Time Management for
Solo Service
Providers
Setting Your Business Goals
 Where do you see yourself in 5-10
years?
 Look at the ‘big picture’
 Goals are the road ma...
Setting Your Business Goals
 Long Term Goals – your biggest
dreams
 Medium Term Goals – steps necessary
to reach your Lo...
Time Management for Solo Service Providers
Long
Term
Medium
Goals
Short Term
Goals
Setting Your Business Goals
 Create multiple Medium & Short
Term Goals
 There’s no straight path to success
 Combine pr...
Creating a Mind Map
 Done on the computer
 Start with a central Long Term Goal
 Break that goal into medium &
short ter...
Time Management for Solo Service Providers
Mind Map Software
 Free Mind & Mind Meister are
free
 xMind & Mind Jet are paid
(I use Xmind)
 Each program has differe...
Making S.M.A.R.T. Goals
 S = specific
 Don’t be vague; write very specific
goals
 M = measureable
 Give yourself a dea...
Making S.M.A.R.T. Goals
 R = relevant or realistic
 Do your goals relate to each other?
Are your timetables realistic wi...
Make a Plan
 Prioritize your Medium goals
 Break those down into smaller,
short term goals
 Use an outline to prioritiz...
Organizing Apps for Your
Phone
 Make lists on your smart phone with
Toodledo, Todoist, Remember the
Milk & Wunderlist
 C...
Expect the Unexpected
 Whatever CAN go wrong WILL go
wrong when working from home!
 Have a backup plan – babysitters,
re...
Eliminate Distractions
 Avoid multitasking – focus on one
job or client at a time
 Close your office door
 Ignore house...
Eliminate Distractions
 Limit social media usage
 Make a social media plan to avoid
wasting time
 Use Hoot Suite to aut...
Know When You Do Your Best
Work
 When are you most awake?
 Do you have kids to get to school?
 Do you need 12 cups of c...
Know When You Do Your Best
Work
 Consider these questions when
recording podcasts or videos
 The most energy when record...
Stop Being Your Own Worst Critic
 No one is perfect – don’t let that stop
you from moving toward your goals
 Be gracious...
Rebooting Your Brain
 Learn to unplug a little each day
 Start by turning off your cell phone
& computer by dinnertime
...
Rebooting Your Brain
 Take multiple breaks during the day
 Go for a walk
 Play with your dog
 Have lunch with a friend...
There’s An App For That!
 Freedom – blocks you from the
internet during your predetermined
time frame
 Anti Social – blo...
Track Your Results
 How much time do you spend
working?
 How much other time do you spend
at the computer?
 How much mo...
Track Your Results
 Use Slife to create timesheets for
clients & measure how you use your
time every day
 RescueTime tra...
Outsourcing: Increase
Productivity & Profits
 Outsourcing – hiring an independent
contractor to handle certain tasks
 Do...
Increasing Productivity
 Learning something new is a slow
process
 More than 1 person working on the
job = quicker resul...
Increasing Profits
 Save money on specialized
computer software or other tools
 You’re not earning money during
the lear...
Where to Find Freelancers
 Elance – experts bid on your job &
you pay when satisfied
 Fiverr – experts post jobs online,...
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Time Management for Solo Service Providers

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Time management strategies for coaches, consultants, freelancers, and other independent service providers. Be more productive when you apply time saving tips and tools. http://tanyasmithonline.com.

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Transcript of "Time Management for Solo Service Providers"

  1. 1. Time Management for Solo Service Providers
  2. 2. Setting Your Business Goals  Where do you see yourself in 5-10 years?  Look at the ‘big picture’  Goals are the road map to success  Goals can be changed as you grow in business  Think big! Time Management for Solo Service Providers
  3. 3. Setting Your Business Goals  Long Term Goals – your biggest dreams  Medium Term Goals – steps necessary to reach your Long Term Goals  Short Term Goals – smaller steps necessary to reach your Medium Term Goals Time Management for Solo Service Providers
  4. 4. Time Management for Solo Service Providers Long Term Medium Goals Short Term Goals
  5. 5. Setting Your Business Goals  Create multiple Medium & Short Term Goals  There’s no straight path to success  Combine projects or strategies to reach Long Term Goals quicker  Use a ‘mind map’ or other visual representation as a reminder Time Management for Solo Service Providers
  6. 6. Creating a Mind Map  Done on the computer  Start with a central Long Term Goal  Break that goal into medium & short term goals  Serves as a visual reminder or road map to your Long Term Goal Time Management for Solo Service Providers
  7. 7. Time Management for Solo Service Providers
  8. 8. Mind Map Software  Free Mind & Mind Meister are free  xMind & Mind Jet are paid (I use Xmind)  Each program has different features & capabilities Time Management for Solo Service Providers
  9. 9. Making S.M.A.R.T. Goals  S = specific  Don’t be vague; write very specific goals  M = measureable  Give yourself a deadline for meeting goals or track how much your profits increase  A = attainable  Do you have the tools to reach these goals? Time Management for Solo Service Providers
  10. 10. Making S.M.A.R.T. Goals  R = relevant or realistic  Do your goals relate to each other? Are your timetables realistic without working 24 hour days?  T = time sensitive  Always make a deadline for yourself; open-ended goals give you too many excuses to procrastinate Time Management for Solo Service Providers
  11. 11. Make a Plan  Prioritize your Medium goals  Break those down into smaller, short term goals  Use an outline to prioritize what steps have to happen and when  Cross off each item as it’s completed  Delegate tasks when you’re sick or have an emergency Time Management for Solo Service Providers
  12. 12. Organizing Apps for Your Phone  Make lists on your smart phone with Toodledo, Todoist, Remember the Milk & Wunderlist  Create ‘to do’ lists & schedule deadlines with Trello  Keep your research for each project handy with Evernote  Be specific with your daily action tasks Time Management for Solo Service Providers
  13. 13. Expect the Unexpected  Whatever CAN go wrong WILL go wrong when working from home!  Have a backup plan – babysitters, repair service phone numbers, work at night  Learn to be more flexible & less rigid in your routine Time Management for Solo Service Providers
  14. 14. Eliminate Distractions  Avoid multitasking – focus on one job or client at a time  Close your office door  Ignore housework during work hours  Turn off your telephone  Set a specific time of day to answer emails & return phone calls Time Management for Solo Service Providers
  15. 15. Eliminate Distractions  Limit social media usage  Make a social media plan to avoid wasting time  Use Hoot Suite to automate & schedule social media posts  Use Leech Block to block off distracting websites during work hours  Work from library or coffee shop for change of scenery Time Management for Solo Service Providers
  16. 16. Know When You Do Your Best Work  When are you most awake?  Do you have kids to get to school?  Do you need 12 cups of coffee to get going?  Are you a night owl?  When do you go to bed?  When do you have the most energy? Time Management for Solo Service Providers
  17. 17. Know When You Do Your Best Work  Consider these questions when recording podcasts or videos  The most energy when recording = better quality & more interesting  Rearrange work hours to suit your energy levels  Post business hours for clients & customers Time Management for Solo Service Providers
  18. 18. Stop Being Your Own Worst Critic  No one is perfect – don’t let that stop you from moving toward your goals  Be gracious when accepting a compliment – don’t diminish your skills or talents  Take pride in your small accomplishments – they all add up to your main goals  Give yourself small rewards for reaching certain milestones Time Management for Solo Service Providers
  19. 19. Rebooting Your Brain  Learn to unplug a little each day  Start by turning off your cell phone & computer by dinnertime  Unplug for the weekends  Unplug for a week-long vacation  Spend more time with family & friends  Enjoy a favorite hobby Time Management for Solo Service Providers
  20. 20. Rebooting Your Brain  Take multiple breaks during the day  Go for a walk  Play with your dog  Have lunch with a friend  Meditate or do yoga  Save your eyesight by taking many breaks  You’ll have a fresh & new perspective when you return from your break Time Management for Solo Service Providers
  21. 21. There’s An App For That!  Freedom – blocks you from the internet during your predetermined time frame  Anti Social – blocks you from social media sites during your predetermined time frame  Cold Turkey or Leech Block – block favorite websites during work hours Time Management for Solo Service Providers
  22. 22. Track Your Results  How much time do you spend working?  How much other time do you spend at the computer?  How much money do you make each month?  Remember…time is money so don’t waste a single minute! Time Management for Solo Service Providers
  23. 23. Track Your Results  Use Slife to create timesheets for clients & measure how you use your time every day  RescueTime tracks computer activity so you can spot inefficiencies during your day  Cut out the tasks or websites that aren’t making you money – or delegate to a VA Time Management for Solo Service Providers
  24. 24. Outsourcing: Increase Productivity & Profits  Outsourcing – hiring an independent contractor to handle certain tasks  Don’t have to pay their taxes or give them office space  Simply send them the info they need to get the job done  Independent contractors are responsible for their own training Time Management for Solo Service Providers
  25. 25. Increasing Productivity  Learning something new is a slow process  More than 1 person working on the job = quicker results  Hire an expert who has training already  You can focus on another aspect of the project Time Management for Solo Service Providers
  26. 26. Increasing Profits  Save money on specialized computer software or other tools  You’re not earning money during the learning process  You may incur more charges to fix the task than if you had hired an expert in the first place Time Management for Solo Service Providers
  27. 27. Where to Find Freelancers  Elance – experts bid on your job & you pay when satisfied  Fiverr – experts post jobs online, all for $5  99designs – design experts compete for your job  Ask friends for referrals  Check out my class on Udemy for help: http://udemy.com/outsource- your-service-business Time Management for Solo Service Providers
  28. 28. Revisit Your Plan Often  Nothing is set in stone  Focus & passions change over time  Revisit your plan quarterly or monthly to confirm all your goals are aligned properly  Keep your goals handy in your office for quick reference  This is your road map to success Time Management for Solo Service Providers
  29. 29. For More Great Resources to Get More Influence & Get More Done Online: Time Management for Solo Service Providers Want to know more about online business strategies and get connected on social? www.About.me/TanyaSmith

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