This presentation provides basic concept of e-voting and the details procedure of the entire e-voting process.

1. E VOTING
under
COMPANIES ACT 2013

4. CONCEPT OF e-VOTING
Small shareholders holding small lots can also vote
Maximum participation of shareholders
Step towards e – governance

5. CONCEPT OF e-VOTING
Shareholder using Internet Connection on her
LAPTOP / Personal Computer / TABLET
can easily vote
without even attending the AGM
+
#SHAREHOLDER_GETS_ONLINE_CONTROL

6. CONCEPT OF e-VOTING
Neither exempts companies to
conduct AGM nor puts any
restriction members on
attending the meeting
Except No Voting in AGM, if
voted electronically

7. MANDATORY e – voting
Sec. 108 of Companies Act, 2013 read with Rule
20 of Company (Management & Administration)
Rules, 2014
Listed Companies
Companies having 1,000 or more share holders
All Listed Companies has to pass all the
resolution of the meeting electronically : SEBI

8. e – VOTING : PROCESS
Agreement with DEPOSITORY
NSDL www.evoting.nsdl.com
CDSL www.evotingindia.com
KARVY www.evoting.karvy.com

9. e – VOTING : PROCESS
Agreement with SCRUTINIZER
Practicing Chartered Accountant
Practicing Company Secretary
Practicing Cost & Works Accountant
Advocate
Well verse with the e – voting system & is
not the employee of the company

10. e – VOTING : PROCESS
Agency issues USER i.d. and Password for
 Maker
 Checker
 Scrutinizer
to the company

11. e – VOTING : PROCESS
Upload the following with the help of RTA on the
website :
RESOLUTIONS
Register of Member ( Physical & Demat ) – as per
the cut off date

12. e – VOTING : PROCESS
Agency will generate
USER i.d. and PASSWORD for each member

13. e – VOTING : PROCESS
Dispatch Notice to the shareholder through
 Registered Post
 Speed Post
 Courier
 E – mail
 Any other electronic means
Notice shall also be placed on the website of the company,
in case of companies having a website, and of the Agency.

14. e – VOTING : PROCESS

15. e – VOTING : PROCESS
Content of Notice :
1. company is providing e-voting facility and that the business may be
transacted through such voting.
2. describe clearly the Remote e-voting procedure
3. procedure of voting at the General Meting by Members who do not vote
by Remote e-voting
4. clearly specify the date and time of commencement and end of Remote
e-voting and contain a statement hat at the end of Remote e-voting
period, the facility shall forthwith be blocked.
5. contact details of the official responsible to address the grievances
connected with voting by electronic means
6. clearly specify that any Member, who has voted by Remote e-voting,
cannot vote at he Meting.
7. Mode of declaration of the results of e – voting.
8. USER i.d & PASSWORD of the member

16. e – VOTING : PROCESS
NEWSPAPER ADVERTISEMENT
- English & Vernacular Language
- Content :
 Businesses to be transacted electronically
 Cut-of date as on which the right of voting of the Members shall be reckoned
 Date & time of commencement & end of e – voting
 Statement that voting shall not be allowed beyond the said date & a Member
may participate in the General Meting even after exercising his right to vote
through Remote e-voting but shall not be entailed to vote again
 Website of Agency
 Contact details of the concerned person to address grievances

18. e – VOTING : PROCESS
e – Voting Period
At least 3 days prior to AGM
1 – 3 days
The voting period shall close at 5 p.m. on the
day preceding the date of the General Meting.

19. e – VOTING : PROCESS
SCRUTINIZER COMPANY
• shall report to company within 48 hours from the conclusion of e –
voting period , stating votes casted in favour / against and invalid
votes
• Maintain a register with following details
– Name of the Share holder,
– Address,
– Folio no.,
– Client ID
– No. of shares held & Nominal Value
– Type of Shares : Ordinary / Differential Voting Rights
The scrutinisers’ register, report and other elated papers received from the
scrutiniser(s) shall be kept in the custody of the Company Secretary or any
other person authorised by the Board for this purpose.

22. DECLARATION OF RESULT
Within 2 days of submission of report from
Scrutinizer
 By CHAIRMAN / DIRECTOR authorized shall declare the
result
 Displayed on the notice board of the company at its
Registered Office , Corporate Office , Website of Company &
Agency
RESOLUTION IS DEEMED TO BE PASSED

23. DECLARATION OF RESULT

24. TRUE COPIES OF THE DOCUMENTS OF
ITC HAVE BEEN TAKEN FROM THE
WEBSITE OF BOMBAY STOCK
EXCHANGE & ITC PORTAL

25. THANK YOU
CS ANAND KANKANI
MUMBAI
anandkankani@live.com