It goes without saying that the information for making your business litigation ready should be accurate, complete and also must be in its original state hence cloud based archiving stands as the era’s choice. The best part is hosted email archival solutions require much lower up front cost than in house solutions.

1. It goes without saying that the information for making your business litigation ready should
be accurate, complete and also must be in its original state hence cloud based archiving
stands as the era’s choice. The best part is hosted email archival solutions require much
lower up front cost than in house solutions.
There is no denial of the fact that almost all companies in sheer course of regular business
activities often becomes implicated in lawsuits. In today’s business environment, litigation
discovery is the process in which parties who are involved in a lawsuit are typically requested by
the Court of law for submitting information that is relevant to the case. Yes, the business, which
receives the discovery request, is also obliged in searching its records and in submitting all the
relevant and requested information in a rather timely manner. It goes without saying that the cost
of producing all the requested information for litigation could be colossal and this can even
overshadow the damages, which are sought in the suit. And this situation is pretty common
amongst the organizations that do not have adequate exchange email archiving solutions in place.
For the uninitiated, in case of discovery requests there is hardly any specific time limit to define
how far back the organization need to search. This is why almost all organizations are required to
provide all relevant copies of emails to the request, irrespective of the fact how backdated this
could be. The fact is undeniable that the availability as well as the overall completeness of all the
requested records and the time, which is required for extracting the information however
depends very much on the organization’s email storage management.

2. Let’s not deny, digital messages stored in a local message store or on other removable media is
rarely beneficial to an employer and aside from its high cost, it also represents a security and IP
risk for the company. Recent rulings have also acknowledged that the company providing the
information must endure the discovery cost as well and that too without any reimbursement. It
goes without saying that the information for making your business litigation ready should be
accurate, complete and also must be in its original state hence cloud based archiving stands as the
era’s choice.
The best part is hosted email archival solutions require much lower up front cost than in house
solutions. Business can actually get up and run quickly without any costly investment in IT staff
and hardware.
In case of hosted exchange email archiving solutions a software application is typically located at
the corporate email server and it captured emails and then migrates it offsite to a third party data
warehouse for archiving. Sure, authorized users can also access the data stored offsite while using
a web based interface or with the help of compatible email client.
Salient features of any cloud based archiving solution
Minimal user automation: Business correspondence and digital communication should be
archived automatically and with the least amount of human intervention.
Search capabilities and indexing of records: Archived emails should also be indexed, in order to
enable the search aspect for quick extraction of records to support regulatory audit.
Security: A hosted archival platform should be able to shield the corporate records from loss and
damage. Record authenticity is undeniably the key factor, which should be considered.
Can you really ask for anything more!