1. EVENT PLANNING TEMPLATE
Pre-Planning questions to consider:
What kind of event are you planning? (informance of student learning, celebration, art exhibit, school wide performance)
Who is your audience? (students, teachers, admin, families, friends of the school, etc)
Estimated attendance?
Overall budget (if any)?
Potential funding sources?
ARTS EVENT TITLE: Free Family Dinner/Arts Night at the MET
DATE: Friday, October 28,2011
Depart to MET Museum at 6:30pm
(Museum open until 9pm)
Location: Metropolitan Museum of Art
Overview of event:
This event will help to increase parent involvement and awareness of the visual arts in a museum setting. It will also
introduce parents to using the museum as a resource to nurture a well-rounded child.
Details Staff Cost Deadline
Planning Tasks
Posting Flyers/Sign Up Sheet •
• flyer, email publicity
Invitation/RSVP/Publicitity team at HCZ, RSVP- find
out school does RSVP in
school?
Contact Afterschool Coordinator • set up a meeting with

2. EVENT PLANNING TEMPLATE
Afterschool staff afterschool staff.
Parent Coordinator • Help with promotion
Contact Principals • Set up a meeting and
Contact Funders/Board of Directors email proposal.