Time Management for Solo Service Providers

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Time management strategies for coaches, consultants, freelancers, and other independent service providers. Be more productive when you apply time saving tips and tools. http://tanyasmithonline.com.

Time management strategies for coaches, consultants, freelancers, and other independent service providers. Be more productive when you apply time saving tips and tools. http://tanyasmithonline.com.

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  • 1. Time Management for Solo Service Providers
  • 2. Setting Your Business Goals  Where do you see yourself in 5-10 years?  Look at the ‘big picture’  Goals are the road map to success  Goals can be changed as you grow in business  Think big! Time Management for Solo Service Providers
  • 3. Setting Your Business Goals  Long Term Goals – your biggest dreams  Medium Term Goals – steps necessary to reach your Long Term Goals  Short Term Goals – smaller steps necessary to reach your Medium Term Goals Time Management for Solo Service Providers
  • 4. Time Management for Solo Service Providers Long Term Medium Goals Short Term Goals
  • 5. Setting Your Business Goals  Create multiple Medium & Short Term Goals  There’s no straight path to success  Combine projects or strategies to reach Long Term Goals quicker  Use a ‘mind map’ or other visual representation as a reminder Time Management for Solo Service Providers
  • 6. Creating a Mind Map  Done on the computer  Start with a central Long Term Goal  Break that goal into medium & short term goals  Serves as a visual reminder or road map to your Long Term Goal Time Management for Solo Service Providers
  • 7. Time Management for Solo Service Providers
  • 8. Mind Map Software  Free Mind & Mind Meister are free  xMind & Mind Jet are paid (I use Xmind)  Each program has different features & capabilities Time Management for Solo Service Providers
  • 9. Making S.M.A.R.T. Goals  S = specific  Don’t be vague; write very specific goals  M = measureable  Give yourself a deadline for meeting goals or track how much your profits increase  A = attainable  Do you have the tools to reach these goals? Time Management for Solo Service Providers
  • 10. Making S.M.A.R.T. Goals  R = relevant or realistic  Do your goals relate to each other? Are your timetables realistic without working 24 hour days?  T = time sensitive  Always make a deadline for yourself; open-ended goals give you too many excuses to procrastinate Time Management for Solo Service Providers
  • 11. Make a Plan  Prioritize your Medium goals  Break those down into smaller, short term goals  Use an outline to prioritize what steps have to happen and when  Cross off each item as it’s completed  Delegate tasks when you’re sick or have an emergency Time Management for Solo Service Providers
  • 12. Organizing Apps for Your Phone  Make lists on your smart phone with Toodledo, Todoist, Remember the Milk & Wunderlist  Create ‘to do’ lists & schedule deadlines with Trello  Keep your research for each project handy with Evernote  Be specific with your daily action tasks Time Management for Solo Service Providers
  • 13. Expect the Unexpected  Whatever CAN go wrong WILL go wrong when working from home!  Have a backup plan – babysitters, repair service phone numbers, work at night  Learn to be more flexible & less rigid in your routine Time Management for Solo Service Providers
  • 14. Eliminate Distractions  Avoid multitasking – focus on one job or client at a time  Close your office door  Ignore housework during work hours  Turn off your telephone  Set a specific time of day to answer emails & return phone calls Time Management for Solo Service Providers
  • 15. Eliminate Distractions  Limit social media usage  Make a social media plan to avoid wasting time  Use Hoot Suite to automate & schedule social media posts  Use Leech Block to block off distracting websites during work hours  Work from library or coffee shop for change of scenery Time Management for Solo Service Providers
  • 16. Know When You Do Your Best Work  When are you most awake?  Do you have kids to get to school?  Do you need 12 cups of coffee to get going?  Are you a night owl?  When do you go to bed?  When do you have the most energy? Time Management for Solo Service Providers
  • 17. Know When You Do Your Best Work  Consider these questions when recording podcasts or videos  The most energy when recording = better quality & more interesting  Rearrange work hours to suit your energy levels  Post business hours for clients & customers Time Management for Solo Service Providers
  • 18. Stop Being Your Own Worst Critic  No one is perfect – don’t let that stop you from moving toward your goals  Be gracious when accepting a compliment – don’t diminish your skills or talents  Take pride in your small accomplishments – they all add up to your main goals  Give yourself small rewards for reaching certain milestones Time Management for Solo Service Providers
  • 19. Rebooting Your Brain  Learn to unplug a little each day  Start by turning off your cell phone & computer by dinnertime  Unplug for the weekends  Unplug for a week-long vacation  Spend more time with family & friends  Enjoy a favorite hobby Time Management for Solo Service Providers
  • 20. Rebooting Your Brain  Take multiple breaks during the day  Go for a walk  Play with your dog  Have lunch with a friend  Meditate or do yoga  Save your eyesight by taking many breaks  You’ll have a fresh & new perspective when you return from your break Time Management for Solo Service Providers
  • 21. There’s An App For That!  Freedom – blocks you from the internet during your predetermined time frame  Anti Social – blocks you from social media sites during your predetermined time frame  Cold Turkey or Leech Block – block favorite websites during work hours Time Management for Solo Service Providers
  • 22. Track Your Results  How much time do you spend working?  How much other time do you spend at the computer?  How much money do you make each month?  Remember…time is money so don’t waste a single minute! Time Management for Solo Service Providers
  • 23. Track Your Results  Use Slife to create timesheets for clients & measure how you use your time every day  RescueTime tracks computer activity so you can spot inefficiencies during your day  Cut out the tasks or websites that aren’t making you money – or delegate to a VA Time Management for Solo Service Providers
  • 24. Outsourcing: Increase Productivity & Profits  Outsourcing – hiring an independent contractor to handle certain tasks  Don’t have to pay their taxes or give them office space  Simply send them the info they need to get the job done  Independent contractors are responsible for their own training Time Management for Solo Service Providers
  • 25. Increasing Productivity  Learning something new is a slow process  More than 1 person working on the job = quicker results  Hire an expert who has training already  You can focus on another aspect of the project Time Management for Solo Service Providers
  • 26. Increasing Profits  Save money on specialized computer software or other tools  You’re not earning money during the learning process  You may incur more charges to fix the task than if you had hired an expert in the first place Time Management for Solo Service Providers
  • 27. Where to Find Freelancers  Elance – experts bid on your job & you pay when satisfied  Fiverr – experts post jobs online, all for $5  99designs – design experts compete for your job  Ask friends for referrals  Check out my class on Udemy for help: http://udemy.com/outsource- your-service-business Time Management for Solo Service Providers
  • 28. Revisit Your Plan Often  Nothing is set in stone  Focus & passions change over time  Revisit your plan quarterly or monthly to confirm all your goals are aligned properly  Keep your goals handy in your office for quick reference  This is your road map to success Time Management for Solo Service Providers
  • 29. For More Great Resources to Get More Influence & Get More Done Online: Time Management for Solo Service Providers Want to know more about online business strategies and get connected on social? www.About.me/TanyaSmith