NUBIC CTMS System Overview

Research begins with a population of people
(often a large one)

Some of these people are willing to participate in research
(often because they were recently diagnosed with a disease)

These people are entered in a research registry
(this allows researchers to contact them if they match criteria in some future studies)

Registar manages the people entered in a research registry
(it handles many of the details of running a registry)

handles day-to-day details like:
Storing name, address, phone, and email
Consenting with electronic signature
Capturing NIH coded gender, race, and ethnicity
Filling out a survey or questionnaire
Searching for participants by question responses
Emailing reminders to renew registry
Forwarding potential participants to researchers
And much more!!!

Registar manages the people entered in a research registry
(it handles many of the details of running a registry)

Registry participants can be identified for a study
(based on how a person fills out a registry they may be a good fit for a study)
Registry Participants
Potential Study Participants

Identified participants are further screened and enrolled on a study
(this allows researchers to begin collecting research related information on the participants)
Potential Study Participants
Screening and Consenting Process

eNOTIS helps manage participants enrolled on a study
Consented Study Participant

handles management details like:
Storing participant name, DOB, MRN, Case #
Capturing NIH coded gender, race, and ethnicity
Tracking participant status (consented, etc…)
Searching for participants, and studies
Exporting a study participant list to CSV
Generate NIH Inclusion Enrollment report
Help identify if participants are on multiple trials
And much much more!!!

eNOTIS helps manage participants enrolled on a study
Consented Study Participant

participants enrolled on a study in eNOTIS can be accessed by other NUBIC systems
(Other NUBIC systems can schedule visits, track samples, collect data, or generate EDW reports based off eNOTIS)
NUBIC
systems
Study Participant listed in eNOTIS
EDW

participants enrolled on a study in eNOTIS can be accessed by other NUBIC systems
(Other NUBIC systems can schedule visits, track samples, collect data, or generate EDW reports based off eNOTIS)
All scheduling of study visits can be handled through PSC (patient study calendar)
Any Bio-specimens taken from the participant can be tracked and cataloged in SAMPLE
Surveyor has forms and surveys for capturing participant data that is outside the scope of the medical record
EDW
Reports on medical history and current lab data can be generated from an eNOTIS study participant list

Northwestern University Biomedical Informatics Core
Some of our other projects
Lattice Grid
iNav patient outcomes navigator
Women’s Health Registry
NOTIS Cancer trial management
NUCATS Assist
And many others…
For more information visit our website:
http://projects.nubic.northwestern.edu
We can be contacted here:
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NUBIC CTMS System Overview

by Brian Chamberlain on Nov 09, 2010

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NUBIC CTMS System Overview — Presentation Transcript