In most states there are requirements. You should contact your Secretary of State website for their requirements. Since California has strict standards this presentation will be based on California requirements and suggestions.
If there is not a course requirement, you should still take one to make sure you know what the opportunities and understand the states process of a Notary Public. This will help you reduce your risk of making costly errors.
California state requirements: Every person appointed as a notary public shall:
be 18 years of age or older (there is no maximum age set by statute)
be a legal California resident
complete a mandatory course of study approved by the Secretary of State
satisfactorily complete and pass a written examination prescribed by the Secretary of State
Computer Requirements – We highly recommend you start with a laptop, this will expand your business opportunity for the new programs using Electronic Docs ( visit www.esignmortgage.com ) . Your office must meet this Minimum Standards:
100% PC Compatible
Processor Type: Pentium
Processor Speed: 1 gig minimum
System Memory (RAM): 1 gig minimum
Free Hard Drive Space: 100 MB minimum
Monitor Resolution: 800 x 600
Windows Operating System: Windows 98, ME, 2000, NT or XP
Internet Connection: (broadband recommended)
Microsoft Internet Explorer: Version 5.0 or better with 128-bit encryption
Adobe Acrobat Reader: (Version 8.0 recommended)
Laser Printer: All documents are printed on letter and legal-sized paper
We have the E-Signing Signature Pad for those who are able to do Esign docs – visit our
Briefcase with a lock – We now offer an Aluminum locking brief case visit our site http://www.srnotarysolutions.com/products.htm
Cell phone – this is your lifeline to your clients. Most signing companies and lenders call once and if you don’t answer they move onto the next person in the area.
Printers – Invest in a good multi-functional laser printer with a dual tray. Multi-functional printers have a fax, scanner, and copier as well as a printer. Always have a new toner cartridge standing by in case it runs out of toner in the middle of printing e-docs as you won’t have time to run and purchase one.
Fax – have a dedicated line to your fax so that you can receive while you are away and without interrupting a call with a client.
Scanner – most Multi-Functional printers have this built in
Email & Web Address - get your own domain and company name. Make sure it is professional and it will match your website address.
Pagers - do not work for notaries, unless they speak to a human on the first dial they will move on to the next notary on their list.
Software - Document Viewers - Many mortgage and signing companies use document viewers to deliver and print docs. Download these for free onto your computers and become familiar with how they work. Wherever necessary create a user account.
Who can be a Mentee? A mentee is someone who is commissioned as a Notary Public and would like to gain some experience to begin their Notary Signing Agent business. You can begin training at any time, it is not necessary to wait until you have completed the state requirements before you begin, but must have taken the state exams and we recommend you attend a live loan signing class. If you are interested please complete the Notary Database Application.
Mentors can provide the following training options
Ride-A-Long with a Notary Signing Agent on Loan Signing Assignments
Meet with the agent prior to the appointment to review the documents
Brief meeting after the signing to discuss any questions and review the process