Villa Alhambra Owners Meeting Presentation 3-19-2012 (meeting version)

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  • 1. Villa AlhambraOwners MeetingMarch 19, 2012 Villa Alhambra Engaged Owners 1
  • 2. Agenda Purpose of Meeting 10 Things Owners Need to Know Next Steps Open Forum Villa Alhambra Engaged Owners 2
  • 3. Purpose of Meeting Board Has Not Held a Public Meeting Since 12/7/2011 (3+ Months) Provide Transparency Owners to Stay Informed, Communicate and Help Each Other Villa Alhambra Engaged Owners 3
  • 4. 10 Things Owners Needto Know Villa Alhambra Engaged Owners 4
  • 5. 1. Hallway-Lobby Project Owners Requested, in Writing, for Project to Be Suspended to Review Finances Written Requests for Quote/Contract Lobby Flooring not in Quote Presented to Owners at 12/7/11 Meeting Tile in Elevator Lobbies and Elevators Changed After Install Change in Tile/Flooring Material = $1.50/sf increase (estimated) Villa Alhambra Engaged Owners 5
  • 6. 2. Turnover Monies $56,588 Moved from Reserve Fund to Operations Fund after Discovered by Owners (1/11/12) Accountant Explained that Operations Fund Cannot be Used for Improvements (1/12/2012) Villa Alhambra Engaged Owners 6
  • 7. 3. Financials 2010 Financials, Completed on 2/18/2011, Not Delivered To Owners Within 120 Days (12/15/2011) 2011 Financials Need To Be Completed By March 30, 2012 2011 Financials Need to Be Delivered By April 29, 2012 Owners or Authorized Person Can Request Documents Villa Alhambra Engaged Owners 7
  • 8. Florida Chapter 718.111Financial Reporting:Within 90 days after the end of the fiscalyear, the association shall prepare andcomplete a financial report for the precedingfiscal year. Villa Alhambra Engaged Owners 8
  • 9. Florida Chapter 718.111Financial Reporting:Within 21 days after the final financial reportis completed by the association, but not laterthan 120 days after the end of the fiscal yearthe association shall mail or hand deliver toeach unit owner, a copy of the financialreport or a notice that a copy of the financialreport will be mailed or hand delivered to theunit owner upon receipt of a written requestfrom the unit owner Villa Alhambra Engaged Owners 9
  • 10. 4. Contracts Lukes-Sawgrass Landscaping = Continental Expired and Self Renewing Contracts  AT&T  Ecolo Odor Control  HIVAC and ACME Air Conditioning Service  Power Exterminators  SIS Security System Expensive or Overpaid Contracts May Equal Higher Maintenance Fees Villa Alhambra Engaged Owners 10
  • 11. 5. Engineer’s Report-Moss Moss Representative States Moss Will Not Cover All Repairs Moss Lawyer Sent Villa Alhambra a Letter Outlining What Moss is Responsible For and Will Repair Written Request for This Letter Has Been Submitted Property Manager Claims They Do Not Have This Letter Villa Alhambra Engaged Owners 11
  • 12. 6. Written Requests Board Has Requested for All Requests By Unit Owners to Be Made In Writing Written Requests Have Been Submitted Repeatedly Board and Continental Have Confirmed Receipt of Written Requests Villa Alhambra Engaged Owners 12
  • 13. Florida Chapter 718.111Definition of Official Records:Insurance PoliciesManagement AgreementAccounting RecordsReceipts and ExpendituresAudits, Reviews, Accounting Statements, and Financial ReportsContracts and Bids Villa Alhambra Engaged Owners 13
  • 14. Florida Chapter 718.111The official records of the association mustbe maintained within the state for at least 7years. The records of the association shallbe made available to a unit owner within 45miles of the condominium property or withinthe county in which the condominiumproperty is located within 5 working daysafter receipt of a written request by theboard or its designee. Villa Alhambra Engaged Owners 14
  • 15. Florida Chapter 718.111A unit owner who is denied access to officialrecords is entitled to the actual damages orminimum damages for the association’swillful failure to comply. Minimum damagesare $50 per calendar day for up to 10 days,beginning on the 11th working day afterreceipt of the written request. Villa Alhambra Engaged Owners 15
  • 16. 7. Replacement of Janitor Why Rafael Was Replaced Villa Alhambra Engaged Owners 16
  • 17. 8. Meetings-Committees Owners Have Requested on Several Occasions for Regular Board Meetings Board Has Verbally Cited Expense for Holding Meetings is Prohibitive Board Will Schedule Meetings and Create Committees When They Deem Necessary Villa Alhambra Engaged Owners 17
  • 18. 9. Board Transparency 2nd Cease and Desist Letter from Dania S. Fernandez & Associates, P.A.  Ms. Fernandez Claims to Be Representing Villa Alhambra  Ms. Fernandez Was Representing Maggie Uribarri  We Have Requested for Ms. Fernandez’ Contract with Villa Alhambra Gerri E-mail to Continental Villa Alhambra Engaged Owners 18
  • 19. 10. Previous Meeting Locks Still Not Replaced Next Board Meeting Should Be Announced By E-Mail, and Written Notice New Notice Frames in Parking Garage Stairwells Property Manager Replaced Villa Alhambra Engaged Owners 19
  • 20. Next Steps Get Owners More Engaged Build a Strong Voice Demand Access to Financials Demand Access to Liabilities Demand Transparency Prepare to Vote In New Board at Election Villa Alhambra Engaged Owners 20
  • 21. Open Forum Villa Alhambra Engaged Owners 21
  • 22. Thank You Villa Alhambra Engaged Owners 22