN THEORY…
PROCESS OUTCOME
 Helps elicit ideas
 Helps resolve prior
mistakes
 Based on past experience
 Helps achieve ...
IN THEORY…
SharePoint does
this thing called
Content Management
WHITE PAPER
• Planning
• Documentation
• Inheritance
bit.ly/GovernanceinSharePointFeature
Taming Your Taxonomy in SharePoint
THE NITTY-GRITTY: IN PRACTICE…
IN PRACTICE…
WHAT ARE… WHAT WILL WE DO WITH THEM?
 Content Types
 Site Columns
Content
Types
Site
Columns
Metadata
IN PRACTICE…
Metadata
Content Types
Site Columns
Context
Sites
Libraries
Lists
Taxonomy
LET’S IGNORE…
 Content Type Publishing
 Managed Metadata (Import, Navigation…)
 Folksonomy
 Enterprise Content Types
...
CONTENT TYPE
def·i·ni·tion [dèffə nísh'n]
CONTENT TYPE
“a reusable collection of:
1. metadata (columns),
2. workflow,
3. behavior, and other
4. settings
for a categ...
CONTENT TYPE
It’s not just for having a different
document template.
Name Parent Name Group
System #N/A _Hidden
Document Collection Folder Folder _Hidden
System Page #N/A _Hidden
System Page ...
CONTENT TYPES – INHERITANCE
Item
Announcement Contact Event Issue Link Post Task
Document
Picture
Folder
Discussion
Docume...
CONTENT TYPES – CATEGORIES
Item
Document
Folder
Document
Set
QUICK EXPLORATION
CONTENT TYPES – WARNING
DO NOT modify
the out-of-the-box
content types!
CONTENT TYPES – CONSIDERATIONS
 Where to define
(Scope)
Site 1
Site 1.1
Site 1.1.1
Site 1.1.2
Site 1.2 Site 1.2.1
Site 1.3
CONTENT TYPES – CONSIDERATIONS
Intranet
Home
IT
Department
HR
Department
Marketing
Department
Sales
Department
Benefits
Te...
CONTENT TYPES – CONSIDERATIONS
Content Type 1
Content Type
1.1
Content Type
1.1.1
Content Type
1.1.2
Content Type
1.2
Cont...
CONTENT TYPES – CONSIDERATIONS
 Ad
 Development Plan
 Invoice
 Offer Letter
 Performance Review
 Purchase Order
 Sa...
CONTENT TYPES – CONSIDERATIONS
Document
Ad
Invoice
Offer Letter
Purchase Order
Salary Increase
Request
Termination
Letter
CONTENT TYPES – CONSIDERATIONS
Document
HR Document
Offer Letter
Salary Increase
Request
Termination
Letter
Ad
Invoice
Pur...
CONTENT TYPES – CONSIDERATIONS
Document
Corporate
Document
Invoice
Purchase Order
HR Document
Offer Letter
Salary Increase...
CONTENT TYPES – CONSIDERATIONS
Document
Master
Document
Corporate
Document
Invoice
Purchase Order
HR Document
Offer Letter...
CONTENT TYPES – CONSIDERATIONS
Site
Content
Type A
Content
Type A
in List 1
Content
Type A
in List 2
Content
Type A
in Lis...
CONTENT TYPES – CONSIDERATIONS
My Document.docx
Document Content Type
My Document.docx
Link to a Document Content
Type
 L...
SITE COLUMN
def·i·ni·tion [dèffə nísh'n]
SITE COLUMN
“a reusable column
definition, or template,
that you can assign to
multiple lists across
multiple SharePoint
s...
SITE COLUMNS – TYPES
 All Day Event
 Audience Targeting
 Calculated
 Choice
 Currency
 Computed
 Cross Project Link...
SITE COLUMNS – CONSIDERATIONS
 Where to define
(Scope)
Site 1
Site 1.1
Site 1.1.1
Site 1.1.2
Site 1.2 Site 1.2.1
Site 1.3
SITE COLUMNS – CONSIDERATIONS
 Site vs. Library/List
columns
Site
Column
Type A
Column
A in List
1
Column
A in List
2
Col...
SITE COLUMNS – CONSIDERATIONS
Choice
Lookup
Managed
Metadata
 When to use which type
SITE COLUMNS – CONSIDERATIONS
My Column
• My%20Column
My Column
• mycolumn
 ‘Internal Name’ or
Static Name
vs.
‘Display N...
QUICK EXPLORATION
METADATA
def·i·ni·tion [dèffə nísh'n]
METADATA
“data about data”
– dictionary.com
METADATA
Content
Types
Site
Columns
Metadata
METADATA – PROCESS
1. Identify common elements
2. Identify unique elements
3. Associate at the appropriate level(s) on the...
METADATA – PROCESS
Document
Master
Document
Corporate
Document
Invoice
Purchase Order
HR Document
Offer Letter
Salary Incr...
SHAREPOINT BUILDING BLOCKS
Metadata
Content Types
Site Columns
Context
Sites
Libraries
Lists
Taxonomy
SHAREPOINT BUILDING BLOCKS
CONTENT TYPES SITE COLUMNS
 Use to…
 Maintain consistency across
libraries and lists
 Isolat...
SHAREPOINT BUILDING BLOCKS
TAXONOMY/CONTEXT – USES
 Leverage security (List, Site)
 Differentiate list-based workflows (List)
 Segregate content (...
TAXONOMY/CONTEXT – APPROACH
1. Determine what content is needed where
2. Associate at the appropriate level(s) with
the ap...
TAXONOMY/CONTEXT – CONSIDERATIONS
 The content that will be stored as items
 The site and list/library columns that will...
SITE TEMPLATES
 Assets Web Database
 Basic Meeting
Workspace
 Basic Search Center
 Blank Meeting
Workspace
 Blank Sit...
LIBRARY TEMPLATES
 Asset Library
 Dashboards Library
 Data Connection
Library
 Document Library
 Form Library
 Pictu...
LIST TEMPLATES
 Announcements
 Calendar
 Contacts
 Custom List
 Custom List in Datasheet
View
 Discussion Board
 Ex...
Taming Your Taxonomy in SharePoint
EXERCISE
EXERCISE
 Addendum
 Amendment
 Annual Report
 Change Request
 Collateral
 Contract
 Customer
 Exhibit
 Holiday
 ...
Taming Your Taxonomy in SharePoint
WRAPPING UP
WRAPPING UP
Information
Architecture
Content
Architecture
Taxonomy
WRAPPING UP
Taxonomy
Structure
Organize
Label
Categoriz
e
Group
WRAPPING UP
Reusable
WRAPPING UP
Taxonomy
Findability Usability
WRAPPING UP
Plan Ahead!
WRAPPING UP
Document!
QUESTIONS
Taming Your Taxonomy in SharePoint
REFERENCE
KEY SHAREPOINT LIMITS
 Boundary: Static limits that cannot be
exceeded by design
 Threshold: Configurable limits that ca...
KEY SHAREPOINT LIMITS
Limit Limit Type SharePoint 2010 SharePoint 2013
Farm
Content Databases Supported Not Specified 500
...
KEY SHAREPOINT LIMITS
Limit Limit Type SharePoint 2010 SharePoint 2013
Site Collection
Sites Supported 250,000 250,000
Sha...
KEY SHAREPOINT LIMITS
Limit Limit Type SharePoint 2010 SharePoint 2013
List or Library
Items Supported 30,000,000 30,000,0...
KEY SHAREPOINT LIMITS
Limit Limit Type SharePoint 2010 SharePoint 2013
Document
Size Boundary 2 GB 2 GB
Major Versions Sup...
LINKS
SharePoint 2010 SharePoint 2013 SharePoint Online
Resources for IT
Pros
bit.ly/SP10-
Resources
bit.ly/SP13-
Resource...
LINKS
My Knowledge Management (KM) Resources Click Here
My Enterprise Content Management (ECM)
Resources
Click Here
My Web...
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
SPSBMORE14 - Taming Your Taxonomy in SharePoint
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SharePoint Saturday Baltimore - May 17, 2014

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SPSBMORE14 - Taming Your Taxonomy in SharePoint

  1. 1. SharePoint Saturday Baltimore 2014 #SPSBMORE mingpresents.wordpress.com Taming Your Taxonomy in SharePoint Jonathan Ralton
  2. 2. TAMING YOUR TAXONOMY IN SHAREPOINT Jonathan Ralton BlueMetal Architects
  3. 3. OUTLINE  Setting the Stage  Orientation  In Theory…  The Nitty-Gritty  In Practice…  Exercise  Wrapping Up  Questions
  4. 4. Taming Your Taxonomy in SharePoint SETTING THE STAGE
  5. 5. ME
  6. 6. PRESENTER JONATHAN RALTON  Senior Information Architect at BlueMetal Architects  SharePoint IT Pro since 2005 (WSS/SPS)  No code!  Document Management, Content Management, Knowledge Management… @jonralton jonathanr@bluemetal.com blog.jonralton.net
  7. 7. YOU
  8. 8. AUDIENCE What roles are you in? What are you hoping to learn?
  9. 9. Taming Your Taxonomy in SharePoint ORIENTATION: IN THEORY…
  10. 10. IN THEORY… WHAT IS… HOW DO THEY RELATE?  Information Architecture  Content Architecture  Taxonomy Information Architecture Content Architecture Taxonomy
  11. 11. INFORMATION ARCHITECTURE def·i·ni·tion [dèffə nísh'n]
  12. 12. INFORMATION ARCHITECTURE “the art and science of structuring, organizing, and labeling information to help people find and manage information” – Peter Morville and Louis Rosenfeld, Information Architecture for the World Wide Web
  13. 13. INFORMATION ARCHITECTURE 1. The structural design of shared information environments 2. The art and science of organizing and labeling …to support findability and usability – Information Architecture Institute
  14. 14. CONTENT ARCHITECTURE def·i·ni·tion [dèffə nísh'n]
  15. 15. CONTENT ARCHITECTURE 1. The specification for a content management solution 2. A set of activities and outputs for effective content management – Cleve Gibbon
  16. 16. CONTENT ARCHITECTURE
  17. 17. IN THEORY… INFORMATION ARCHITECTURE CONTENT ARCHITECTURE  Macro  Overall design of the information solution and the user’s experience  Micro  Specific design of how the documents and other data are to be organized
  18. 18. TAXONOMY def·i·ni·tion [dèffə nísh'n]
  19. 19. TAXONOMY “a classification into ordered categories” – dictionary.com
  20. 20. TAXONOMY A way to group things together
  21. 21. IN THEORY…  Qualities  Structured  Organized  Methods  Grouping  Classification  Categorization  Goals  Make findable  Make usable
  22. 22. IN THEORY… 50%50% FINDING CONTENT Navigation Search
  23. 23. IN THEORY…  What is it?  Is it useful to me?
  24. 24. IN THEORY… Taxonomy Findability Usability
  25. 25. IN THEORY… Engineering a content architecture is part of your information architecture effort Your taxonomy is an integral part of your content architecture plan
  26. 26. IN THEORY… Art Science
  27. 27. IN THEORY… A Process An Outcome
  28. 28. IN THEORY… PROCESS OUTCOME  Helps elicit ideas  Helps resolve prior mistakes  Based on past experience  Helps achieve buy-in  Design Document  Artifacts  Spreadsheet(s)  Chart(s)
  29. 29. IN THEORY… SharePoint does this thing called Content Management
  30. 30. WHITE PAPER • Planning • Documentation • Inheritance bit.ly/GovernanceinSharePointFeature
  31. 31. Taming Your Taxonomy in SharePoint THE NITTY-GRITTY: IN PRACTICE…
  32. 32. IN PRACTICE… WHAT ARE… WHAT WILL WE DO WITH THEM?  Content Types  Site Columns Content Types Site Columns Metadata
  33. 33. IN PRACTICE… Metadata Content Types Site Columns Context Sites Libraries Lists Taxonomy
  34. 34. LET’S IGNORE…  Content Type Publishing  Managed Metadata (Import, Navigation…)  Folksonomy  Enterprise Content Types  Third Party Features/Apps
  35. 35. CONTENT TYPE def·i·ni·tion [dèffə nísh'n]
  36. 36. CONTENT TYPE “a reusable collection of: 1. metadata (columns), 2. workflow, 3. behavior, and other 4. settings for a category of items or documents in a…list or document library” – Microsoft
  37. 37. CONTENT TYPE It’s not just for having a different document template.
  38. 38. Name Parent Name Group System #N/A _Hidden Document Collection Folder Folder _Hidden System Page #N/A _Hidden System Page Layout #N/A _Hidden System Master Page #N/A _Hidden Audio Rich Media Asset Digital Asset Content Types Image Rich Media Asset Digital Asset Content Types Rich Media Asset Document Digital Asset Content Types Video Rich Media Asset Digital Asset Content Types Document Item Document Content Types List View Style Document Document Content Types Form Document Document Content Types Picture Document Document Content Types Master Page Document Document Content Types Wiki Page Document Document Content Types Basic Page Document Document Content Types Web Part Page Basic Page Document Content Types Link to a Document Document Document Content Types Dublin Core Columns Document Document Content Types Document Set Document Collection Folder Document Set Content Types Folder Item Folder Content Types Discussion Folder Folder Content Types Summary Task Folder Folder Content Types Announcement Item List Content Types Comment Item List Content Types Contact Item List Content Types East Asia Contact Item List Content Types Event Item List Content Types Issue Item List Content Types Item System List Content Types Link Item List Content Types Message Item List Content Types Post Item List Content Types Reservations Event List Content Types Schedule Event List Content Types Schedule and Reservations Event List Content Types Task Item List Content Types Page System Page Publishing Content Types Page Layout System Page Layout Publishing Content Types Publishing Master Page System Master Page Publishing Content Types
  39. 39. CONTENT TYPES – INHERITANCE Item Announcement Contact Event Issue Link Post Task Document Picture Folder Discussion Document Set
  40. 40. CONTENT TYPES – CATEGORIES Item Document Folder Document Set
  41. 41. QUICK EXPLORATION
  42. 42. CONTENT TYPES – WARNING DO NOT modify the out-of-the-box content types!
  43. 43. CONTENT TYPES – CONSIDERATIONS  Where to define (Scope) Site 1 Site 1.1 Site 1.1.1 Site 1.1.2 Site 1.2 Site 1.2.1 Site 1.3
  44. 44. CONTENT TYPES – CONSIDERATIONS Intranet Home IT Department HR Department Marketing Department Sales Department Benefits Team Compensation Team  Ad  Development Plan  Invoice  Offer Letter  Performance Review  Purchase Order  Salary Increase Request  Termination Letter
  45. 45. CONTENT TYPES – CONSIDERATIONS Content Type 1 Content Type 1.1 Content Type 1.1.1 Content Type 1.1.2 Content Type 1.2 Content Type 1.2.1 Content Type 1.3  Hierarchy (Inheritance)  Levels of abstraction
  46. 46. CONTENT TYPES – CONSIDERATIONS  Ad  Development Plan  Invoice  Offer Letter  Performance Review  Purchase Order  Salary Increase Request  Termination Letter
  47. 47. CONTENT TYPES – CONSIDERATIONS Document Ad Invoice Offer Letter Purchase Order Salary Increase Request Termination Letter
  48. 48. CONTENT TYPES – CONSIDERATIONS Document HR Document Offer Letter Salary Increase Request Termination Letter Ad Invoice Purchase Order
  49. 49. CONTENT TYPES – CONSIDERATIONS Document Corporate Document Invoice Purchase Order HR Document Offer Letter Salary Increase Request Termination Letter Marketing Document Ad
  50. 50. CONTENT TYPES – CONSIDERATIONS Document Master Document Corporate Document Invoice Purchase Order HR Document Offer Letter Salary Increase Request Termination Letter Marketing Document Ad
  51. 51. CONTENT TYPES – CONSIDERATIONS Site Content Type A Content Type A in List 1 Content Type A in List 2 Content Type A in List 3 Content Type A in List 4  Site vs. Library/List content types
  52. 52. CONTENT TYPES – CONSIDERATIONS My Document.docx Document Content Type My Document.docx Link to a Document Content Type  Link-based content types
  53. 53. SITE COLUMN def·i·ni·tion [dèffə nísh'n]
  54. 54. SITE COLUMN “a reusable column definition, or template, that you can assign to multiple lists across multiple SharePoint sites” – Microsoft
  55. 55. SITE COLUMNS – TYPES  All Day Event  Audience Targeting  Calculated  Choice  Currency  Computed  Cross Project Link  Date and Time  External Data  File  Hyperlink/Picture  Integer  Lookup  Managed Metadata  Multi-Text  Number  Number of Ratings  Person/Group  Publishing HTML  Publishing Image  Publishing Schedule End Date  Publishing Schedule Start Date  Rating (0-5)  Recurrence  Summary Links  System  Text  Yes/No
  56. 56. SITE COLUMNS – CONSIDERATIONS  Where to define (Scope) Site 1 Site 1.1 Site 1.1.1 Site 1.1.2 Site 1.2 Site 1.2.1 Site 1.3
  57. 57. SITE COLUMNS – CONSIDERATIONS  Site vs. Library/List columns Site Column Type A Column A in List 1 Column A in List 2 Column A in List 3 Column A in List 4
  58. 58. SITE COLUMNS – CONSIDERATIONS Choice Lookup Managed Metadata  When to use which type
  59. 59. SITE COLUMNS – CONSIDERATIONS My Column • My%20Column My Column • mycolumn  ‘Internal Name’ or Static Name vs. ‘Display Name’ or Title
  60. 60. QUICK EXPLORATION
  61. 61. METADATA def·i·ni·tion [dèffə nísh'n]
  62. 62. METADATA “data about data” – dictionary.com
  63. 63. METADATA Content Types Site Columns Metadata
  64. 64. METADATA – PROCESS 1. Identify common elements 2. Identify unique elements 3. Associate at the appropriate level(s) on the appropriate content type(s)
  65. 65. METADATA – PROCESS Document Master Document Corporate Document Invoice Purchase Order HR Document Offer Letter Salary Increase Request Termination Letter Marketing Document Ad  Employee Name  Termination Date
  66. 66. SHAREPOINT BUILDING BLOCKS Metadata Content Types Site Columns Context Sites Libraries Lists Taxonomy
  67. 67. SHAREPOINT BUILDING BLOCKS CONTENT TYPES SITE COLUMNS  Use to…  Maintain consistency across libraries and lists  Isolate workflow, policies, and other settings  Information Management (Records Management)  Etc.  Use to…  Drive views  Expose via search  Drive reports  Preserve information  Trigger workflow  Etc.
  68. 68. SHAREPOINT BUILDING BLOCKS
  69. 69. TAXONOMY/CONTEXT – USES  Leverage security (List, Site)  Differentiate list-based workflows (List)  Segregate content (List, Site, Site Collection)  Facilitate geographic placement (Farm)  Control versioning (List)  Account for alternate authentication method(s) (Web Application)  Account for encryption (Web Application)  Etc.
  70. 70. TAXONOMY/CONTEXT – APPROACH 1. Determine what content is needed where 2. Associate at the appropriate level(s) with the appropriate container(s)
  71. 71. TAXONOMY/CONTEXT – CONSIDERATIONS  The content that will be stored as items  The site and list/library columns that will identify, qualify, and differentiate those items from each other  The content types that will help maintain appropriate metadata, workflow, behavior, and other settings for different kinds of items  The lists/libraries that will segregate those items within the sites  The sites that will contain those lists/libraries  The site collections that will contain those sites  The content databases that will house those site collections  The web applications that will contain those site collections  The farms that will host those web applications
  72. 72. SITE TEMPLATES  Assets Web Database  Basic Meeting Workspace  Basic Search Center  Blank Meeting Workspace  Blank Site  Blog  Business Intelligence Center  Charitable Contributions Web  Contacts Web Database  Custom  Decision Meeting Workspace  Document Center  Document Workspace  Enterprise Search Center  Enterprise Wiki  FAST Search Center  Group Work Site  Issues Web Database  Multipage Meeting Workspace  Personalization Site  Projects Web Database  Publishing Site  Publishing Site with Workflow  Records Center  Social Meeting Workspace  Team Site  Visio Process Repository
  73. 73. LIBRARY TEMPLATES  Asset Library  Dashboards Library  Data Connection Library  Document Library  Form Library  Picture Library  Record Library  Report Library  Slide Library  Wiki Page Library
  74. 74. LIST TEMPLATES  Announcements  Calendar  Contacts  Custom List  Custom List in Datasheet View  Discussion Board  External List  Import Spreadsheet  Issue Tracking  Links  PerformancePoint Content List  Project Satisfaction Survey  Project Tasks  Status List  Survey  Tasks
  75. 75. Taming Your Taxonomy in SharePoint EXERCISE
  76. 76. EXERCISE  Addendum  Amendment  Annual Report  Change Request  Collateral  Contract  Customer  Exhibit  Holiday  Invoice  Master Services Agreement  Memorandum  Non-Disclosure Agreement  Policy  Proposal  Prospectus  Purchase Order  Resume  Schedule  Statement of Work  Supplier  Tax Return
  77. 77. Taming Your Taxonomy in SharePoint WRAPPING UP
  78. 78. WRAPPING UP Information Architecture Content Architecture Taxonomy
  79. 79. WRAPPING UP Taxonomy Structure Organize Label Categoriz e Group
  80. 80. WRAPPING UP Reusable
  81. 81. WRAPPING UP Taxonomy Findability Usability
  82. 82. WRAPPING UP Plan Ahead!
  83. 83. WRAPPING UP Document!
  84. 84. QUESTIONS
  85. 85. Taming Your Taxonomy in SharePoint REFERENCE
  86. 86. KEY SHAREPOINT LIMITS  Boundary: Static limits that cannot be exceeded by design  Threshold: Configurable limits that can be exceeded to accommodate specific requirements  Supported: Configurable limits that have been set by default to a tested value
  87. 87. KEY SHAREPOINT LIMITS Limit Limit Type SharePoint 2010 SharePoint 2013 Farm Content Databases Supported Not Specified 500 Site Collections Supported Not Specified 500,000 Personal Sites 250,000 Non-Personal Sites Web Application Content Databases Supported 300 Not Specified Site Collections Supported 250,000 Not Specified Content Database Size Supported 200 GB – 4 TB 200 GB – 4 TB Site Collections Supported 5,000 10,000 Total Sites 2,500 Non-Personal Sites Items Supported 60,000,000 60,000,000
  88. 88. KEY SHAREPOINT LIMITS Limit Limit Type SharePoint 2010 SharePoint 2013 Site Collection Sites Supported 250,000 250,000 SharePoint Groups Supported 10,000 10,000 Users Supported 2,000,000 2,000,000 Site Subsites Threshold 2,000 2,000 Lists or Libraries 5,000 Not Specified Blog Posts Supported 5,000 5,000 Blog Comments Supported 1,000 1,000
  89. 89. KEY SHAREPOINT LIMITS Limit Limit Type SharePoint 2010 SharePoint 2013 List or Library Items Supported 30,000,000 30,000,000 Items in a Folder 5,000 Not Specified Items in a View Threshold 5,000 5,000 Joins in a View Threshold 8 8 Unique Security Scopes Threshold 50,000 50,000 Columns Threshold 276 Single Line of Text 192 Multiple Lines of Text 276 Choice 72 Number 72 Currency 48 Date and Time 96 Lookup 96 Yes/No 96 Person or Group 138 Hyperlink or Picture 48 Calculated 94 Managed Metadata 276 Single Line of Text 192 Multiple Lines of Text 276 Choice 72 Number 72 Currency 48 Date and Time 96 Lookup 96 Yes/No 96 Person or Group 138 Hyperlink or Picture 48 Calculated 94 Managed Metadata
  90. 90. KEY SHAREPOINT LIMITS Limit Limit Type SharePoint 2010 SharePoint 2013 Document Size Boundary 2 GB 2 GB Major Versions Supported 400,000 400,000 Minor Versions Boundary 511 511 Coauthoring Concurrent Editors Threshold 10 10 Page Web Parts Threshold 25 25 Security SharePoint Groups per User Supported 5,000 5,000 Active Directory Groups or Users per SharePoint Group Supported 5,000 5,000
  91. 91. LINKS SharePoint 2010 SharePoint 2013 SharePoint Online Resources for IT Pros bit.ly/SP10- Resources bit.ly/SP13- Resources bit.ly/SPO- Resources Features and Editions bit.ly/SP13-Service bit.ly/SPO-Service Limits and Boundaries bit.ly/SP10-Limits bit.ly/SP13-Limits bit.ly/SPO-Limits SharePoint Maturity Model www.sharepointmaturity.com Guidance for Modifying Pre-Defined Taxonomy bit.ly/17KHAuw Discontinued Features and Functionality bit.ly/1bhrLKr
  92. 92. LINKS My Knowledge Management (KM) Resources Click Here My Enterprise Content Management (ECM) Resources Click Here My Web Content Management (WCM) Resources Click Here My SharePoint Resources Click Here My Records Management Resources (RM) Click Here
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